family visit visa request letter to company

Sample Letter for Visa Application for Family: Free & Effective

In this article, I’ll share a step-by-step guide on how to write a compelling visa application letter for your family, including a customizable template to get you started.

Key Takeaways:

• Understand the purpose of the visa application letter.
• Include specific details about your family member and their reason for traveling.
• Follow a clear, professional format.
• Provide evidence of your relationship and support.
• Use a personalized template for a strong start.
• Check for any country-specific requirements.
• Proofread and revise your letter for clarity and accuracy.

Understanding the Purpose

First, it’s important to understand the purpose of a visa application letter. This document serves as a formal request to the embassy or consulate, explaining why your family member wishes to travel to a specific country.

It should clearly outline their intent, duration of stay, and reasons why they should be granted a visa.

Step-by-Step Guide

• Gather Information : Before you start writing, collect all necessary details about your family member, including their full name, date of birth, relationship to you, and the purpose of their trip.
• Start with Personal Details : Begin the letter with your personal information: name, address, and contact details. Then, introduce the family member for whom you’re writing the letter.
• State the Purpose of the Trip : Clearly explain why your family member wants to visit the country. Be specific about the nature of the trip, whether it’s for tourism, visiting relatives, medical treatment, or education.
• Provide Trip Details : Include information about the trip duration, accommodation plans, and any itinerary details.
• Evidence of Relationship and Support : Attach proof of your relationship (birth certificates, marriage certificates) and your commitment to support them financially during their stay if applicable.
• Closing Remarks : Conclude the letter by respectfully requesting the embassy or consulate to grant the visa, expressing your gratitude for considering the application.

Formatting Your Letter

• Use a formal and professional tone.
• Keep it concise – not more than one page.
• Use a standard font like Times New Roman or Arial, size 12.
• Ensure correct spelling and grammar.

Template for Visa Application Letter for Family

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Embassy/Consulate Name] [Embassy/Consulate Address]

Dear Sir/Madam,

I am writing to support the visa application of my [relation], [Family Member’s Name]. My [relation], born on [date of birth], is planning to visit [destination country] for [purpose of visit] from [start date] to [end date].

During their stay in [destination country], they will be staying at [address in destination country] and plan to [briefly outline itinerary]. I have enclosed the necessary documents to support their application, including [list of documents].

I kindly request you to consider [Family Member’s Name]’s application for a [type of visa] visa. Thank you for your time and attention to this matter.

[Your Signature (if sending a hard copy)] [Your Printed Name]

Country-Specific Requirements

• Research any specific requirements or formats preferred by the embassy or consulate of the destination country.
• Some countries may require additional documentation or specific information in the letter.

Proofreading and Revising

• Thoroughly proofread the letter to avoid any errors.
• Check if all the necessary information and documents are included.

Writing a visa application letter for a family member is a thoughtful process. A well-crafted letter can significantly impact the outcome of the visa application.

Remember to personalize your letter to reflect the unique circumstances of your family member’s trip.

Your Feedback

I hope this guide and template help you in writing your family visa application letter. If you have any personal experiences or additional tips to share, please leave a comment below. Your insights could be invaluable to others going through the same process.

Frequently Asked Questions (FAQs)

Q: What should I include in a visa application letter for my family?

Answer: In my experience, it’s essential to include the purpose of the visit, the length of stay, and the relationship with the family members accompanying me. 

I also mention where we will stay and our plans to return to our home country. Providing evidence of financial stability and ties to our home country helps strengthen the application.

Q: How do I prove my relationship with my family members in the visa application?

Answer: In my case, I provided birth certificates, marriage certificates, and recent family photographs. Sometimes, additional documents like joint bank statements or family registration records can also be helpful.

Q: Should I include details about my job or business in the visa application letter?

Answer: Absolutely. I always include details about my employment or business, such as the nature of the job, salary, and leave approval for the trip. This information demonstrates my financial stability and intent to return.

Q: How important is it to detail the travel itinerary in the visa application letter?

Answer: It’s quite important. I make sure to outline our travel plans, including flight details, accommodations, and an itinerary of activities. This shows that we have a well-planned trip and a clear intention to return.

Q: Is it necessary to mention previous international travels in the visa application letter?

Answer: Yes, I believe it helps. I usually mention my past international travels, especially if I have a history of compliance with visa regulations. This can demonstrate trustworthiness and reduce concerns about overstaying.

Q: How should I address financial support for the trip in the letter?

Answer: I clearly state who will be financially responsible for the trip. If I am sponsoring my family, I include my bank statements and employment details. If someone else is sponsoring, I attach their invitation letter and financial documents.

Q: What tone should I use in the visa application letter?

Answer: Professional and concise. I keep the tone formal but friendly, ensuring that all the necessary information is presented clearly and politely. Avoiding unnecessary details helps in keeping the letter focused and effective.

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Family Visit Request   //

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​

  Service Description

  service beneficiaries,   conditions and requirements.

• Complete the online form via  Visa services platform ​  and stamp it electronically and authenticate it from the Chamber of Commerce or from the employer.
• Enter all the data in Arabic except if​ the visitors are not from Arab nationalities, in that case their names should match their passports.
• For residents, they should have valid for residents.
• The visitors should be of first degree relatives
• Rresidents should have a work Iqamah not relative Iqamah.

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Sample Request Letter to HR Manager for Visiting VISA

[Here briefly describe on Sample Request Letter to HR Manager for Visiting VISA. You can follow and send this sample Visa request letter to the company manager or HR manager for a family visa. You can also follow this request letter to initiate visa or visa initiation to the manager. You can make any change to the below application as per your needs.]

Date…

The HR Manager,

Company/Institute name…

Office Address…

Sub: Request letter for Visiting Visa

My name is (Your name) and I am working as (Job designation, e.g., dispatch in charge) in this company for 2/3/4 years (more//less). I have Christmas and New Year holidays (vacation or festival type) till (date to date). (Describe in your own words). I want to spend this (vacation) abroad; I have been to the embassy to apply for a visa. I have submitted my passport and other related documents regarding visa. Embassy asks me for an employment letter from the company where I am working then they will issue me a visa to visit their country. (Explain the actual cause and situation).

I request you to please write an employment letter for me to submit it to the embassy. (Describe your requirements). Then I will get a visa. I hope to get a favorable answer.

Best regards,

Your name…

Job Designation…

Department Name…

Another Format,

Sub: Request for Giving the Visiting Visa

Dear Human Resources Manager,

I am writing to you because I would like to request you to provide my son/daughter for a visiting visa. I have been working at your company for a long time and I enjoy the work that I do. (Describe in your own words). Please give my son/daughter a letter of recommendation for a visit visa so that I can spend some time with him/her. I can personally vouch for him/her. S/he is responsible and is a good person. (Describe all about the situation).

During this time we hope to visit some of the countries historical places and go to some amusement parks to have some fun. (Explain the actual cause and situation). I hope that you can help me with what I need. I look forward to hearing your response.

Kind regards,

Request for Maternity Leave

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• Family Visit Visa

How to apply family visit visa in Saudi Arabia?

Table of Contents

Expats with any Iqama profession can apply for a family visit visa and bring their family to KSA. In this article, we have explained the updated process to apply for a family visit visa in Saudi Arabia in 2023.

Who is eligible for a family visit visa?

The family visit visa can be applied for only the following people in Saudi Arabia. While relation 1-4 listed below is approved for everyone, relation 5-9 would be approved only if you have a good Iqama profession.

• Wife/Husband.
• Parents-in-Law.
• Grand Parents.
• Brother and his family (wife and children).
• Sister and her family (husband and children).
• Sister-in-Law (sister of the spouse). 
• Brother-in-Law (brother of the spouse). 

Requirements for the visa

You need the following documents to apply for the family visit visa;

• Applicant’s passport.
• Saudi visa of the Iqama holder person applying for the visa.
• 3 months of Iqama validity.
• No need to be physically present in KSA to apply.
• Activate Nafath app.

Now expatriates with any Iqama profession including labor and house drivers can also apply for a family visit visa.

Step 01: Log in to Nafath

In order to fill out the application for a family visit visa;

• Open this website https://visa.mofa.gov.sa/Account/
• Click on the “ Login ” button.
• Enter your Iqama Number .
• Approve the Nafath access .

Step 02: Fill out the application

On the next page, you will be given many options out of which you need to select;

• Family Visit Visa Application for Residents .

On the first page of the Saudi family visit visa application, the system will fetch your details while you need to enter;

• Saudi Visa Number is written on the work visa stamped on your passport when entering Saudi Arabia. In case you were born in KSA, you can leave the field blank.
• Click on the “ Add ” button.

Personal Details

On the next page, you need to enter the personal details of the family visit visa applicant such as;

• Name as per passport in ENGLISH ONLY .
• Fill out the rest of the application in Arabic .
• Enter Birth Date .
• Enter Birth Place .
• Select Gender .
• Occupational Status: Unemployed .
• Enter Mobile Number .
• Select Religion.
• Enter Relationship. Select Others if you want to apply for a family visit visa for someone else, such as a Brother or Sister.

Recently, many family visit visa applications have been rejected with the message “ نأمل تعبئة طلب جديد مع تدوين المهنة بشكل دقيق في خانة ( المهنة)، أطيب تحياتنا .” which means that the profession selected is inaccurate.

However, there is no profession of housewife, child, or retired in the list of professions provided above. We believe that this is a short glitch and soon the Saudi government will start to accept “Unemployed” profession.

Passport Details

Scroll down a little bit on the same page and enter the passport details of the applicant such as;

• Passport Number.
• Passport Type: Normal .
• Passport Issue Date.
• Passport Expiry Date.
• Passport Issue Place: The country of the passport holder.

Type of Visa

Now scroll down a little further and select the type of family visit visa you want to apply for in Saudi Arabia;

• The single-entry visit visa is issued for a period of 30 days only with 8 possible extensions of 30 days each i.e. 270 days.
• The multiple-entry visit visa is issued for a period of 90 days only which cannot be extended anymore.
• How to check Visit Visa validity in KSA?
• Coming from : The Embassy from where you want to stamp the visa.

If you want to apply for a family visit visa for more than one family member, click on the “ Add ” button again to enter the details of the second applicant who wants to come to KSA. Otherwise,

• Check “ Agreement Approval “.
• Click on the “ Save ” button.

Once done, the MOFA system will generate an application number. 

• Save the application number for future use.
• Print the application for further processing.

Step 03: Submit the application

In the next step, you need to submit the application to your employer to sign and stamp it.

• Private Employees: After this, submit the application to the chamber of commerce of the same city mentioned in the address above.
• Government Employees:  The government employees will submit the application to the Ministry of Foreign Affairs.
• Domestic Workers:  The employer of the domestic workers will approve the visa through his Absher account. They don’t have to submit it anywhere.

Step 04: Check Visit Visa Application Status

Now keep on checking the family visit visa status from the MOFA website. As soon as the family visit visa is approved, send it to the country from where your family wants to enter KSA. https://visa.mofa.gov.sa/

In some cases, the MOFA requests some additional documents from the Iqama holder before approving the visa. If this is the case, you need to visit the Ministry of Foreign Affairs along with the required documents.

Step 05: Submit the application to the Saudi Embassy

Your family will contact an agent to submit the application to the Saudi Embassy or Saudi Consulate. In Pakistan, your family will have to book an appointment with Etimad.

At this point, you need to pay the fee for the family visit visa to your agent. Here is an approximate breakup of the fee;

• Visa Fee: SR 300.
• Insurance: SR 100.
• Other Charges: SR 500.
• Total Fee: SR 800 approx.

Make sure the application is submitted to the Saudi Embassy within the family visit visa validity .

Step 06: Check Saudi Visa Status

After submitting your passport to the embassy, you can check the Saudi Visa status with the passport number online.

If the visa is stamped, you need to book a return ticket for the family visit visa holder. Saudi authorities have the right to deport a visit visa holder if he does not have a return ticket.

Family Visit Visa through Istiqdam

In some cases, you might have to apply for a family visit visa through Istiqdam. Here is how you need to proceed;

Required Documents

• Get the appointment from Istiqdam.
• Download the family visit visa application form, fill it in Arabic, and get it attested by the Chamber of Commerce.
• Introduction letter issued by the employer and stamped by the chamber of commerce.
• Copy of marriage certificate if you are applying for in-laws.
• Copy of Iqama and Passport.

Visit the Istiqdam office

• Submit all the documents to the Istiqdam office and get Green and White paper from them.
• After this fill the application online following the guidelines given above. Here is the link https://visa.mofa.gov.sa/Home/Services/citizens

Visit the MOFA

The last step is to visit the MOFA with a print of your online application along with the paper given to you by the Istiqdam. 

Once the documents are submitted, you can check the status of the approval of the application online.

For the latest updates, you can join our ✅ WhatsApp group or ☑️ Telegram Channel .

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Visit Request Letter

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Recipient's Name]

[Title/Position]

[Company/Organization Name]

Subject: Visit Request

Dear [Recipient's Name],

I hope this letter finds you well. My name is [Your Name], and I am writing to request the opportunity to visit [Company/Organization Name] at your earliest convenience. I am keenly interested in learning more about your company's operations, services, and culture, and I believe that a personal visit would provide invaluable insights and knowledge.

The purpose of this visit is to:

1. Gain a deeper understanding of your products/services and how they cater to customer needs.

2. Explore your company's innovative approach and strategies in the [industry/domain].

3. Observe your work environment and company culture to identify potential areas of collaboration or best practices.

4. Meet with key members of your team to engage in meaningful discussions and exchange ideas.

5. Discuss the possibility of establishing a mutually beneficial relationship between our respective organizations.

I am flexible regarding the date and duration of the visit, and I am willing to accommodate your schedule. Ideally, I would appreciate the opportunity to spend [half-day/full-day] on the proposed date to ensure a comprehensive experience. Please let me know your availability and any specific requirements for the visit.

As a [your designation/role] at [your organization/company name], I believe that our businesses share complementary goals and visions. A visit to your esteemed organization would undoubtedly enhance my understanding and positively impact the way we operate.

I assure you that any information shared during the visit will be treated with utmost confidentiality and used solely for the purpose of improving our business relationship and practices.

Thank you for considering my request. I look forward to receiving your positive response. Should you have any questions or need further information, please do not hesitate to contact me via [phone/email].

Thank you for your time and consideration.

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USA B-1 Visa Invitation Letter: A Guide for International Business Visitors

Understanding the b-1 visa, table of contents.

If you are interested in traveling to the United States for business purposes, you may need to apply for a B-1 visa. This visa is specifically designed for individuals who need to travel to the US for short-term business purposes such as attending conferences, negotiating contracts, or conducting research.

To apply for a B-1 visa, you will need to provide a letter of invitation from the company or organization you will be visiting in the United States. This letter should include information about the nature of your business, the duration of your stay, and any other relevant details. It is important to note that a B-1 visa does not allow you to work in the United States, but rather only to engage in business-related activities.

When applying for a B-1 visa, you will need to provide various documents, including your passport, a completed visa application form, and proof of your ties to your home country. It is important to be prepared to answer questions about your business activities and to provide evidence that you will be returning to your home country after your stay in the United States.

It is also important to note that holders of B-1 visas may be subject to certain restrictions and limitations. For example, you may be required to leave the United States after a certain period of time, and you may not be able to change your status to another visa category while in the United States.

In conclusion, if you are planning to travel to the United States for business purposes, it is important to understand the requirements and limitations of the B-1 visa. By providing a comprehensive letter of invitation and being prepared to answer questions about your business activities, you can increase your chances of obtaining a B-1 visa and successfully conducting your business in the United States.

B-1 Visa Application Process

If you are planning to visit the United States for business purposes, you will need to apply for a B-1 visa. Here is a brief overview of the B-1 visa application process:

Step 1: Determine Your Eligibility

Before you begin the application process, you should determine whether you are eligible for a B-1 visa. The B-1 visa is intended for individuals who are visiting the United States for business purposes, such as attending a conference, negotiating a contract, or conducting research. You must be able to show that your visit is temporary and that you have no intention of immigrating to the United States.

Step 2: Complete the Application Form

To apply for a B-1 visa, you will need to complete Form DS-160, which is the online nonimmigrant visa application form. You will be asked to provide personal information, as well as details about your travel plans and the purpose of your visit. Be sure to answer all questions truthfully and accurately.

Step 3: Pay the Application Fee

Once you have completed the application form, you will need to pay the application fee. The fee for a B-1 visa is $160, but this may vary depending on your country of origin. You can pay the fee online using a credit card or by cash at a designated payment location.

Step 4: Schedule Your Interview

After you have paid the application fee, you will need to schedule an interview with a U.S. embassy or consulate in your home country. You should schedule your interview as soon as possible, as wait times can vary depending on the location.

Step 5: Attend Your Interview

On the day of your interview, you should arrive at the embassy or consulate early and bring all necessary documentation, including your passport, application form, and any supporting documents. During the interview, you will be asked questions about your travel plans and the purpose of your visit. Be sure to answer truthfully and provide any additional documents that may be requested.

Step 6: Receive Your Visa

If your application is approved, you will receive your B-1 visa, which will be affixed to your passport. You will also receive a Form I-94, which is a record of your arrival and departure from the United States. If you need to extend your stay in the United States, you can file Form I-539 to request an extension of your B-1 visa.

Invitation Letter for B-1 Visa

If you are planning to visit the United States on a B-1 visa, you will need to provide an invitation letter as part of your application. The invitation letter is a document that is written by a U.S. citizen or permanent resident who is inviting you to visit the country for business purposes.

The invitation letter should include your name, address, and contact information, as well as the name and contact information of the person or company that is inviting you. It should also include the purpose of your visit, the dates of your stay, and any other relevant details about your trip.

When writing the invitation letter, it is important to be clear and concise. Use a professional tone and avoid making exaggerated or false claims. The letter should be signed by the author and include their contact information, such as their email address and phone number.

Here is an example of a sample invitation letter for a B-1 visa:

Make sure that the invitation letter includes all of the necessary information and is formatted correctly. This will help to ensure that your visa application is processed as quickly and efficiently as possible.

Preparing for B-1 Visa Interview

If you are planning to visit the United States on a B-1 visa, you will need to attend a visa interview with a consular officer at the U.S. embassy or consulate in your home country. The purpose of the interview is to determine whether you are eligible for the visa and to ensure that you will comply with the terms of your visa.

To prepare for your B-1 visa interview, you should take the following steps:

1. Review your application

Before attending the interview, review your visa application to ensure that all the information is accurate and up-to-date. Make sure you have provided all the necessary documentation and that you have answered all the questions truthfully.

2. Gather supporting documents

You will need to bring certain documents to your visa interview, such as your passport, visa application confirmation page, and any additional documents that support your application. These may include a letter of invitation from a U.S. company or organization, proof of your ties to your home country, and evidence of your ability to support yourself financially during your stay in the U.S.

3. Prepare for the interview questions

During the interview, the consular officer will ask you questions about your reasons for visiting the U.S., your ties to your home country, and your plans while in the U.S. Be prepared to provide detailed and accurate answers to these questions.

4. Dress appropriately

It is important to dress professionally for your visa interview. This shows that you take the process seriously and that you respect the U.S. government.

5. Arrive early

Plan to arrive at the embassy or consulate early on the day of your interview. This will give you time to go through security and find the correct location for your interview.

6. Be polite and respectful

During the interview, be polite and respectful to the consular officer. Answer all questions truthfully and to the best of your ability. If you do not understand a question, ask for clarification.

By following these steps, you can increase your chances of a successful B-1 visa interview and a successful visit to the United States.

Costs and Fees Associated with B-1 Visa

If you are planning to invite someone to the United States on a B-1 visa, there are several costs and fees associated with the process that you should be aware of. In this section, we will discuss the expenses you can expect to incur when applying for a B-1 visa.

Visa Application Fees

The first cost associated with a B-1 visa is the visa application fee. As of September 2023, the application fee for a B-1 visa is $160. This fee is non-refundable and must be paid at the time of the visa application.

Airfare and Transportation

In addition to the visa application fee, you will also need to consider the cost of airfare and transportation for the person you are inviting. Depending on where they are traveling from, airfare can be a significant expense. You may also need to arrange transportation within the United States, which can include car rentals or public transportation.

Accommodation and Living Expenses

If the person you are inviting is staying for an extended period, you may also need to consider the cost of accommodation and living expenses. This can include hotel stays, apartment rentals, or even food and entertainment expenses.

Miscellaneous Expenses

Finally, there may be other miscellaneous expenses associated with the B-1 visa process, such as the cost of obtaining an invitation letter or paying for legal services. These costs can vary widely depending on your specific situation.

Overall, the costs and fees associated with a B-1 visa can add up quickly. It is important to carefully consider all of the expenses involved before extending an invitation to someone to visit the United States on a B-1 visa.

Traveling to the U.S. with a B-1 Visa

If you have been invited to the United States for business purposes, you will need to obtain a B-1 visa. This visa allows you to enter the U.S. for a short period of time to conduct business-related activities. Here’s what you need to know about traveling to the U.S. with a B-1 visa:

Before You Travel

Before you travel to the U.S., you will need to obtain a B-1 visa from a U.S. embassy or consulate in your home country. You will also need to have a valid passport and other supporting documents, such as an invitation letter from the U.S. company you will be doing business with.

If you are a citizen of a country that participates in the Visa Waiver Program (VWP), you may be eligible to travel to the U.S. without a visa. However, you will still need to obtain authorization through the Electronic System for Travel Authorization (ESTA) before you travel.

At the U.S. Port of Entry

When you arrive in the U.S., you will need to go through Customs and Border Protection (CBP) inspection at the port of entry. You will need to present your passport, visa, and supporting documents to the CBP officer.

The CBP officer will then stamp your passport with an admission stamp that shows the date and place of entry, as well as the authorized period of stay. It’s important to make sure that the stamp is accurate and matches the information on your visa.

During Your Stay

While you are in the U.S. on a B-1 visa, you are only authorized to engage in business-related activities, such as attending meetings, negotiating contracts, and conducting research. You are not allowed to work or receive payment from a U.S. source.

It’s important to keep in mind that a B-1 visa does not allow you to stay in the U.S. indefinitely. You are only authorized to stay for the period of time specified on your admission stamp, which is usually six months. If you need to stay longer, you will need to apply for an extension.

Traveling to the U.S. with a B-1 visa can be a complex process, but with the right preparation and documentation, it can be a smooth and successful experience. Remember to obtain your visa and supporting documents before you travel, present them to the CBP officer at the port of entry, and engage only in authorized business activities during your stay.

B-1 Visa for Specific Countries

If you are a U.S. citizen or a company based in the United States, and you want to invite someone from a foreign country to visit you for business purposes, you may need to provide them with a B-1 visa invitation letter. The B-1 visa is a non-immigrant visa that allows foreign nationals to enter the United States temporarily for business-related purposes.

If you are inviting someone from India, for example, they will need to apply for a B-1 visa at the U.S. Embassy or Consulate in Mumbai. The application process usually involves filling out a DS-160 form, paying a visa fee, and attending an interview at the embassy or consulate.

When preparing your B-1 visa invitation letter, it is important to include specific details about the purpose of the visit, the duration of the stay, and the relationship between the inviting party and the invited party. You may also need to provide information about the financial arrangements for the visit, including who will be responsible for paying for travel, lodging, and other expenses.

It is worth noting that the requirements for the B-1 visa can vary depending on the country of origin of the visitor. Some countries may have different application procedures or additional requirements, so it is important to check with the U.S. Embassy or Consulate in the visitor’s home country for specific guidance.

Overall, the B-1 visa can be a useful tool for facilitating business relationships between the United States and other countries. By providing a clear and detailed invitation letter, you can help ensure that your visitor’s application process goes smoothly and that they are able to enter the country for their intended business purposes.

B-1 Visa and Employment

If you are planning to visit the United States for business purposes, you may be eligible for a B-1 visa. This visa allows you to travel to the United States for a short period of time to engage in business activities such as attending business meetings, negotiating contracts, or attending conferences.

It is important to note that the B-1 visa does not allow you to work in the United States. However, there are certain situations where you may be able to engage in limited employment activities while on a B-1 visa . For example, you may be able to engage in activities such as installing or servicing equipment, consulting with clients, or attending training sessions.

To apply for a B-1 visa, you will need to provide a letter of invitation from a U.S. company or organization. This letter should provide details about the purpose of your visit, the duration of your stay, and the nature of the business activities you will be engaged in. It should also include information about who will be responsible for your expenses while in the United States.

When preparing your B-1 visa invitation letter, it is important to be specific and detailed about the purpose of your visit. This will help ensure that your visa application is approved and that you are able to travel to the United States for your intended business activities.

Overall, the B-1 visa is a valuable tool for individuals who need to travel to the United States for business purposes. While it does not allow for employment in the United States, it does provide a way for individuals to engage in important business activities and further their professional goals.

Visitor Visa: B-2 and its Comparison with B-1

If you are planning to visit the United States for leisure activities such as tourism, vacation, or visiting family or friends, you might want to consider applying for a B-2 visitor visa. This type of nonimmigrant visa allows you to stay in the US for a maximum of six months and can be extended for another six months in some cases.

The B-2 visa is different from the B-1 visa, which is intended for business-related activities such as attending conferences, negotiating contracts, or consulting with business associates. While the B-1 visa allows you to engage in certain business activities, it does not permit you to work or receive payment from a US employer.

If you are unsure which visa category to apply for, you can check with the US embassy or consulate in your home country. In general, the B-2 visa is more suitable for leisure activities, while the B-1 visa is more appropriate for business-related activities.

When applying for a B-2 visitor visa, you will need to provide documentation such as a valid passport, a completed visa application form, and proof of your ties to your home country, such as a job, property, or family. You may also be required to attend an interview at the US embassy or consulate.

It is important to note that the B-2 visa does not allow you to work or study in the US. If you plan to engage in these activities, you will need to apply for a different type of visa.

In summary, if you are planning a vacation or visiting family or friends in the US, the B-2 visitor visa is a good option to consider. However, if you are planning to engage in business-related activities, the B-1 visa might be more appropriate. Make sure to carefully review the requirements and restrictions of each visa category before applying.

Legal Aspects of B-1 Visa

If you are planning to visit the United States for business purposes, you may require a B-1 visa. The B-1 visa is a non-immigrant visa that allows foreign nationals to enter the US for business-related activities, such as attending conferences, negotiating contracts, and consulting with business associates. However, it is important to understand the legal aspects of the B-1 visa before applying.

Eligibility Criteria

To be eligible for a B-1 visa, you must demonstrate that you intend to enter the US for a specific business purpose, that you have a residence outside of the US that you do not intend to abandon, and that you have sufficient funds to cover your expenses while in the US. Additionally, you must not engage in any unauthorized employment while in the US.

Invitation Letter

One of the most important aspects of the B-1 visa application process is the invitation letter. The invitation letter should be written on company letterhead and should include the purpose of the visit, the dates of the visit, and the name and contact information of the inviting company. The invitation letter should also include information about the financial arrangements for the trip, such as who will be paying for the expenses.

Legal Representation

If you are unsure about the legal aspects of the B-1 visa, it may be helpful to consult with a lawyer. A lawyer can help you understand the eligibility criteria, assist with the application process, and answer any questions you may have about the legal aspects of the B-1 visa.

Affidavit of Support

If you are a lawful permanent resident of the US and you are inviting someone to visit you on a B-1 visa, you may be required to provide an affidavit of support. An affidavit of support is a legal document that demonstrates that you have sufficient funds to support the visitor during their stay in the US.

In conclusion, understanding the legal aspects of the B-1 visa is crucial for a successful application process. Make sure to carefully review the eligibility criteria, obtain a well-written invitation letter, consider consulting with a lawyer, and be prepared to provide an affidavit of support if necessary.

Insurance and Medical Considerations for B-1 Visa Holders

As a B-1 visa holder, you are required to have medical insurance that covers any medical expenses that may arise during your stay in the United States. This is because the US healthcare system is expensive, and without insurance, you may end up paying a lot of money out of pocket.

When applying for a B-1 visa, you may be asked to provide proof of medical insurance. Therefore, it is important to purchase insurance before your trip and ensure that it meets the requirements set by the US government. The insurance should cover emergency medical care, hospitalization, and repatriation of remains in case of death.

It is also important to note that the medical insurance should be valid for the entire duration of your stay in the US. If your insurance expires before you leave the US, you may not be able to extend your stay or even face deportation.

In addition to medical insurance, it is also advisable to consider liability insurance. This type of insurance protects you from any legal claims that may arise due to your actions or inactions while in the US. For example, if you accidentally injure someone or damage their property, liability insurance will cover the costs of any legal claims against you.

In conclusion, as a B-1 visa holder, it is important to have both medical and liability insurance to protect yourself from any unexpected expenses or legal claims. Make sure to purchase insurance that meets the requirements set by the US government and ensure that it is valid for the entire duration of your stay.

Other Important Information for B-1 Visa Applicants

When applying for a B-1 visa, there are a few important things to keep in mind. Here are some tips to help you prepare for your visa application:

Relationship with Inviting Party

If you are traveling to the United States for business purposes, you will need to provide an invitation letter from the company or organization that you will be visiting. The letter should include information about your relationship with the inviting party, the purpose of your visit, and the duration of your stay.

Funds and Stay

You will also need to provide evidence that you have enough funds to cover your expenses while you are in the United States. This can include bank statements, pay stubs, or other financial documents. Additionally, you should be prepared to provide information about your travel plans, including your itinerary and the length of your stay.

Residence and Activities

When applying for a B-1 visa, you will need to provide information about your residence and activities in your home country. This can include information about your job, your family, and your social activities. You should also be prepared to provide information about the activities you will be engaging in while you are in the United States.

Request for B-1 Visa

When submitting your B-1 visa application, you will need to include a request letter that explains the purpose of your visit and why you are requesting a B-1 visa. This letter should be written in a professional tone and should include all relevant information about your trip.

Contact Information

Finally, it is important to include your contact information in your visa application. This can include your phone number, email address, and mailing address. You should also be prepared to provide the contact information for any family members or friends who will be traveling with you.

Overall, applying for a B-1 visa can be a complex process, but by following these tips and providing all of the necessary information, you can increase your chances of a successful application. If you have any questions or concerns, you can contact your local U.S. consulate for more information.

Frequently Asked Questions

What is a b1 visa invitation letter and why is it necessary.

A B1 visa invitation letter is a document that is required by the United States government as part of the B1 visa application process. It is a formal invitation that is issued by a US-based company or organization to a foreign national who is seeking to enter the US for business purposes. The invitation letter is necessary to demonstrate that the applicant has a legitimate business reason for entering the US and that they have been invited by a reputable organization.

How do I obtain a B1 visa invitation letter?

To obtain a B1 visa invitation letter, you must first identify a US-based company or organization that is willing to invite you to the US for business purposes. Once you have identified a company or organization, you should contact them and request that they issue you an invitation letter. The letter should be on official company letterhead and should include specific details about the purpose of your visit, the dates of your visit, and any other relevant information.

What information should be included in a B1 visa invitation letter?

A B1 visa invitation letter should include the following information:

• The name and address of the inviting company or organization
• The name and title of the person who is issuing the invitation letter
• The name and passport information of the applicant
• The purpose of the visit
• The dates of the visit
• The location(s) of the visit
• Any additional information that may be relevant to the visa application process

Can a friend or family member provide a B1 visa invitation letter?

No, a B1 visa invitation letter must be issued by a US-based company or organization. The letter should be on official company letterhead and should include specific details about the purpose of your visit, the dates of your visit, and any other relevant information.

What is the process for obtaining a B1 visa?

The process for obtaining a B1 visa involves several steps, including:

• Identifying a US-based company or organization that is willing to issue you an invitation letter
• Completing the online visa application form and paying the application fee
• Scheduling an appointment at a US consulate or embassy in your home country
• Attending the visa interview and providing all required documentation, including the invitation letter

Are there any common mistakes to avoid when writing a B1 visa invitation letter?

Yes, there are several common mistakes to avoid when writing a B1 visa invitation letter, including:

• Failing to include all required information, such as the purpose of the visit, the dates of the visit, and the location(s) of the visit
• Using vague or general language that does not clearly explain the purpose of the visit
• Failing to provide contact information for the inviting company or organization
• Using informal language or tone in the letter
• Failing to sign the letter or include the name and title of the person who is issuing the invitation letter

By avoiding these common mistakes, you can increase your chances of obtaining a B1 visa and successfully entering the United States for business purposes.

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How to apply

Additional changes to entry, testing and quarantine requirements in response to the Omicron variant

There are temporary changes for all travellers, including Canadian citizens, regardless of their vaccination status.

Additional restrictions and requirements now apply to these countries:

• Botswana, Egypt, Eswatini, Lesotho, Malawi, Mozambique, Namibia, Nigeria, South Africa, Zimbabwe

News release

Changes to border measures

New border measures include

• rules for re-entering Canada, if leaving for 72 hours or less
• who is considered fully vaccinated
• rules for travelling within Canada

Starting January 15, 2022, there will be new rules for who can enter Canada as an unvaccinated or partially vaccinated traveller.

Learn more about the new measures

Venezuelan passport holders

You may need to complete extra steps when you fill out your application .

If the printed expiry date on your Venezuelan passport has passed

If the printed expiry date has passed and you’re applying for a visitor visa, study permit, work permit or to extend your stay as a temporary resident in Canada, follow these steps:

• Add 5 years to the printed expiry date shown on your passport and enter it in the expiry date field of the application form.
• Include a letter of explanation with your application stating: “I am a Venezuelan national with a Venezuelan passport, which has been extended for 5 years”.

Warning: If your passport is still expired after adding 5 years to the printed expiry date, your passport is considered expired. You’re not eligible to submit an application with that passport.

Prepare documents and apply

The reason you’re traveling to Canada determines the way you apply and the documents you need to submit with your visa application.

Why are you applying for a visitor visa?

• To visit as a tourist
• To visit for business
• To visit your spouse or partner who has sponsored you for permanent residence

What is your family member’s status in Canada?

• Canadian citizen
• Person registered under Canada’s Indian Act
• Canadian permanent resident
• Temporary resident in Canada
• For compassionate reasons
• None of the above

Do you plan to visit your children or grandchildren for more than 6 months?

You may be eligible to apply for a Super Visa

A super visa lets you visit your children or grandchildren for 5 years at a time. It’s a visa that provides multiple entries for a period up to 10 years.

Find out how to apply for a Super Visa

Step 1 Gather documents

Gather these documents to submit with your visa application and bring when you travel.

About the documents listed

• Not all documents listed below are required—some are optional.
• This is not an exhaustive list of acceptable proof to support your visa application.
• Only submit the recommended documents that prove you’re eligible for a visa.
• Even if you submit all the documents listed, there is no guarantee that we’ll approve your application.
• We may request more information from you in addition to what is listed here.

Documents we accept:

• passports (regular, official or diplomatic)  from most countries (see exceptions below)
• alien’s passport for stateless persons
• US Permit to Re-Enter (Form I-327)
• US Refugee Travel Document (Form I-571)
• other refugee travel documents for non-citizens

Documents we don’t accept:

• any passport issued by Somalia
• non-machine-readable passports issued by the Czech Republic
• temporary passports issued by the Republic of South Africa
• provisional passports issued by Venezuela

A clear, colour copy of your valid passport or travel document that you’ll use to travel to Canada

If you have a passport, you must provide a copy of

• the page that shows your birth date and country of origin
• any pages with stamps, visas or markings

If you have a travel document, it must be issued by a government and include your

• date of birth
• document number
• citizenship or residency status
• expiry date (if applicable)

Submit this document with your visa application.

Family members or third parties who apply on behalf of the applicant need to complete this form.

Submit the completed form with your visa application.

Each applicant 18 years or older must complete this form.

Submit the completed form with your visa application

Documents needed depend on whether a child under 18 years of age will travel with only 1 parent, with a relative or friend or alone.

You may need to show

• a letter that authorizes the minor child to travel to Canada
• other documents, such as adoption papers or a custody decree, depending on if the minor child travels alone or not

Consult Minor children travelling to Canada .

Submit these with your visa application.

• Show the border services officer when you arrive in Canada.

If you’ve travelled to Canada or to other countries, this can show that you’ve been able to get a visa in the past.

Proof of this includes copies of previous visas in your passport.

Include a clear copy of 1 or more of the following:

• your previous passports and/or visas (used within the last 10 years to travel outside your country)
• entry and exit stamps
• study and/or work permits that indicate your duration outside of your country
• expired or valid visas

Submit this document with your visa application

Documents that show how long you plan to stay and what you’ll do in Canada

Include copies of any of the following:

• flight details
• hotel reservations
• registration for an event

This can help us understand if you have enough money to support yourself during your stay in Canada.

Bank name and contact This allows us to contact your bank or financial institution with questions.

Proof it is your account Your name and address on the statement show that the account is yours.

Account details At least 6 months of account details, including balances, helps us understand your financial situation.

Use this form if you want to allow Immigration, Refugees and Citizenship Canada (IRCC) to release your personal information to someone you choose.

The person you choose will be able to get information on your case file, such as the status of your application.

Business visitor

A clear, colour copy of your valid passport or travel document that you'll use to travel to Canada

Submit this with your visa application.

A clear copy of 1 or more of the following:

• study and/or work permits that indicate your duration outside your country

Copies of any of the following:

A letter from your employer can confirm that you have a stable job and will return to it. It can also show that your employer supports your visit to Canada.

The letter should be printed on your employer’s official letterhead.

The letter should include the following:

• date, no earlier than 3 months before you apply
• confirmation that you have a job with the employer
• your full name and date of birth
• date you started the job
• brief description of your job
• current salary
• contact information of your manager
• phone number
• email address
• employer information
• company name
• state or province
• Your manager or human resources contact should print their name and sign the letter.

A letter from a business or company in Canada

It can confirm that your purpose for visiting Canada is valid.

A copy of the letter from the business or company inviting you to Canada

• The letter must be written to you from the business or company.

Consult the details to include in the letter .

Visit your spouse or partner who sponsored you for permanent residence

Proof of your relationship with the person or family member inviting you to Canada

This can include a copy of

• a marriage certificate
• Statutory Declaration of Common-Law Union (IMM5409)
• a birth certificate
• an official document naming you as a parent

Each applicant 18 years and older must complete this form.

The documents needed depend on whether a child under 18 years of age will travel with only 1 parent, with a relative or friend, or alone.

• other documents, such as adoption papers or a custody decree, depending on whether the minor child travels alone

Consult Minor children travelling to Canada

A letter written by your family member in Canada

A copy of the letter from the family member inviting you to Canada

• The letter must be written to you from your family member.
• current Salary

Complete the form that declares you and your partner are in a common-law relationship. Also provide proof that you and your common-law partner have combined your affairs and set up a household together.

What is a common-law partner?

Proof can include

• joint bank accounts or credit cards
• joint ownership of a home
• joint residential leases
• joint rental receipts
• joint utilities (electricity, gas, telephone)
• joint management of household expenses
• proof of joint purchases, especially for household items
• mail addressed to either person or both people at the same address

Faster visitor visa processing for spousal applicants

If you’re being sponsored for permanent residence (PR) by your spouse or partner, you could benefit from faster processing for a visitor visa.

You may be eligible if you

• submitted an application to be sponsored for permanent residence
• received an acknowledgement of receipt (AOR) that confirms the application is in progress

Applications that need more information, for example custody documents for a child, will take longer to process.

When your sponsor receives the AOR for your permanent residence application, you can apply for a visitor visa. If you’re eligible, your visitor visa application will automatically receive faster processing. You don’t need to request it.

You must still meet all of the requirements to be eligible for a visitor visa .

Visit family (Canadian citizen, person registered under Canada’s Indian Act, or permanent resident of Canada)

Submit with visa application

Visit children or grandchildren Super visa option

Submit this with your visa or super visa application.

For super visa applicants only

Proof that medical insurance for at least $100,000 coverage has been purchased from a Canadian insurance company.

A copy of the insurance certificate or policy you received for medical insurance coverage for 1 year with a Canadian insurance company.

Submit this with your super visa application.

Documents that show that the super visa applicant’s child or grandchild meets the low income cut-off minimum.

Submit one of the following documents:

• If the child or grandchild does not have a paper copy of their notice of assessment on file, they can view and print their tax returns as well as other personal tax information using the Canada Revenue Agency My Account online service.
• a copy of the child’s or grandchild’s most recent T4 or T1
• an original letter from the child’s or grandchild’s employer stating their job title, job description and salary
• a letter from an accountant confirming the child’s or grandchild’s annual income, if they are self-employed.
• proof of other sources of income (pension statement, investments, etc.)

A document confirming that you had an  immigration medical exam (IME)

The exam must conducted by a panel physician authorized by IRCC.

Get complete details about how to get a medical exam with a panel physician.

Submit this with your super visa application, or wait for instructions from the visa office.

Visit family (temporary resident of Canada)

A letter written by your family in Canada

Documents that show how long you plan to stay and what you’ll do once in Canada

Visit for compassionate reasons

A clear, colour copy of your valid passport or travel document that you'll use to travel to Canada.

• Show the border services officer when you arrive in Canada

A letter written to you from a person or business inviting you to Canada

A copy of the letter from the person or business inviting you to Canada

• registration for an event.

Step 2 Apply through the IRCC Portal

Step 2 apply.

To apply for a visitor visa to visit Canada on business, you need to qualify as a business visitor.

To qualify, you must show that:

• you plan to stay for less than 6 months
• you don’t plan to enter the Canadian labour market
• your main place of business and source of income and profits is outside Canada

Business visitor activities include business meetings, special events or training for a few days or weeks.

If your meeting, event or conference is registered with us, include the event code in your application. You should get this code from the organizer.

Note: If you plan to stay for more than 6 months, or if you plan to work in Canada, you may be considered a temporary worker and have to  apply for a work permit .

To apply online, you need a scanner or camera to create electronic copies of your documents, and a valid credit or debit card.

Read the instruction guide before you complete your application. As an online applicant, you can ignore steps 3 and 4 of the guide (paying the fees and submitting your application).

If you’re applying for the first time , you must pay the biometrics fee when you submit your application (unless you’re exempt). Otherwise, you may experience delays.

Apply through the IRCC Secure account

Sign in to your IRCC secure account

Apply through the IRCC Portal

Only for tourists, visiting for business, family visits, compassionate reasons

Sign in to the IRCC portal

Applying on paper for specific situations

If you need a visitor visa to travel to Canada, you must apply online for one. Only online applications will be accepted and processed. However, you can apply on paper if:

• you can’t apply online because of a disability or
• you’re travelling with an identity or travel document that was issued to a refugee, a stateless person or a non-citizen

The application package includes an instruction guide and all the forms you need to fill out.

Read the guide carefully before you complete your application . We will not refund your application fee, so make sure you need a visitor visa before you apply.

Each individual applicant must submit a completed application form. Applicants under the age of 18 must have this form signed by a parent or a guardian.

Download the application package .

Pay your application fees

In most cases, your fees will include processing fees for you and anyone you include on your application.

If you’re applying for the first time, you must pay the biometrics fee when you submit your application (unless you’re exempt). Otherwise, you may experience delays.

Third-party fees

Depending on your situation, you may need to pay third parties for

• your medical exam
• a police certificate

Our instruction guides (opens in a new tab) can help you understand which fees apply to you.

Submit your application

Families should send their individual applications in one package. The principal applicant must send this combined package to the location where their application will be processed.

Select the country/territory you’ll be applying from to find out where to submit your application. You can choose your country of nationality or the country or territory where you have been legally admitted:

• Afghanistan
• Antigua and Barbuda
• Bosnia and Herzegovina
• British Virgin Islands
• Burkina Faso
• Burma (Myanmar)
• Cayman Islands
• Central African Republic
• China (People’s Republic of)
• Comoros Island
• Côte d’Ivoire
• Czech Republic
• Democratic Republic of the Congo
• Dominican Republic
• El Salvador
• Equatorial Guinea
• Guinea-Bissau
• Hong Kong SAR
• Liechtenstein
• Marshall Islands
• Micronesia (Federated States of)
• Netherlands
• New Caledonia
• New Zealand
• North Korea
• North Macedonia (Republic of)
• Palestinian Authority (Gaza)
• Palestinian Authority (West Bank)
• Papua New Guinea
• Philippines
• Puerto Rico
• Sao Tome and Principe
• Saudi Arabia
• Sierra Leone
• Solomon Islands
• South Africa
• South Korea
• South Sudan
• St. Kitts and Nevis
• St. Vincent and the Grenadines
• Switzerland
• Timor-Leste (Timor oriental)
• Trinidad and Tobago
• Turkmenistan
• Turks and Caicos Islands
• United Arab Emirates
• United Kingdom
• United States of America
• US Virgin Islands

If you need to give biometrics (fingerprints and photograph), and you’re applying on paper, submit your application in person . VAC staff will check that it is complete and will confirm that you have paid the correct fees before you can give your biometrics.

Credit cards and prepaid cards

We accept the following credit cards and prepaid cards:

• MasterCard ®
• American Express ®
• UnionPay ® (for online applications only; debit cards not accepted)

If you use a prepaid credit card, keep it for at least 18 months after you pay to make refunds easier. Find more on prepaid cards .

We also accept all Visa Debit cards.

The card you use doesn’t have to be in your name. The cardholder’s name will appear on the receipt but it does not need to match your application.

Debit cards

• be from a Canadian bank using INTERAC ® Online
• be registered for online banking through your bank’s website

We also accept all Debit MasterCard ® and Visa ® Debit cards. If your card has the Visa Debit logo on it, alone or with the INTERAC ® Online logo, select Visa Debit as your payment method.

Page details

Family Member Letter to Embassy for Visa Request

Dear Honorable Consul,

I hope this letter finds you in good health and high spirits. My name is Will Spence, and I am writing to you from [Your Location] with a heartfelt request for your assistance. I am seeking your support in obtaining a visa for my [Relationship, e.g., brother], [Family Member’s Name], who plans to visit me from [Family Member’s Country] for [Purpose of Visit, e.g., family reunion, medical treatment, etc.], scheduled to take place from [Start Date] to [End Date].

[Family Member’s Name] and I share a close bond, and his presence here for this occasion would mean the world to both of us. It has been [Number of Years/Months] since we last saw each other, and this visit would provide us with a much-needed opportunity to reconnect and create lasting memories. Moreover, [mention any specific reasons for the visit, such as attending a family event, providing support during a medical procedure, etc.].

I fully understand and respect the visa process and assure you that [Family Member’s Name] intends to return to [Family Member’s Country] upon the conclusion of his visit. We have arranged for his accommodation and all necessary amenities during his stay, ensuring that he has a comfortable and worry-free visit.

Enclosed with this letter, you will find all the relevant documents, including [mention any documents you’re attaching, such as proof of relationship, invitation letter, financial statements to show you can support the visit, etc.]. I earnestly request you to consider our application favorably and assist us in making this family reunion possible.

Thank you for considering our request. I am hopeful for a positive response and am available for any further information or clarification you might need. You can reach me at [Your Contact Information].

Warmest regards,

Will Spence

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Cover Letter for Schengen Visa Visiting Family [Sample, Template & Tips on How To Write] in 2024

How to write a cover letter for schengen visa visiting family, 1. introduction.

Start your letter by introducing yourself. This includes:

• Passport number
• Date of birth
• Nationality
• Current residence address
• Contact details

2. Purpose of Visit

Detail the primary purpose of your visit. Mention that you’re visiting family members, specifying who they are, their relation to you, and their residence address in the Schengen area. It’s beneficial to underline that family reunions are the sole purpose of your trip.

3. Travel Itinerary

In this section, provide a brief overview of your travel itinerary. Mention:

• Arrival and departure dates
• The Schengen country you’ll first land in
• Your planned movement within the Schengen zone (if you’ll be traveling to more than one country)

4. Detailed Trip Plan

Expand on your travel itinerary:

• Mention any events or family functions you plan to attend.
• Discuss places of interest you might visit with family members.
• Give an idea of how you plan to spend your time. This paints a picture of a personal, family-centered trip.

5. Accommodation Details

Discuss your accommodation arrangements during your stay:

• If staying with family, mention their address and provide a consent letter or invitation from them.
• If you’ve booked a hotel for any part of your stay (perhaps due to space constraints at your family’s residence or a side trip), provide those details and reservations.

6. Financial Proof

Highlight that you have the financial means to support yourself during your visit:

• Mention bank statements or salary slips you’re attaching.
• If your family is sponsoring your trip or covering some of your expenses, provide documentation of their willingness and their financial capability to do so.

7. Ties to Home Country

This section is crucial. The Schengen authorities want to ensure that you have strong reasons to return to your home country. Mention:

• Your current job or business, including position and duration of employment or business operation.
• Property or assets you own in your home country.
• Close family members residing in your home country, emphasizing your need to return.

8. Previous Travel History

If you’ve traveled to other countries in the past, especially the Schengen zone, mentioning this can bolster your application. It indicates that you’ve respected visa conditions before and adds credibility to your current application.

9. Conclusion

Conclude by summarizing your intent, assuring the visa officer of your plans to return after your visit. Express hope that the consulate will grant the visa, allowing you to spend quality time with your family.

10. Signature and Date

End the letter with your signature, full name, and date.

4 Tips For Writing Your Cover Letter

• Clarity : Ensure your cover letter is clear and easy to understand.
• Brevity : While you want to provide all necessary details, keep your letter concise.
• Proofreading : Avoid typos and grammatical errors to make a professional impression.
• Attachments : Clearly list all the attachments you’re enclosing with your application.

What Should I Do if There’s a Change in My Travel Plans After Submitting the Cover Letter?

If there’s a change in your travel plans after submitting the cover letter for your Schengen visa application:

• Inform the Embassy/Consulate : Contact the embassy or consulate where you submitted your application as soon as possible to inform them about the changes.
• Submit Revised Documents : Provide updated documents reflecting the new travel plans. This may include a revised cover letter, updated itinerary, or new hotel bookings.
• Explain the Changes : Clearly explain the reasons for the changes in your travel plans and ensure that they are consistent with the visa type you are applying for.
• Check for Additional Requirements : Ask the embassy or consulate if any additional information or documentation is required due to the change in plans.

Promptly addressing any changes can help prevent misunderstandings and potential delays in your visa processing.

Can I Include Additional Documents That Aren’t Mentioned in the Cover Letter’s Attachments Checklist?

Yes, you can include additional documents that are not listed in the cover letter’s attachments checklist if you believe they strengthen your application:

• Relevant Documents : Include documents that provide further evidence of your ties to your home country, financial stability, or purpose of travel.
• Clearly Label and Explain : Ensure that each additional document is clearly labeled and referenced in your cover letter, explaining why it is relevant to your application.
• Avoid Unnecessary Information : Only include additional documents that are directly pertinent to your application to avoid overloading the embassy or consulate with unnecessary information.

Providing comprehensive and relevant information can aid in the decision-making process of your visa application.

Should I Get the Cover Letter Notarized or Officially Verified?

Generally, it is not necessary to get your cover letter for a Schengen visa notarized or officially verified:

• Standard Requirements : Most Schengen visa applications do not require cover letters to be notarized.
• Official Verification Unnecessary : Unless specifically requested by the embassy or consulate, official verification is not typically needed.
• Authenticity and Accuracy : Your cover letter should be truthful and accurate, as providing false information can lead to visa refusal or other legal consequences.

Schengen Visa Cover Letter Attachments Checklist

To ensure a seamless evaluation of my Schengen visa application for visiting my family in [Schengen Country, e.g., “Germany”], I have meticulously compiled a checklist of all the documents I’m submitting.

This list serves as an easy reference to guarantee that all necessary documentation is reviewed and that no vital information is overlooked.

Below is the detailed breakdown:

• Completed Visa Application Form: The official Schengen visa application form, filled out accurately and signed.
• Passport and Photographs: My valid passport with a minimum of two blank pages and at least three months’ validity post the intended stay date. Attached are also two recent passport-sized photographs conforming to the Schengen specifications.
• Proof of Accommodation: Hotel reservations or if staying with family, a formal invitation letter from the host detailing the address and the duration of stay.
• Travel Itinerary: Detailed flight itinerary showing entry and exit from the Schengen area.
• Employment Letter: A recent letter from my employer, indicating my job position, the duration of my employment, my salary, and the period of approved leave.
• Travel Health Insurance: A copy of my travel insurance certificate, covering emergency medical situations and repatriation, with a minimum coverage of €30,000.
• Proof of Sufficient Financial Means: Recent bank statements, pay slips, or other documents that prove my financial capability to support my stay in the Schengen area.
• Family Ties Evidence: If applicable, documents such as birth certificates, marriage certificates, or any other official documents that validate my relationship to the family member I’m visiting.
• Previous Schengen Visas: If applicable, copies of previous Schengen visas or permits.
• Additional Supporting Documents: Any supplementary documents that substantiate the purpose of the visit, such as photographs, email conversations, or any other evidence of the family relationship.

Sample Cover Letter for Schengen Visa Visiting Family in 202 4

Subject: Application for Schengen Visa for Visiting Family

Dear Sir/Madam,

I am writing to apply for a Schengen visa to visit my [relation, e.g., “sister”] residing in [Schengen country, e.g., “Germany”] from [start date] to [end date].

I am a [your profession, e.g., “software engineer”] at [your company’s name, e.g., “ABC Tech”], and I’ve been employed there since [start date of your employment, e.g., “January 2020”]. I am granted leave from [start date] to [end date], after which I will resume my professional responsibilities in [your country, e.g., “the USA”].

The primary purpose of my visit is to spend quality time with my family, especially my [relation, e.g., “sister”], Ms. [Family member’s name, e.g., “Jane Doe”], who resides at [family member’s address]. During my stay, we plan to [briefly describe what you plan to do, e.g., “explore the cultural heritage of Berlin and visit the picturesque countryside of Bavaria”].

Enclosed with this letter are the following documents as evidence to support my visa application:

• Completed visa application form
• Passport-sized photographs
• Valid passport and previous travel documents
• Employment letter stating my job position, salary, and the approved leave duration
• Travel health insurance
• Flight itinerary and hotel reservations
• Proof of sufficient financial means for the intended stay

Regarding the duration and frequency of my visits, I intend to stay in [Schengen country, e.g., “Germany”] for a duration of [number of days, e.g., “25 days”]. In the past three years, I have visited the Schengen area twice, primarily to spend holidays with family, without any visa violations.

My [relation, e.g., “sister”], Ms. [Family member’s name], has been residing in [Schengen country] for the past [number of years, e.g., “five years”], working with [her company’s name, e.g., “XYZ Corp.”] and holds a permanent residency status. Our family has maintained strong ties, and this visit will further strengthen our bond.

For any further clarifications regarding my visit, you may contact me directly at [your phone number] or [your email address]. Additionally, my [relation, e.g., “sister”] can be reached at [her phone number] and [her email address].

I assure you of my genuine intent for this visit and my commitment to return to [your country, e.g., “the USA”] at the end of my stay. I kindly request you to consider my application positively.

Thank you for your time and consideration.

Yours sincerely,

Frequently Asked Questions (FAQs)

Can i draft the cover letter by hand or should it be typed.

It’s recommended to type the cover letter for clarity and professionalism. Handwritten letters might be difficult to read and appear less formal.

Can I use the same cover letter for multiple Schengen countries if I'm visiting family in more than one country?

No, it’s advisable to draft separate cover letters for each country, tailoring the content to your plans and the family you’ll be visiting in each nation.

Is it mandatory to attach all documents mentioned in the attachments checklist?

While the checklist serves as a guide, you should only include relevant documents. For instance, if you haven’t had prior Schengen visas, you wouldn’t need to include past visas in your submission.

How long should I wait before following up on my visa application after submitting the cover letter and accompanying documents?

It’s recommended to wait for at least 15 business days before inquiring about the status of your visa application unless you’ve been given a different timeline by the embassy or consulate.

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Qatar Family Visit Visa Requirements & How To Apply (2024)

Doha Guides Team regularly reviews this article to ensure the content is up-to-date and accurate. The last editorial review and update were on 11 March 2024.

• What is Qatar Family Visit Visa?

Qatar Family Visit Visa is a type of short-term visa that enables expatriate residents to bring their spouse, children, father, mother, or other relatives of the first and second degrees to Qatar for a short visit. The visa is issued for one month and can be extended for another five months (in some cases).

This article explains the requirements, documents, application process, visa cost, and other details of the Qatar Family Visit Visa.

Please Note: This is a short-term visa for visiting purposes only. Foreign employees who wish to sponsor their families to live long-term in Qatar should refer to the Family Residence Visa Procedure .

Qatar Family Visit Visa Latest News And Updates 2024

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Ramadan Working Hours: The Ministry of Interior has announced the official working hours of its departments during the holy month of Ramadan. The General Directorate of Passports offices will be open from 8:00 AM to 1:00 PM.

MARCH 2024 STATUS

Currently, the Family Visit Visa also requires CEID verification for adults. This stage comes after the visa number is issued. The application status on Metrash will be “Under Process” with the visa number. On average this is taking 1-2 weeks. Since September, Family Visit Visa applications are being accepted for visitors aged 60 and above . Many recent applicants have already received their visa numbers. Additionally, visit visa extensions of up to 6 months are permitted for spouses and children. Since the first week of October 2023, there has been a delay in approvals for adults . Some applications are taking 3-4 weeks. Applications for family visit visas can be submitted online using the Metrash app. The new Immigration office at Al Duhail is now allowing entry for expatriates who want to make changes to their Visit Visa or Family RP applications or resubmit documents. You can park your car in the basement and proceed to the first floor.

04 December 2023 Update

The Ministry of Interior has clarified the eligibility criteria for Family Visit Visa as follows: 1. Applicant should have a minimum salary of QR 5000 . 2. The profession should be a non-labour category . 3 The applicant should have family accommodation duly accredited by relevant authorities. 4. The visitor must have health insurance . 5. The visitor must be a relative of the applying resident within the allowed degrees of relation.

Please note that the information provided above is not based on any official announcement but rather on the recent experiences of applicants who visited MOI Centers. Individual outcomes may vary depending on various factors.

Health Insurance For Family Visit Visa

Health insurance is now mandatory for a Family Visit Visa. Once your visa is approved, you will receive an SMS with a link to purchase the health insurance online.

Applicants can buy health insurance for QAR 50 per month from any of the registered insurance companies listed on the MOPH website. More details about visitors’ insurance are available here .

Attestation For Marriage Certificate

Until recently, most visit visa applications for spouses were approved without an attested marriage certificate. However, nowadays attestation is compulsory for marriage certificates .

For a Family Visit Visa, attestation is not mandatory for children’s birth certificates . It is mandatory for a Family Residence Visa.

Expatriate residents in Qatar can apply for a family visit visa subject to meeting minimum salary and professional requirements .

Minimum Salary For Family Visit Visa in Qatar

The minimum salary required to apply for a Family Visit Visa in Qatar for spouses and children is QR 5,000 per month.

A minimum monthly salary of QR 10,000 is required to apply for Family Visit Visas for other relatives.

Profession Requirement for Family Visit Visa in Qatar

Most expatriates with the required minimum salary are eligible to apply for a family visit visa. However, some applications may be rejected if the applicant’s profession on Qatar ID is labour-type.

Even if an application is rejected due to an ineligible profession, the Captain at the MOI Service Center has the power to change the decision.

Family Members That Can Be Hosted

• First Degree: Wife, Children, Father, Mother
• Second Degree: Brother, Sister, Grandfather, Grandmother, Grandchildren
• Third Degree: Children of brother or sister, Paternal uncle or aunt (brother or sister of father), Maternal uncle or aunt (Brother or sister of mother)

If applying for a visit visa for wife and children

While applying through Metrash, the following documents should be uploaded:

• Visitor’s passport copy (minimum validity of 6 months)
• Proof of relationship (Wife: Marriage Certificate / Children: Birth Certificate)
• Round-trip flight tickets

Employment details are not required when applying through the Metrash app, as currently labour contracts are linked with the Metrash system.

If applying for a visit visa for other relatives

Only married expatriates with family in Qatar can apply to sponsor other relatives.

• Proof of relationship (Birth Certificate, Passport, etc.)

Qatar Family Visit Visa fee is QAR 200 for 30 days . The entry visa can be extended by paying QAR 200 per month.

• Medical check-up: A medical check-up for a visa extension costs QAR 100.
• Fine for overstaying: The fine for overstaying beyond the allowed period is QR 200 per day.

Qatar Family Visit Visas are initially issued for one month (30 days) . After the visitor enters Qatar and undergoes a medical test, the visa can be further extended for another five months for spouses and children (total 180 days) and two more months for other relatives (total 90 days).

Health insurance needs to be taken for the additional period.

As the rules may change from time to time, an extension beyond 90 90-day stay is not guaranteed. If you are planning to extend for 5 more months (after one month) please confirm with the Immigration Department before purchasing additional insurance.

Number of Days To Enter Qatar After Visa Approval

Once the visa is approved, it will have the “visa valid till” date printed on the top. This is the last date for entry to Qatar (not the last date of stay in Qatar). Currently, it is 90 days from the date of visa approval . Visitors cannot use this visa after this date.

Traditionally, applying for a family visit visa was to visit any Ministry of Interior (MoI) Service Centre and submit copies of the documents along with the printed application form.

In 2018, Qatar introduced an online system where residents can apply for family visit visas through the Metrash2 mobile.

Through this service, you can upload all the required documents in the specified fields. You can also track the application status and pay the fees electronically once approved.

Below are the steps to apply for a Qatar Family Visit Visa using the Metrash mobile app.

Step 1. Open the Metrash2 app on your mobile and log in

If you haven’t registered for Metrash2, see our comprehensive Metrash2 User Guide .

Step 2. Click on the “Visa” icon

Step 3. Click on the “Issue Visa” icon

Step 4. Click on the “Family Visit” icon

Step 5. Select “Family Visa Application”

Make sure to select “Family Visa Application”, not “Family Resident Application”.

Step 6. Click on “New Application”

Step 7. Fill up the details of the visitor

The details to fill up include Gender, Relation, Nationality, Date of Birth, Passport Details etc.

Step 8. Click on the “Validate” button

Step 9. Upload the required photos or scans of the documents

• Document scans/photos must be clear and readable .
• For documents with multiple pages, you must combine both photos/scans to create one JPG file .
• When uploading passports, photo and bio pages should be on the same side.
• For “Marriage Certificate (Others)”, you can upload the attested backside of the marriage certificate.
• Often a birth certificate is asked to prove your relationship with the visitor. If this is unavailable, you can also use any other document proving the relationship.

Step 10. You will receive an update after a few days

If there are any missing or mismatched documents, you will be notified to make the required changes. After verifying and approving the application, you will receive an application number.

The application status will change to “Under Process”, “Under Review” and again to “Under Process” before getting approved.

Step 11. Pay the required fee

Once the visa is approved, you have to pay the visa fee (QR 200) online via Metrash. To make the payment, go to the “Visa Fees Payment” icon on the “Visa Operation” page.

Step 12. Buy health insurance

From April 2023, health insurance needs to be taken after the visit visa is approved (not during application).

Once your visa is approved, you will receive a message to buy the insurance. While buying the insurance, enter the visa number and it will be updated in the Metrash system. The visa can be printed only after insurance has been purchased.

After this, you can download the visa copy and send it to the visitor for travel.

You can see the status on your Metrash app itself.

You can also check the family visit visa status on the Ministry of Interior website under Inquiries >> Visa Services >> Visa Approval Tracking ( link ).

Enter the application number and application date or sponsor’s QID number. Make sure all the required details are filled in correctly, and you’ll be able to check your visa status.

The Ministry of Interior (MOI) no longer entertains offline applications for family visit visas. You are required to apply via the Metrash mobile app.

There may be several reasons why your family visit visa application is rejected. Often it is due to submitting wrong or insufficient documents.

If the document photo is not clear or not attested (in the case of a marriage certificate), you can do the attestation and resubmit again. However, it is imperative to understand the reason and fix it before applying again.

Applications can also be rejected if the applicant (a Qatar resident) does not comply with the required conditions (salary or profession). If the application is rejected due to the applicant not meeting the salary requirement, it would be difficult to get approved again.

However, in case of rejection due to profession, you can try to meet the Captain at the Immigration Office in Duhail , and request for reconsideration. Sometimes he would approve if the profession is acceptable.

If your application is still under review or process, you can cancel it by clicking on the right arrow on the status page. If this option is not available, you will have to visit any MOI Service Center.

• Passport (minimum validity of 6 months)
• Visa printout
• Two-way flight tickets
• Health insurance

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As the initial visa is issued for one month only, the sponsor has to extend it within the first month to avoid any penalties.

Relatives wishing to stay beyond one month must undergo a medical test within a few days. Here is the detailed process of the medical test for a visit visa extension .

Once the medical examination is passed, the visit visa can be extended online using the Metrash mobile app (Visa –> Visa Services –> Extend Visa) or by visiting any MOI service centre.

If the return ticket is after 30 days, some airlines may not allow visitors to board the flight since the initial visa is only for 30 days. So make sure to book a flight ticket that can be modified with a minimum change fee. In this way, once the visitor reaches Qatar, the ticket dates can be modified.

As this is an online visa, some airlines may require an “OK to Board” status in their system before departure. You can get this status by showing the visa copy to the airline’s Doha office.

“Null” Status on Visit Visa Application Receipt

Some of our readers have raised concerns that the receipt they received after application submission shows “null” in most fields.

Please note that this is normal for all applicants. This document is only an acknowledgement that they received your application. Your application details will be in the system.

Visit Visa Application “Under Process” and “Under Review” Status

Applicants often get confused about changes to their visit visa application status. It is normal that each visit visa application moves through “Under Process” and “Under Review” statuses multiple times before approval.

If your application status changes between these two, you do not have to do anything. In most cases, the application will be approved within days of a status change.

Qatar Family Visit Visa Approval Time

As of 2024, the average approval time for a Family Visit Visa is 1-4 weeks. Please note that applications are processed in batches and may not be on a first-come first-serve basis.

Here is a video explaining the Family Visit Visa application process:

You can also watch the same video with Malayalam and Hindi audio. Please subscribe to the Doha Guides YouTube channel for more videos.

READ NEXT: How To Convert Family Visit Visa To Residence Visa

What is the salary requirement for a family visit visa in Qatar?

To apply for a family visit visa for your spouse and children, a minimum salary of QR 5,000 is required; for other relatives, a minimum salary of QR 10,000 is required.

What is the cost of a family visit visa in Qatar?

A Qatar family visit visa costs QAR 200 (USD 55) per month.

How can I apply for a family visit visa in Qatar via Metrash?

You can apply for a family visit visa online by filling in the visitor details and uploading document scans or photos. Step-by-step instructions can be found on this page.

How can I extend my Qatar family visit visa?

You can extend the one-month visit visa after a medical check-up. There is a renewal fee of QAR 200 per month for each additional month.

Can I convert my family visit visa to a residence visa in Qatar?

Yes, if you are eligible to sponsor your spouse and children, you can convert your family visit visa to a residence visa.

Is Qatar Family Visit Visa multiple entry?

No, the Qatar Family Visit Visa is a single-entry visa.

I cannot find the option to upload health insurance in Metrash. What to do?

From April 2023, health insurance need not be uploaded on Metrash. You have to buy the insurance after the visa has been approved. While buying insurance, add your visa number and it will be automatically updated in the system.

READ NEXT: Visa Changing Process via Abu Samra Land Border

Related Guides:

• Qatar Family Residence Visa Procedure and Requirements
• How Can A Wife Sponsor Husband in Qatar
• Medical Test For Family Visit Visa Extension
• Qatar Visa On Arrival: Complete Guide
• Qatar Visit Visa Types, Requirements, and Procedure
• Medical Test For Family Residence Permit in Qatar

Copyright © DohaGuides.com – Unauthorized reproduction of this article in any language is prohibited.

Aneesh, the Founder & Editor of DG Pixels, holds a Master’s Degree in Communication & Journalism, and has two decades of experience living in the Middle East. Since 2014, he and his team have been sharing helpful content on travel, visa rules, and expatriate affairs.

2,102 thoughts on “Qatar Family Visit Visa Requirements & How To Apply (2024)”

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Hi Team After entering the details of the relative in Metrash with the documents, and when I click submit, there is a comment saying “no data found”. Can you help me to identify the error that I have done?

hi DG team. Just wanted to know once family visa exit the country. when we can re apply again. is there any time duration need.

2) can we extend family visit visa after 180 days.? n how n duration.

My family visit visa is approved, visa Type : Family – Personally, allowed extension period is 3 months.

So my family can stay maximum of 3 months from the entry date or after initial 1 month possible to extend upto 3 months total of 4 months?

Also one of my friend got Type- Family – Yearly Visit, extension period is 6 months.

Any idea why difference in visa type?

Hello, i am planning on bringing my daughter for a family visit here in Qatar but is it okay to apply on Metrash2 even when i am outside Qatar? I am in Philippines right now and i want to bring my daughter over for a short visit as it is school break right now.

hi I want to bring my family wife and child on visit visa. I want to know about dacument.what dacument are mandatory? CNIC MRC Birth certificate should be in English or without English are acceptable?? and Marriage certificate and birth certificate are mandatory to attest from MOFA??

Hello, I have applied for visit visa for my mother in law, but there is a discrepancy in name in her passport and my wife’s passport. Wife’s passport name- Dharm Ruchi Mother in law’s passport name- Dharam Ruchi Is there any issues to get rejection on visa or it can be approved?

Hi, I want to bring my wife here through the family visit visa, but the problem is my current salary lower then 5000 qr but my profession as supervisor. Please could you please advice me, can I apply family visit visa or is there any alternative option?

Hi Hash, Since you are not eligible for family visit visa, you can apply Tourist Visa (A1) for your family. Here are the steps: https://www.dohaguides.com/how-to-apply-qatar-tourist-visa-online/

Hi, I am working in Qatar, but my salary is lower than 5000 Qatari riyals. My QID is as professional ‘labor’. However, I want to bring my wife and 3 children for a visit visa 30-day or more than . What can I do? Please help me.

Hi Muhammad, Since you are not eligible for family visit visa, you can apply Tourist Visa (A1) for your family. Here are the steps: https://www.dohaguides.com/how-to-apply-qatar-tourist-visa-online/

Hi, Visit visa approved for my wife and kids. May i know, round trip ticket is compulsory while travelling time also. I have taken one way ticket only.

Hi Najeeb, Round trip flight tickets are needed for all visitors. Immigration officials may not check that, but your airlines staff will check that during check-in.

Hi DG team. Please can you advise how to use return visa option in Metrash for the family visit visa to get re entry. Sankar

Hi Sankar, This option was not working on Metrash. You can call 109 or check directly with MOI Service Center.

Remarkable page thank You team Doha Guide for such a brief information and keeping us updated

Thank You and Keep it up

Thanks Assad!

Its been almost more than 4 weeks that i applied for the family visit visa for my mother and it is still under process. Does anybody know why it is taking so long for visa approval. Does normally it takes that much time for approval?

Hi Afzal, 2-3 weeks is normal and things can be much slower during Ramadan.

Hi Doha Guides Team, I would like to thank you and your team for giving us such a wonderful and useful website.

I would like to know for family visit visa is it required to attached Baladiya Attested house contract & Air Tickets? or is it possible to submit the application with out this.

Thank you very much for your response.

Thank you Mohammed, Air ticket is required for visit visa. Attested tenancy contract is not required.

It’s been 4 weeks now since I started to process the Family Visit Visa. Still under process. I went to the new MOI site but did not allowed to enter.

Hi, I wish to bring my mother on a family visit visa. I have some concerns to clarify. 1. Can I submit my passport as proof to show my relationship with my mother and birth certificate is not necessary? 2. Once the visa is approved, how many days does the person have to enter Qatar before expiry? 3. Shes already has an A1 tourist visa, do I need to cancel before proceeding with a family visit visa? Please guide me.

Hi Anas, Sorry for the late reply. If you haven’t applied yet, here are the answers: 1) Yes, you can. 2) Usually 90 days (the validity will be on the visa). 3) If she is outside the country, you can try applying without cancelling. Sometimes it gets approved. If you are sure you won’t use A1, you can cancel and apply for family visit.

Hi DG team,

Please advice under family RP application for the children -10 Yr category, what are documents to be upload in the “others document “

Hi Raj, It is optional. If you have uploaded all other documents, you don’t need to do anything here.

Hi DG team, Are round trip flight tickets mandatory at application stage for Family Visit Visa or I can book tickets after visa is issued ?

Hi Yusuf, Round trip tickets are required as per the procedure. You can take a flexible ticket or even dummy ticket from any travel agency.

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Expedite Requests

ALERT:  If you are a healthcare worker or a childcare worker

If you are a healthcare worker or a childcare worker

• Who has a pending Form I-765, Application for Employment Authorization, initial application, which has been pending for over 90 days; OR
• Who has a pending Form I-765, Application for Employment Authorization, renewal  application and whose Employment Authorization Document (EAD) expires within 30 days or less, or has already expired:

Call the USCIS Contact Center at 800-375-5283 (TTY 800-767-1833) to request expedited processing based on your position as a healthcare worker or a childcare worker with an EAD application that meets the above criteria.

To determine whether you are a qualifying healthcare worker, see this  DHS advisory memorandum (“Healthcare/Public Health” section, pages 7-9) (PDF) .

To determine whether you are a qualifying childcare worker, see the  Standard Occupational Classification (SOC)  code 39-9011, which includes workers who “attend to children at schools, businesses, private households, and childcare institutions” and “perform a variety of tasks, such as dressing, feeding, bathing, and overseeing play.” (Note that this definition does not include preschool teachers or teaching assistants.)

Be prepared to provide evidence of your profession or current or immediate prospective employment as a healthcare worker or a childcare worker and current valid immigration status. If the evidence you provide is not sufficient, we may not accommodate your request for expedited processing of your Form I-765.

You may request that USCIS expedite the adjudication of an application, petition, request, appeal, or motion that is under USCIS jurisdiction.

We consider all expedite requests on a case-by-case basis and generally require documentation to support such requests. The decision to expedite is within the sole discretion of USCIS. Expediting your case generally means that we would adjudicate your benefit ahead of others, including those who may have filed earlier, so we carefully weigh the urgency and merit of each expedite request.

Relevant criteria or circumstances that may be considered in determining whether to grant an expedite request include, but are not limited to, the below:

• Severe financial loss to a company or person, provided that the need for urgent action is not the result of the petitioner’s or applicant’s failure to timely file the benefit request or to timely respond to any requests for evidence;
• Emergencies or urgent humanitarian situations;
• Nonprofit organization (as designated by the Internal Revenue Service (IRS)) whose request is in furtherance of the cultural or social interests of the United States;
• Government interests, including cases identified by the government as urgent because they involve the public interest, public safety, national interest, or national security interests; and
• Clear USCIS error.

Not every circumstance that fits under the criteria or examples above will result in expedited processing. See more information below on expedite criteria and circumstances. For USCIS’  expedite policy guidance , see Volume 1 of the USCIS Policy Manual.

Note:   The processes and requirements for requesting expedited adjudication are different for some application types and circumstances. Refer to the chart in the Specific Procedures section of this page for more information about expedite requests related to:

• Appeals or motions
• Refugee status
• Petition for refugee/asylee relative
• Humanitarian parole
• T nonimmigrant status
• U nonimmigrant status
• Other benefit requests pending with offices outside the United States

A company can demonstrate that it would suffer a severe financial loss if it is at risk of failing, losing a critical contract, or required to lay off other employees.

Job loss may be sufficient to establish severe financial loss for a person, depending on the individual circumstances. The need to obtain employment authorization, standing alone, without evidence of other compelling factors, does not warrant expedited treatment.

Examples may include:

• A medical office that may suffer severe financial loss if a gap in a doctor’s employment authorization would require the medical practice to lay off its medical assistants.
• A person who would lose critical public benefits or services.

In the context of an expedite request, an emergency or urgent humanitarian situation is a pressing or critical circumstance related to human welfare. Human welfare means issues related to the well-being of a person or group. Examples include, but are not limited to, illness, disability, death of a family member or close friend, or extreme living conditions, such as those caused by natural catastrophes or armed conflict.

NOTE:  Certain benefit requests, such as asylum applications, refugee applications, and requests for humanitarian parole, by their nature involve urgent humanitarian situations. Therefore, filing a humanitarian-based benefit, standing alone, without evidence of other time-sensitive or compelling factors, generally may not warrant expedited treatment under this criterion.

Examples of emergencies or urgent humanitarian situations may include:

• A vulnerable person whose safety may be otherwise compromised.
• Healthcare workers who are needed during a pandemic.

Travel-Related Requests

USCIS considers expedited processing of an Application for Travel Document ( Form I-131 ) when there is a pressing or critical need for an applicant to travel outside the United States.

Expedited processing of a travel document may be warranted when there is an unexpected need to travel outside the United States for an unplanned event, such as for a funeral. Expedited processing of a travel document may also be warranted when there is a pressing or critical need to travel outside the United States for a planned event, but processing times prevent USCIS from issuing the travel document by the planned date of departure. When there is a request to expedite processing of a travel document for a planned event, we will consider whether the applicant timely filed  Form I-131 or timely responded to a request for evidence.

NOTE:  A benefit requestor’s desire to travel solely for vacation generally does not meet the definition of a pressing or critical need to travel.

We generally require documentation to support an expedite request. Examples of evidence that may support travel-related expedite requests are outlined in the following table.

Examples of a pressing or critical need to travel outside the United States may include:

• A requestor who has a pressing or critical need to travel outside the United States to obtain medical treatment in a limited amount of time.
• A requestor who has a pressing or critical need to travel outside the United States due to the death or grave illness of a family member or close friend.
• A requestor who applied for a travel document 5 months ago when they learned of the event, but their case remains pending, and they must travel for a pressing or critical professional, academic, or personal commitment, which is now in 45 days.

A nonprofit organization seeking to expedite a beneficiary’s benefit request must demonstrate an urgent need to expedite the case based on the beneficiary’s specific role within the nonprofit in furthering cultural or social interests (as opposed to the organization’s role in furthering social or cultural interests).

• A professional who is urgently needed for research related to a specific U.S. social interest.
• A university professor urgently needed to participate in a specific and imminent cultural program.
• A religious organization that urgently needs a beneficiary’s specific services and skill set to continue a vital social outreach program.

This includes cases identified as urgent by a federal, state, tribal, territorial, or local government of the United States because they involve public interest, public safety, national interest, or national security interests. The request must be made by a person who has authority to represent the agency or department, such as an official, manager, supervisor, or tribal leader, on the matter for which expedited treatment is being requested. The request must demonstrate that the interests are pressing and substantive.

Where a federal agency or department is able to state a federal government interest in accordance with these criteria, we generally defer to that federal agency or department’s assessment.

If the request relates to employment authorization, the request must demonstrate that the need for the applicant to be authorized to work is critical to the mission of the requesting agency or department, and goes beyond a general need to retain a particular worker or person.

• A noncitizen victim or witness who is cooperating with a federal, state, or local agency and needs employment authorization because the respective agency is seeking back pay or reinstatement in court proceedings.
• A noncitizen scientist whose contributions are needed by a government lab or grantee.

USCIS may consider an expedite request based on clear USCIS error when a requestor establishes an urgent need to correct the error.

An example may include:

• An applicant who receives an Employment Authorization Document with incorrect information that prevents them from being able to work may request a replacement document on an expedited basis if we caused the error.

You generally may request we expedite your case after you receive a receipt notice. (The process to request an expedite is different in some circumstances. See the Specific Procedures section below.)

Before submitting an expedite request, you should:

• Check current  case processing times to determine whether you need an expedite.
• Check your  case status online . If there is an action on your case pending with you, such as submitting biometrics or evidence, you should complete these actions before submitting an expedite request.
• Check whether  premium processing service is available. We will not consider expedite requests for petitions and applications where premium processing service is available, unless the petitioner is designated as a nonprofit organization by the IRS and filing for a beneficiary whose services are needed to further the cultural or social interests of the United States.

Please make only one expedite request to reduce duplicate efforts and help us use our resources for quicker processing. Multiple requests may delay USCIS’s ability to expedite processing.

Expedite Requests for Travel Documents

If you are requesting expedited processing of a  travel document , you generally need to apply for and obtain the document before you leave the United States. You should make your expedite request on your pending application at least 45 days before you plan to leave the United States. (If you must travel within the next 15 days, see the  Emergency Travel page.)

For most cases, you may request an expedite by contacting the  USCIS Contact Center or by asking Emma.  (You can access Emma by clicking on the Ask Emma icon on the top right of this page). You need to explain why you need expedited processing. You also generally need to provide your receipt number to the USCIS Contact Center so they can send your request to the office that has your application or petition. If you have a USCIS  online account and have access to secure messaging, you may select “expedite” as the reason for your inquiry and submit your request there.

You generally need to justify your expedite request with evidence. When communicating with the Contact Center, you will be asked about supporting documentation. You should be prepared to supply this to the office processing your case.

If you have a USCIS  online account , you should upload evidence through your online account to support your expedite request in addition to calling the USCIS Contact Center. If you send a secure message, we will ask you to confirm that you have uploaded evidence in your account. If we receive an expedite request without evidence to support it, we will send you instructions on how to submit the evidence.

Note: The processes and requirements to request expedited adjudication are different in some circumstances. Refer to the chart under Specific Procedures below for expedite requests related to:

• Appeals/Motions

Some programs and circumstances have their own processes and requirements for requesting expedited adjudication and may have different expedite criteria. You should follow the specific procedures referenced below for requesting an expedite in the following circumstances:

We receive a large number of expedite requests. We generally send a response to expedite requests that are submitted through the Contact Center. However, to increase efficiency in processing expedite requests, we generally do not provide justification for expedite decisions.

A decision on an expedite request is not an approval or a denial of your underlying benefit request. The expedite decision simply determines whether we will take your benefit request out of order and try to issue a decision (approval or denial) faster than the normal processing time. We cannot make a decision on your benefit request until all processing requirements have been completed.

Some circumstances may prolong or inhibit our ability to expedite certain benefit requests. Examples include, but are not limited to, when:

• The benefit requestor must perform a certain action or submit additional documentation or evidence related to their benefit request, such as attend a biometric services appointment, be interviewed, or complete any required   immigration medical examination ;
• There is a required background check that remains pending with a third-party agency;
• An application or petition requires an on-site inspection; or
• An application or petition depends on the adjudication of a principal’s application or petition.