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Ultimate Guide to Easy Trip Planning

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There really are two types of travelers…the kind that plan everything down to the T and those that just go with the flow. Look no hard feelings towards those easy-going travelers, but that’s not me ( and if you’re reading this, that’s likely not you either ).

I like knowing all the details ahead of time. Sure, I think there’s value in spontaneity, but I refuse to travel across the world only to miss out on an activity because tickets sold out a month in advance. If that sounds like you too, then this easy trip planning guide is for you.

I’m going to cover the ins and the outs and trust me when I say, the hyper-planner in me will cover everything you need to know about planning an awesome trip. And beware I said easy, not short. There are a lot of steps and lots of factors to consider, so strap in.

Once you have these basics down, it becomes easy to be able to plan a trip for multiple people, groups, families, and even with colleagues.

So whether you’re new to travel planning, inexperienced, or just haven’t had the time, let’s dive in! ( and hit play on the spotify button above to get an epic theme song going )

Why plan your trips?

Organizing the many aspects of a trip is no small feat, so why invest your time, energy, and focus?

Having a plan will make your travels more:

Budget-friendly

Let’s break each of these down.

Reliability

Locking in tickets, reservations, and bookings ahead of time secures your spot. No wondering if there will be room or if you can rearrange your plans to fit something in. With a mapped out trip, you know what you’re getting and there’s no question about it once you’re there.

Especially if you’re a new traveler, having a sense of calm is huge! If you already have a game plan, you don’t need to worry about the basics. You can focus on all the other stuff that comes up as you travel that you can’t plan for like figuring out new transportation systems and conquering language barriers.

The more research you can do ahead of time, especially when it comes to lodging, the safer you will be. It’s a luxury to be able to read hotel reviews that discuss a location, security, and amenities. But it becomes really tricky to do that on the fly. So, don’t!

Not every trip is going to be 100% successful ( read my road trip from Hell ). This is a fact – one that you’ll become more comfortable with as you travel more. But, having a plan including ticket reservations, background knowledge of the public transportation system, and more will ensure that less things go wrong.

Last minute bookings are often more expensive, whether that’s a flight, hotel, or activity. Some things have an ideal booking window meaning X months out ( like Disney Reservations ), but generally speaking earlier is better. Planning a trip will be more budget-friendly in the long run and even more so if you implement these tips for traveling cheap .

The only downsides are that you might become everyone you know’s trip planner…it’s a blessing and a curse…and it is possible to over-plan.

There is a balance between planning just enough and overplanning so that you end up too busy or don’t allow yourself the flexibility to discover new things or follow local’s recommendations, which is so valuable when traveling ( read my favorite Dublin restaurants all recommended by locals ).

That said, you will make mistakes and you will learn what your travel preferences are, so take deep breaths and don’t be too hard on yourself.

As you read through this guide, grab something to take notes with, something to sip on, and remember that this is a lot of information. You don’t need to remember everything. You certainly will learn along the way and learn by doing. Let’s go!

How to decide on trip duration?

The main factor that usually limits you here is how long you can get away from work or school. If you’re limited to a few days of paid-time-off (PTO) or a week long spring break, thems the breaks.

Another thing to consider here is your budget. The longer you travel, the more it costs. Just keep that in mind.

Generally, the more flexible you can be with the “when” of travel, the more you can maximize your budget.

When should you travel?

When and where to travel really go hand in hand. If you’re a student, the when is more defined as you only have certain breaks (summer, winter, and spring). Those are your chances. But, don’t forget about weekend getaways if you can get away with them ( pun absolutely intended ).

If you aren’t limited by a schedule in the same way as students, I suggest picking a destination first then you can research the place. Find the off-season and plan to visit then to get the most out of your budget.

*Buzz word: Off-season is the cheapest time to travel, but varies based on location.

*Related word: Shoulder season is the time between peak and off seasons, so if peak season is Winter and off season is Summer, then shoulder seasons are spring and fall.

Where should you travel?

How in the world do you choose where to go? Especially when your list is so long you can’t even see the end. Here are some guiding factors.

Alternating styles

My family traveled a lot when I was growing up and we typically took turns between an adventure trip and a relaxing one. So for example, a trip to Europe for sightseeing one year then next year a trip to Bora Bora to relax at the beach and sightsee if desired.

Budget first

If you absolutely need to prioritize your budget, one technique is to let that guide you. Look for cheap flights and pick the cheapest! Full time travelers often do this to maximize their budget so they can travel longer or do more activities. Sometimes any destination will do!

Schedule restricted

If you are limited by your schedule like an academic year, then you’ll obviously need to keep that in mind. For cheaper trips, look for destinations that have their off and shoulder seasons during your breaks. For example, summer break in the USA actually falls during winter in New Zealand, which is their off season.

Trip duration

Similar to the above, you want to make sure that you’re picking a destination that you can experience for whatever trip duration you landed on in the previous section.

For example, you can easily do Las Vegas in a weekend , but you really need at least a week for New Zealand’s North Island . You obviously don’t want to spend the first and last days of your trip flying all day if you only have 3 days.

You can go back and forth, however. So if you really want to visit a place that requires 2 weeks, you can always wait until you have that time frame to work with in your schedule…if possible.

If you aren’t sure how long is recommended to visit a place, you can search in Google “destination + your desired trip duration + blog” and see what comes up. If you don’t see itineraries or only a couple, that might not be the best combo.

You can also try to Google “recommended amount of time to visit X” but make sure the source is using an itinerary you are interested in. Obviously a backpacking trip around Europe is going to take weeks but if you only want to hit the highlights, the backpacking itinerary and trip duration wouldn’t fit your needs.

A final tip is to plan it yourself, hypothetically. Not everything you plan needs to be set in stone right now. Test it out.

If you think you can do Thailand in one week, try to make a sample itinerary and see if it seems doable. I’ll cover how to do all that in later sections so keep reading.

Can’t decide?

If you have no limitations and no mental (or physical) bucket list to check off, how do you pick a destination?

There are plenty of places to get some inspiration!

• Entertainment – Let TV and movies be your guide. Even if the sets may be fake, it could stir up a new obsession for a destination. For example, after watching Lost , I really wanted to visit Hawaii! Here are my favorite TV shows for travel inspo .
• Photography – I actually have a post with dedicated photos meant to inspire your travels! Check it out here .
• Social Media – Of course, there’s no shortage of inspirational travel photos and ideas on the socials. I personally like Instagram for this purpose because you can search by hashtag or location. You can literally type “travelideas” then select the Tags menu header and a bunch of spots will pop up! Planning a trip on Pinterest is another way to get inspiration and travel ideas.
• Books – Don’t forget about books to inspire you! My favorite that sparked my wanderlust for the South of Spain and North Africa was The Alchemist , which is my pick for as one of the best books about Spain . I highly recommend. You can also swing by a library or book store to peruse their travel section.
• Listicles – A final tip is to Google search “top places to visit during X month/season” and see what comes up. You can also add “in the US” or any country, continent, or region you’re interested in.

Once you have a destination and a time frame, you get to dive into one of the most important parts: flights!

If you’re taking a road trip, carry on…this section isn’t for you.

But if you need to fly to your destination, here’s how I like to plan flights.

Flight Search Engines

I have two favorite search engines for flights.

I like Skyscanner to get a general look at things. It compares LOTS of different websites and has this awesome feature where you can set your destination to “anywhere” so it will just show you the cheapest places to fly to.

You can also search by “cheapest month”! This really frees up the searching parameters.

All you need is your home airport and it will tell you where you could go and when and how much it costs.

It’s a great starting point!

However, I wouldn’t limit your search there. Sometimes, the results would have you book through shady websites that have poor reviews for customer service.

I have booked through some weird places via Skyscanner and although I’ve never had a hiccup, there are more reliable ways.

My other go-to is Google Flights .

If you click on the map, you can set your home airport and it will leave the “Where to?” field blank.

Next, set the calendar for a time frame by selecting your desired month or “All” if you want to search any month and duration such as weekend, 1 week, or 2 weeks.

Then you can zoom in and out of the map to browse flights and destinations.

How to choose a flight?

Aside from budget, here are some things to consider:

• Airline – If you’re going somewhere domestic, it might be worth it to just suck it up for a budget airline, like Frontier or Spirit. Just watch those extra fees for bags, seat selections, and food. However for longer flights, read airline reviews. If you have a loyalty account with an airline, don’t forget about it. If you don’t have one, start one! They’re free! You can rack up miles and exchange them for free flights.
• Baggage fees – Ugh. I hate that airlines charge for baggage, but it’s standard so don’t forget about those extra fees. Most airlines allow up to one 50 lb. bag for $30 but double check before you book. Sometimes you can also save money by buying your bags ahead of time.
• Amenities – Not all flights are created equal. Make sure that if you’re on a long haul flight that you’ll get meals included. Does the airplane have outlets to charge your devices? Can you choose your seat ahead of time? Lots to think about.
• Layovers – Love ‘em or hate ‘em, layovers are important considerations when choosing a flight. If your flights including the connecting ones are domestic, be sure to give yourself enough time to deplane and go to your next gate. I shoot for at least 45 minutes. If it’s an international flight, you definitely want longer, because you often have to go through customs before catching your next flight. I’d aim for at least an hour and a half.

I’m ready to book! Now what?

Yay! Before you hit book here are some things to remember:

• Double check your dates, to/from destinations, and flight times
• See if adding your luggage now saves money
• Check the cancellation policy (we’ll chat about traveler’s insurance in a bit)
• Choose a highly-rated booking site just in case

Accommodation

The next big ticket item is your accommodation. Whether you opt for something basic to act as a base camp or a more unique stay like these movie-themed ones , there are lots of options here: hostels, Airbnb or Vrbo, hotels, and even bed and breakfasts!

I personally open a tab in my broswer for each type of stay. Hostelworld is the best site for hostels. Obviously Airbnb itself, although you can also check Vrbo . There are some differences between the two …for example, Airbnb has more listings than Vrbo. And lastly for hotels, I go with Booking.com or Hotels.com .

I punch in the general location and my dates to get a feel for all my options. I don’t really have a preference most of the time so I like to browse by budget.

Here are some things to consider when choosing your lodging:

• Location – If you know where you’d like to be, that’s a good place to start. I typically try to stay central to many things so I can access them easily via public transportation, a ride share, or via walking. I also will pay attention to how close my stay is to downtown or the beach, for example. Be sure you can get to your hotel from the airport as well, via public transportation or otherwise.
• Amenities – Obviously this is a big one. You want to make sure your accommodation has everything you need. Do you need beach gear? WiFi? a mini fridge and microwave? free breakfast to save for other meals?
• Hidden Fees – Don’t get swindled by hidden taxes & fees. For hotels this is often a daily charge that you pay when you arrive. For Airbnbs this can be the cleaning fee and service fee.
• Safety – If you aren’t familiar with your destination’s neighborhoods, it can be helpful to search “safest neighborhoods in X” or conversely “most unsafe neighborhoods in X”. Just a baseline to get an idea. You can also read reviews and “walk around the area” via Google maps by placing the little yellow dude on the map!
• Cancellation policy – You definitely want to make sure that wherever you stay has a flexible cancellation policy if you need it. Better safe than sorry, I think. Plus, most of the time even if one place doesn’t have it, there will be another that is just as awesome and does have flexible cancellation.

Transportation

We’re almost past the big stuff, so stick with me! For transportation once you’re in your destination, there’s a few options to think about.

Rental Cars

First, do you need a rental car? If you’re visiting a city and there’s great public transportation and ride sharing, you’re probably fine without one. However, if you’re road tripping around a country, obviously you’ll need a car.

Where to book rental cars online?

I usually stick to RentalCars.com because it’s straight forward and they check with multiple top rental car companies to compare prices and options.

Another choice is Kayak.com if you wanted to look further.

There’s not a lot of bells and whistles that goes into choosing a car. Obviously make sure it’s the right size, is automatic not manual if needed, can fit your luggage, and has unlimited mileage.

You also want to make sure that there are free shuttles to take you between the rental car company and the airport. Most have it, but it’s still good to check.

Important rental car information

Here are some things to note.

First, you do need to be 25 years old in the US to rent a car. However, if you are younger you can often still rent one, but for an additional daily fee. It can get pricey so consider only renting when you actually need the car. For example, you can save tons during a trip to LA by only renting a car when you visit the farther beach cities like Malibu.

The legal rental car age varies by country so be sure to specify when booking.

Second, in terms of legality, you do need a valid license to rent a car. Depending on your destination and country of origin, you may need an international driver’s license. Check with your rental car company in their FAQ’s (or call) to be sure as it varies.

Third, it’s important to understand your rental car coverage and whether or not you need to buy additional insurance. Many people already pay for coverage under their personal car insurance, so it’s worth a call to ask. You want to see if your liability coverage (another person’s medical bills or property caused by an accident) extends to your rental car and any other coverages you may have opted in for, such as comprehensive (for damage via theft or natural disaster) or collision.

Another way you may have coverage already is via a travel credit card. Again you’ll want to call and ask, but typically for this to work, you’ll need to book the rental car with this specific travel credit card.

All this to say, don’t fall for their up-sells without doing your own research first.

Public transportation

Ahhhh, a traveler’s best friend and worst enemy rolled into one. I’d be lying if I said I loved public transportation but I do love the price tag and that’s often hard to beat ( read how we saved $$$ in South Beach Miami with public transportation ).

Before you travel somewhere, do a little research before your trip to see what options there are. Does the city have subways? busses? free bikes? trolleys? trains?

I recommend downloading any public transportation apps specific to your destination as well as a Google Map offline so you can access it whenever. And see if you can get a multi-day pass for cheaper.

Your boots were made for walkin’

I cannot stress this enough: you can walk. Yep, you heard me. I know it might seem like a long ways and everyone has their walking limits, but I bet you’ll find something cool along the way!

Yay! Onto the fun stuff…not that all that wasn’t fun, but planning your vacation activities is the best part of travel planning in my option. It’s also the part where you can go overboard and book too much for yourself in one day.

How do you find the best activities?

I always start with Google’s Travel portal . In the “Things to Do” tab, you can enter any destination and it will pull up a bunch of activities. I like to look through them at the pictures and reviews.

Really try to keep an open mind when browsing activities. It will help you find hidden gems and activities you might not have chosen for yourself otherwise.

Travel Blogs

Call me biased but I like to hear it from travelers. I like to search “ destination + things to do + travel blog”.

I think travel bloggers find some awesome things to do and often have high quality photos to go along with their suggestions…which, no offense, beats some guy who happened to visit and snapped a photo on his flip phone. They also usually have lots of tips and insights on logistics!

Tourism Websites

Who knows a place better than locals of the place itself? Look to tourism websites for their recommendations.

I’ve personally found great beaches and museums that way, like Piha Beach in New Zealand via NewZealand.com .

Where do you book said activities?

Of course the most direct way is via the actual activity itself. For example, you can book tickets ahead of time for the Guinness Storehouse in Dublin on their website for cheaper than in person the day of.

Booking directly through an activity’s website is my preferred method.

Another popular website for booking activities is Get Your Guide . They have awesome tours, activity tickets, and combination tickets. Plus they also have reviews so you can see what other people experienced.

Don’t forget about Airbnb , who has an Experiences section, which has neat local-guided options.

If you have it, I also like to book through TicketsatWork.com , which pairs with many companies to provide their employees discounted attraction tickets and other travel benefits.

Lastly, you can book multiple activities at once if you get a CityPass . However, make sure you really want to do the activities included in the CityPass, because the price tag is only worth it if you use it to its fullest potential.

How do you know how much to squeeze in a day?

This is a tricky question because aside from the obvious time constraint, a lot of it boils down to personal preference.

I recommend choosing one morning activity and one afternoon activity for a local sightseeing day. Of course you can do more!

You want to give yourself lots of time between activities for meals and the time it takes to get from point A to B.

If you’re planning an excursion, I’d stick to one a day.

For example, when we were based out of Dublin, we took a one day trip to the Cliffs of Moher . Although we had time in the evening to tour around the Temple Bar District in Dublin, we were tired and wouldn’t have wanted any extra pressure to make it on time to another timed activity.

With this part, it’s really your personal preference and you’ll learn how much you can comfortably squeeze in a day.

Just to give you an idea…as I’ve traveled on my own, I’ve learned that an hour and a half is plenty of time for me to experience most art and history museums , but I need more time in science museums like observatories , aquariums , and botanical garden s .

If you’re ever in doubt though, go to the place’s website, browse through the details. Get an idea how much there is to see because it can vary a lot. For example, the Biltmore Estate in Asheville is a whole day thing. You tour the house, gardens, shops, farm, winery, and grounds! But, the Atlanta History Center, which has a couple historic homes can be seen in 2-3 hours even with the home tours.

The last big thing we have to discuss is food! This might just be me ( although, I doubt it ), but I love to know where I’m eating and what I’m getting before I even get to a place. I’m that person that shows up to a restaurant and doesn’t need the menu because I know what I want already.

Well it’s no surprise that with travel, I’m the same. I like planning my travels around food . Before I arrive at a destination, I like researching the best restaurants.

It’s worth a search. You can do a similar search for food as you did with activities by searching “ destination + best places to eat + travel blog” or just search “restaurants in destination ”.

Of course, Yelp and TripAdvisor are other good spots to check.

Regardless of how you find spots, read those reviews, look at photos and start salvating write it down!

Other travel planning tidbits

Do you need travel insurance.

Look, lots of travelers may say it’s a waste most of the time, but those one-offs where it comes in handy…it really comes in handy.

Especially as an inexperienced traveler, I say travel insurance always.

Once you get more comfortable, you can opt for travel insurance on international trips only.

I personally seek outside travel insurance for international trips. World Nomads is my favorite. Although I haven’t (thankfully) had to use it, I’ve heard lots of good things from those that have had to. They also include health insurance so you don’t need to add your own travel plan to your personal health insurance.

For domestic trips, I tend to opt for insurance just for my flight.

Similar to rental car insurance, you likely have some covered travel insurance via your travel credit cards, so again, call and ask.

TL;DR:  As a beginner, yes. Once you’re more comfortable, no for domestic trips and still yes for international trips.

…basically there are no magic wands to fix everything on a trip, but Traveler’s Insurance is as close as it comes.

Are city passes worth it?

They absolutely can be! Some big cities offer city passes that bundle admissions into one ticket to save money and sometimes they even have a private bus fare included.

My top tip is to go to their website and look what admissions are covered. If they sound like things you were going to do anyway, then it’s likely worth the price!

Personally, I’ve never used them only because I don’t love to just do the touristy things and overall it hasn’t been worth it for my trips.

How do you stay organized once the bookings start accumulating?

I use Excel to track my overall budget and take notes along the way, including links when appropriate. I have a whole guide on how to use Excel for trip planning . Plus click here for my free spreadsheet to get started .

Aside from Excel, I recommend creating a separate email or folder within your email. Once you have that, immediately move everything there. That includes bookings, restaurant reservations, tickets, insurance confirmation and terms, and EVERYTHING else!

Don’t forget:

• Transportation to/from your home airport
• Parking at your home airport. I like to check Way.com for hotels that accept parking on site for a fee, just make sure there’s a shuttle to the airport when booking.
• Do these things before your international tri p .
• Make sure you pack the essentials for your flight .
• Breathe! You’ll get the hang of it as you plan more trips!

My final tip is to not be afraid to start small. It’s okay to plan a day trip, weekend getaway, or short road trip nearby to see how you do. It’ll get easier!

Looking for more travel planning help? Read these posts:

How to explore your own backyard

How to plan a trip using Excel: part 1 – the basics and part 2- the details

The best way to travel solo for the first time

How to plan a local trip

How to plan a last minute trip

Where to travel in the spring , summer , fall , and winter

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My Travel Essentials

• Travel Insurance  – Going on an international trip? Don’t forget travel and medical insurance with SafetyWing .
• Travel Card  – If you’re new to travel hacking, fear not! My favorite card for beginners gives you $750 in rewards when you spend $4,000 in the first 3 months, plus lounge access, 10x points on hotel bookings, and free TSA pre-check!
• Get Your Guide  – Check out Get Your Guide for a one-stop-shop for booking travel activities.
• Booking.com  – This is my favorite hotel search aggregator, specifically for reading reviews. On Booking.com , the reviews can be searched for keywords like WiFi, breakfast, pool, amenities, etc.! So helpful!
• Anti-pickpocket bag – Worried about having your valuables swiped? PacSafe makes the best travel bags with zippers and straps that lock and with mesh steel enforced fabric.
• Merino Wool  – Where are my chronic over-packers? Merino wool is the material you’ve been looking for. It’s naturally anti-microbial, so you can rewear it…so, less clothes to pack! I’m a fan of WoolX Merino .
• Give the Gift of Travel  – This is the perfect gift for travelers in your life! Tinggly allows you to gift experiences around the world, perfect for birthdays, weddings, or anniversaries.
• Staycation Idea  – Check out Resort Pass , which gives you day passes to resorts so you can use their pool, spa, and fitness center, a great staycation idea!

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Alanna Koritzke

Recent PhD graduate and hyper-planner of Periodic Adventures, my goal is to share travel inspiration, budget tips, detailed guides, and fun travel stories!

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ANUKRATI DOSI

People say that travel is all about letting go and choosing the path that is unexplored. I agree with this to a large extent. But, at the same, I so much believe in planning the travel so as to be able to enjoy without worrying about things. But yes, I keep a day or two to just go with the flow.

I agree. There is definitely a balance and often the best parts of travel are from the unplanned moments.

I am definitely a planner so this really is my kinda post. Love to be prepared and can’t really understand when people arrive somewhere without at least having looked at a guide book. I’m also like you, I always check out the menu of a restaurant first. I’m vegetarian also so that’s part of the reason, making sure there’s something I can eat, but I usually know what I want before I arrive

I try to stake out places with good vegetarian options too! I definitely would rather be prepared.

I always plan my own trips so this is such a helpful guide to make things easier. Trip planning can get quite stressful!

Yes, it can definitely be stressful! Luckily, it gets a little easier the more your do it.

I use the same trick with Google Flights! That’s how I ended up spending a Christmas in Nicaragua, and a five-day stopover in the Seychelles on my way to South Africa!

It’s the best way to travel on a budget! Seychelles sounds like such a dream destination!

This is a great guide! Lots of great recommendations. I agree – walking is a great way to explore the city and save money on transportation if it’s possible! I also loved your recommendation to read travel blogs to find inspiration for things to do when traveling 🙂

Thanks Brittany! Travel bloggers always have such good ideas and photos 🙂

These are great tips! I usually don’t plan and while spontaneity has some pros, I agree not planning can be stressful! It’s definitely a good idea to make sure you can do everything you want to do, especially now with Covid. I’ve shown up to lots of places last year only to find out they were no longer open due to Covid :/

Yes, definitely in the wake of the pandemic, planning is even more essential!

Such a helpful post! I’m definitely the planner for travels with my partner, haha, so it was great reading through this. I’m also a sucker for traveling in the off season. I traveled during peak season once to California (LA + San Diego) and told myself NEVER AGAIN! Now I always tend to travel in the spring or the fall if I can help it.

The off season is where it’s at! So much more peaceful plus way cheaper!

Pingback: Your Ultimate Guide to Vacation Planning - Easy & Fun!

Jacken Loui

The ultimate guide to easy trip planning involves several key steps. Start by setting a budget and determining your destination and duration. Research accommodations, activities, and transportation options. Create a detailed itinerary, including any reservations or bookings. Pack efficiently and consider travel insurance for added peace of mind.

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How To Plan A Trip: Easy 15 Step Travel + Vacation Planner

By: Author Mark and Kristen Morgan

Posted on Published: July 17, 2019  - Last updated: December 31, 2023

Categories Travel Planning Blog

This ultimate how to plan a trip guide will transform your destination daydreams into travel reality within just 15 easy-to-follow steps.

Adventure is calling! But where should you go? How do you get there? And what do you need to organize before you leave home?

This one-stop travel planning resource covers all you need to know about preparing for any trip.

But how can you trust us to cover all of the important travel planning aspects?

The goal is to walk you through 15 simple and stress free steps, from ideas to bookings and from packing to walking out the door. We’ll take you on a journey from idea to reality.

Personally, when we plan a trip, we know that breaking the process up into sections works best. We feel less overwhelmed when we plan in manageable pieces.

Follow the steps in this guide and you’ll see just how easy planning a trip can be. Let’s travel plan!

The Travel Planning Rollercoaster

Planning any vacation is like being on a rollercoaster called the Emotion Overload. In the beginning the rollercoaster climbs slowly, building your excitement before plummeting into overwhelmed anxiety.

The second climb is determination and hard work, followed by a loop de loop as information spins around your brain in circles.

And just when it seems the ride will never end, the carriage comes to an abrupt halt: your plans are finally ready.

Break Up Planning A Trip Into 3 Sections

We are all different. Genetics, personality traits, habits and attitudes make us all unique. But although we are all unique, common patterns emerge among travelers.

Most long term travelers tend to book the first week or month in detail. Once comfortable with the whole idea of backpacker life, they tend to plan just a few days in advance each time they move.

Because who knows what might come up? Those taking shorter trips, such as a 2 week vacation, typically plan almost all specific details in advance.

Because who wants to lose valuable time planning what to do that day with just 2 weeks away from work

No matter how you prefer to travel or how long you intend to travel, the planning process can always be broken down into 3 manageable sections. You will make life easier and less like your brain might explode.

Plan, Book And Pack

These 3 travel planning sections encompass the same repetitive processes we all follow, every time we travel. When we repeat them enough times, they become autonomous.

You plan your travel goals, you book the essentials, you pack your bags and you go.

But even when taken back to basics, each travel planning section can be time consuming, frustrating and overwhelming. We know from first hand experience when planning multiple long term travel routes.

The key is to break down each travel planning section into smaller, easier to accomplish steps. That way you will eliminate stress and feel the positive reinforcement each time you complete a step.

Follow the easily achievable steps listed below within each travel planning section. Begin to plan your trip in advance, take each step one at a time and we guarantee you will avoid feeling overwhelmed.

All you need to do then is watch your dream trip create itself before your eyes.

Need help with packing? You might like to use our ultimate travel packing resource .

Section 1: Establish Your Travel Goals

Let’s start at the beginning, the daydream stage.

You know it’s time for a vacation or a long term trip but right now you’re just floating ideas around.

Ask yourself these important travel planning questions (H and 5 W’s):

• How much time will you spend traveling?
• When do you want to leave?
• Who will you travel with?
• What shape are your finances in?
• Where in the world do you want to go?
• Why is it so difficult to save up for your trip?

This is one of our favorite parts of planning a trip because everything sounds wonderful! But before you can book or pack for your potential trip, you need to figure out the basics.

Research Is Key To Planning Effectively

The fundamentals of how to plan a trip begin and end with research.

Every aspect of your plans will require research, from booking flights to buying travel insurance and from packing your bags to visa requirements.

But research starts all the way back at the beginning, before e-tickets arrive in your iPhone wallet and you’re debating between packing your tan vs black shoes.

Research begins with deciding on the most basic of travel planning principles. But don’t confuse basic with a lack of importance. The goals you set at this stage will consequently shape your entire trip.

You will spend a lot of time on google, the same as we do before every trip. If you embrace the research you will do just fine.

By reading this post you are already well into establishing your travel goals and researching travel planning techniques.

That gives you a hand up over other travelers.

You will be more prepared and ultimately have a better trip. The first section of travel planning is designed for you to turn daydreams into actionable reality.

By the end of this section, you will know everything you need to know about the trip you’re going to take. Then, you can start booking!

Consider Your Travel Limitations

We don’t want to rain on your parade but it is critical at this point to manage your expectations and be aware of your travel limitations.

Every one of us is guilty of getting carried away in life, but when it comes to travel planning, be very careful not to take on more than you can chew. Or afford.

Our advice at this stage is to be honest and realistic about what you think is achievable.

• Can you realistically finance a trip to country X and city Y with your budget?
• Is it safe to go to hiking in National Park Z in Winter?
• Do you really want to travel solo or would you prefer company?
• Can you quit your job sooner and still afford your year around the world?
• Are you able to squeeze and extra few holiday days out of your job?

1. How Much Time Do You Spend Traveling?

The thrill of choosing where you want to go on vacation or long term travel is by far the most exciting part of planning a trip. There’s no question about that.

However, before you conjure up your dream Vietnam itinerary or US road trip route , the first piece of the planning puzzle is determining how much time you have on your side.

Time is one aspect of life no amount of money can control.

• On a short beach or hiking vacation from work, will you travel for 7 days, 10 days or 14 days?
• Are you able to take a 3 month sabbatical to backpack South East Asia?
• Or maybe you’ve been thinking about quitting your job to travel without an end date in mind?
• Are your dates flexible or do you have to stick to specific timeframes?
• Do you work remotely or at a physical location?
• Are the kids back in school on Monday morning?

Carefully consider the time you have available and remember there are implications to consider with the amount of time you allocate for your trip.

Example : You will need more money to finance a 4 month trip when compared to 2 months. It sounds obvious, but the point is to ensure you get the balance right between time and travel funds.

Once you establish the amount of time and any specific dates you have to play with, move onto the next planning steps.

2. When Do You Plan To Leave On Your Trip?

The date you are aiming to leave on your trip is vitally important to your personal travel planning process.

Are you planning a trip way in advance? Or are you last minute planning? The subsequent steps will change focus depending on the answer to those questions.

For those planning a last minute spontaneous trip, you will need to double down and get to work.

Conversely, if you are planning a summer vacation that’s 6 months out, you can relax and take each of the plan a trip step slowly.

It is important to remember that people work more efficiently in different ways.

For us, Kristen works more efficiently when planning early and taking things at a gentle pace, whereas Mark works best under pressure with the clock ticking.

Timing Is Crucial

Consider the timing of your proposed trip.

You will have to account for high, shoulder or low season as well as weather conditions for the time of year you visit and finances will be impacted by how well you plan your leaving date.

Example : Your trip is shaping up to be a 3 week European adventure in Summer. You better believe it is going to cost you! Would you be better off planning to leave in Spring or Fall to suit your budget more appropriately?

If you plan to quit your job in 6 months and travel the world for a year, now is the time to get stuck into planning. A year is a long time and the world is a big place.

Leaving a trip like this until the last minute means you could risk missing out on once in a lifetime opportunities.

Working out the most effective time leave on your adventure gives you the framework to set achievable planning and financial  goals . 

Remind yourself of the 7 P’s of planning: Piss Poor Planning Promotes Piss Poor Performance.

3. Who Do You Plan To Travel With?

Chances are high you already know exactly who you will travel with before you begin to plan a trip. Maybe you’re going on a family holiday or a romantic couples weekend getaway ?

In which case, your travel partners are nailed on. The same applies for us. We always travel as a couple which makes Step 3 obsolete when we plan a trip. 

However, many travelers planning trips are undecided between exploring solo or with a friend.

Our world adventures have enabled us to meet hundreds of others traveling. Solo travelers and those traveling as couples or larger groups.

There are pros and cons to all types of travel, just like most things in life.

The important thing to understand for first time travelers who feel anxious about traveling solo is that you will meet people along the way. Even as a couple, you will meet dozens of other couples on longer trips, particularly in Asia and South America.

So, don’t be afraid to plan your dream trip if you don’t have anyone to travel with initially, you will make a ton of friends on the road.

4. What Shape Are Your Finances In?

Working out a rough travel budget is arguably the most important aspect of planning any trip. That remains true if you are leaving tomorrow or in a year.

Take a cautious approach rather than an overly optimistic approach. You will spend more money than you think, trust us on that one.

It’s better to have money left over than run out of cash a long way from home. We’ve seen it happen.

• How much money do you currently have saved up for your trip?
• How much money can you save between now and the date you plan to leave?
• Do you need to get a second job or a second income to bulk your budget out?
• Do you have any cash in reserve in case of emergency?

Before you start dreaming of your 2 week luxury beach vacation to the Maldives or 3 months backpacking through Australia and New Zealand, you need to be realistic about your budget.

Travel Smarter, Not Harder

A good rule of thumb is to consider yours destinations around your budget.

Instead, consider your budget and travel to a place where that same amount of money will allow you to have a much better experience.

See how much we spent in 1 month in Vietnam to use as a reference for travel costs.

If you are planning a short vacation, you will have much more control over finances. You know you’re going to get paid from your job again, so a splurge isn’t out of the question.

In contrast, long term travelers will constantly be checking finances. Once they leave for their trip – that digital bank balance value will decrease every single day until the end.

Travel Tip : When planning a trip around your budget, always always always leave some room for buffer in case of emergency. We’re all used to living to our means and it’s easy to plan down to the last penny but trust us, you never know when you might need a spare US$ 100.

5. Where Do You Plan To Travel?

Now and only now, despite wanting nothing else but to start planning your travel itinerary. It is time to plan your travel destination and route.

You will thank us for leaving you hanging this long because now you have a firm grasp on your travel budget, whether you will be traveling alone or with a group, how long you can travel for and when you want to leave.

Here are some of our top travel inspiration suggestions :

• Grand Teton and Yellowstone National Parks in Wyoming, USA.
• Budapest is a wonderful European city break.
• New York State Parks like Letchworth and Buttermilk Falls are perfect day trips.
• The Atacama Desert in Chile is mind blowing.
• Los Angeles , San Francisco and San Diego are awesome cities to discover.
• Andalusia in Spain is a stunning region to explore.
• Pacific Coast Highway , Utah and South Dakota  are epic road trips.

The beauty of leaving this step until you know your budget is having the ability to plan your vacation or itinerary with a clear understanding of which places are feasible and which places you will have to exclude based on price, distance, safety and so on.

Planning travel itineraries takes a lot of work. We find it to be our favorite and least favorite part of traveling – in equal measure! Excitement and frustration.

It is vital you consider public transport routes, airports, safety, hotel availability, time of year, activities on offer, food and so much more.

Choosing A Travel Route

A question we often get asked is: “How do you know where you want to go?”

We do something our ancestors have been doing for over 2000 years: Look at a map!

Seriously, buy a huge map and stick it on your wall. Study each continent and indicate places you would love to visit using pins or colored sticky notes.

If looking at maps doesn’t help, here are some excellent alternatives to find travel inspiration:

• Read the wide range of destinations we write about on our travel blog !
• Read other blogs too. There are hundreds of fantastic first hand resources on the internet written by people who have been to the places you want to visit.
• Change up your google searches to ‘the best place to travel in X year’ or ‘the most obscure travel destinations’.
• Be creative, look for specific events, festivals or concerts around the world.

Once you have a shortlist of dream destinations, fire up google maps and prepare to lose yourself for hours. Design mock travel itineraries lasting 10 days, 2 weeks, a month, 3 months or however long you plan to travel.

6. Why Is It So Hard To Save For Your Trip?

You’ve meticulously planned your next adventure. Now, you need to stump up the cash to pay for it.

Whether you are going on a one week trekking holiday, a one month live aboard scuba diving course or traveling through Africa and the Middle East for six months, you will need to save up enough money to pay for the pleasure.

You already worked out your finances and travel plans in steps 4 and 5, so you have an actionable target to reach. Is your departure date 3 months away? 6 months? A year?

However far ahead you plan to leave, you might need to put a savings process in place to make up the difference.

Saving for vacations or long term travel is HARD. Your excitement is at fever pitch but time seems to stand still. Days at work start to drag more and more the closer you get to the big day.

Be Disciplined

The key to financial success can be found in one simple word, Discipline .

It’s easy to start well with the best intentions but it’s equally as easy to lose focus. Put yourself on a strict no-spending regime if you don’t have the money in savings to pay for travel costs in advance.

Make judgement calls on every single expenditure – is it want or need? Do you want that thing or do you genuinely need it?

If it’s a want, don’t spend the money, save it. Be disciplined .

Once your bank account begins to swell, fight the temptation to ‘treat yourself’. If you think you won’t be tempted, think again. 

That 80″ TV you wanted is only US$ 1,000 and you now have 10 of those saved for your trip – can you get by on US$ 9,000?

No you can’t! Put the TV back! Be disciplined .

Plan A Trip Section 1 Complete: Your Tentative Travel Plans Are In Place

You are officially one third of the way towards being travel ready.

There are more challenges to come but you’ve nailed down the hardest part of travel planning.

Narrowing down where to visit and formulating the perfect itinerary is by far the most difficult part of planning a trip for us.

The word perfect was used for a reason, we both have FOMO (fear of missing out) so it takes us an age to finalize our trips.

With the whole world as your travel option, deciding where to go and where not to go can be overwhelming.

Personally, we just take it one step at a time based on our budget and places on our travel bucket list. We systematically include and exclude places, activities and routes until we agree on a winning formula.

Do not feel disheartened when you think you’ve cracked your route and budget but for whatever reason it just doesn’t work out. Go back to the drawing board and start again fresh. You will end up with an even better itinerary.

Section 2: Take Action + Book

We can all daydream about vacations or backpacking the world for a year. Or imagine ourselves lounging on a beautiful powdery white sand beach in Thailand  and hiking into the Grand Canyon .

But until you bite the bullet, until you commit by clicking the buy now button on flights and hotels, a dream is all it will be.

Once you take that giant leap, it becomes tangible.

How many times have you planned a travel route mentally and thought about how amazing it would be and all the things you would do on your trip only to snap back to reality in the office?

Be brave and courageous. Take the plunge and book the important elements of your travel plan. Does this sound like a good story?

“Well, I was going to book a life changing 3 month backpacking trip through South America, but didn’t bother in the end.” That sounds like missed opportunity to us!

Myths About Booking In Advance

Like many other things in life, travel planning gets easier with experience. You learn which aspects of the way you planned and booked your trip worked and which aspects caused problems or lost you money.

However, one thing even the most savvy or accomplished traveler doesn’t always get right is how much of the trip to book in advance.

Here’s the problem travelers face on every trip:

If you book in advance, you plan ahead, book all hotels, buses, trains, activities and flights on your trip.

But what happens? You have no flexibility. If you love a place, you can’t stay longer. If you hate a place, you can’t leave immediately.

And if you don’t book in advance, you plan nothing and have complete flexibility. But you spend all of your travel days booking the next place to stay that night or your flight the next day.

Last minute flights and hotels will have far fewer options and may have seriously inflated prices.

How To Successfully Book A Trip

Here are a few tips to help you book your next trip:

• Find the perfect balance between being organized and flexible.
• Book all of your major trans-continental long haul flights before you leave home.
• Book any hotel splurges you have identified.
• Book any bucket list activities (such as W Trek in Chile) in advance.
• Leave the rest of your trip open ended.

We meet travelers with binders full of confirmation documents who prefer to plan the entire trip down to the ground, even dinner reservations.

Then there are those who prefer to book nothing more than a one way flight and decide everything on the fly (pun intended).

There is no one size fits all best practice or answer to this relentless travel quandary. It depends entirely on your own preferred travel style.

7. Book Your Major Flights To Seal The Deal

Now the real work can begin.

Booking your first flight is the single most exciting and nerve racking moment of travel planning. In one single moment of commitment, you turn your daydream into a reality.

There are numerous flight searching platforms and you can use any you prefer. We personally use – every time we fly and recommend to our friends and family:  Skyscanner .

We’ve used each of the major flight search engines and we find Skyscanner to offer the easiest user experience, have the most flight options and consistently lowest prices.

But our favorite aspects of Skyscanner are having the ability (and flexibility) to search for flights by whole month and whole country.

Example: Let’s say you want to fly New York to London.

Instead of selecting an exact date with +/- 3 days (which is what most flight searches offer) you can select by whole month of May for example.

A flight calendar will show the prices of flights on every day that month and between all airports in New York / London.

Check flights with Skyscanner here and start searching for your next flight.

Avoid Flight Price Myths

Booking flights can go one of two ways:

• You prefer to search for a flight, find one at a price you feel is fair and book it. 
• You are the type who prefers flight price roulette, playing the algorithm game.

But the thing is you can save money on flights if you put in some research and effort. That being said, there are a lot of myths and legends about booking flights.

Booking International flights on a Tuesday or domestic flights on a Sunday will save big money. Not necessarily true. Prices fluctuate many times a day, week and month.

Clearing cookies and searching incognito will save money. Unfortunately not, no evidence to support that.

Quick Tips On Booking Flights

Our number one tip for booking flights is to be flexible. That’s the way you will save big money.

Look at prices around the dates you want to fly using Skyscanner, you will see how drastically different they can be.

Book your long haul flights as far in advance as possible. The last thing you want is a mammoth cost on your flight home.

Keep an eye on prices 9 months in advance, 6 months 3 months in advance, 1 month in advance and last minute. Watch how much they fluctuate over time.

Research thoroughly, search regularly and build up patterns of prices.

Put flight alerts on specific flights of interest to you. You will receive notifications of changes.

If you see a flight you want and it’s cheap, book it! Don’t wait for it drop by US$ 5 because you’ll find it will go up by US$ 50 instead. Know the right time to pull the trigger.

Flight booking search engines are built on algorithms like everything else online. The key is not to outsmart them, just work them to your advantage.

READ MORE : How to book cheap flight when you travel

8. Book Ground Transport

Booking ground transport in advance depends on where in the world you are traveling, the timing of your trip, the length of your trip and how rigid and flexible you plan to travel.

Example : When we traveled 3 months in South America, we booked a 24 hour bus from Bariloche to El Chalten in Argentina before we left the UK. But we did not book any sleeper buses or trains in Vietnam in advance.

We visited Argentina in January, during Peak Season. Flights from Bariloche to El Calafate were expensive (and a bus to El Chalten is required) so we took the much cheaper bus.

The bus books up in advance and we wanted to guarantee seats so we booked in advance.

Conversely, we visited Northern and Central Vietnam in October and knew we would be able to jump on any bus or train we wanted. No need to sacrifice flexibility.

Most Cost Effective Transport Methods By Region

• Europe – Cheap budget flights with Ryanair, EasyJet etc between countries / Trains within countries.
• SE Asia – Cheap flights with Jetstar, VietJet, AirAsia, Scoot, LionAir, TigerAir etc between countries / Sleeper Trains & Buses within countries.
• South America – Flights hit and miss for price. We found Chile and Peru had cheaper flights than Argentina. Best way to get around is by Bus but be aware, some of them are LONG!
• North America – Road trip is the best way to explore. Buy a cheap second hand car or hire a car drive point A to B. Trains and domestic flights are expensive. Traveling by bus is a cheap option but not a great one.

The take home is to understand the region you plan to travel through.

How are public transport prices impacted by season? Variations in prices if booking in advance vs last minute?

Example : Let’s say you’re traveling Europe by train but not Interrailing. Booking trains in advance WILL save you money. Do not leave European train bookings until the last minute.

By researching and understanding these things, you can quite literally rescue your travel budget from total annihilation.

If you prefer to drive yourself around a new place to taking public transport, always check prices for hire cars with Rental Cars for most options and best value.

9. Book Accommodation

Booking accommodation can be both extremely rewarding and extremely frustrating.

Some travelers embrace the best deals hunt, whereas others despise losing time trawling through endless lists of hotel prices.

As with all other aspects of travel planning, the key is to find the right balance between how much time you invest and how much money you can save.

There are a limited amount of flights you can choose between, right?

It’s the opposite for accommodation, there are SO many options for where you will sleep at night, no matter where you travel.

If you let it, this process will overwhelm you within seconds. How do you choose between 1000 hotels? When do you stop searching for an even better deal?

The scenario of your trip will affect the benefits of booking hotels in advance.

Example : Beach vacations and resort hotel complexes can go either way. Sometimes you can pick up big money saving last minute deals. It’s a risk but it can pay off.

However, if you’re on a tight budget and backpacking for a month through Thailand in low or shoulder season, it would be worth turning up in person to negotiate a better deal.

Use Hotel Booking Search Engines

Something we find fascinating when we meet travelers on the road is the diversity of platforms everyone uses to book accommodation.

Some swear by Airbnb, others use Agoda or Hostelworld and a high proportion use Booking.com. Personally, we use Booking.com to book our hotels.

We have been using Booking for years and still to this day we are staggered by how many hotel owners pull faces at us or make comments like ‘wow, you guys must have that booking genius thing, this is the lowest price I’ve seen.

We do have Booking Genius Level 3 and you can have it too by simply creating a free account and booking your hotels with Booking.com .

The same applies to Hotels.com, Agoda, Airbnb, Priceline and many others. Find a hotel booking service you like, create an account and reap the loyalty benefits.

That’s not to say hotel search engines have the best prices period.

We ask certain hotels for a price directly and if it’s more than what we can see on our Booking.com app, we simply book a room on our app right at the check in desk.

Quick Tips For Booking Hotels

Similarly to booking ground transport at the trip planning stages, we only book certain hotels in advance before we travel.

Typically, we will book hotels as we go to allow total flexibility. However, there are three scenarios when we book hotels in advance:

• If we plan to visit a big city like London, New York City , Hong Kong or Dubai in shoulder or high season.
• When planning itineraries including rural N ational Park s with limited hotel options.
• Big splurges on a luxury hotel so our travel budget doesn’t take a huge mid-trip pounding.

When searching for hotels, always use filters and sorting to cut through the crap and display exactly what you are interested in.

Search engines by default will display hotels based on featured. So what is featured?

It is hotel search engines listing hotels in their own order, but we like to sort by user rating and review count.

If a hotel has 2,500 reviews and a guest review score of 8.7, we would add it to our shortlist.

Once we have enough hotels in a shortlist we look at their locations, nearby amenities, nearby major attractions and transport hubs etc.

READ MORE : How to book cheap hotels for travel

10. Book Bucket List Experiences

Your final bookings at this stage of planning your trip are reserved for any bucket list experiences.

You’ve planned a route through a country or continent, so you should know all of the bucket list places you will be visiting. However, unless you research thoroughly, there’s a small chance you might miss something.

Life is about learning from mistakes.

One of ours when traveling Europe was when we visited Interlaken and Grindelwald in Switzerland but we hadn’t researched things to do before hand.

So we didn’t know about the Jungfrau rack railway line through the Eiger to the top of Europe at 3,454m. Once we discovered it, we’d already spent our allocated budget which isn’t difficult in Switzerland.

Plan major activities ahead. Make a spreadsheet or a checklist, even book some ahead of time if you have to or prefer to plan your whole trip in advance.

The more planning you do in advance, the less you will miss on the road. There are times when you will have no choice but to plan months ahead.

A few examples are the W trek in Torres del Paine (Chile), Half Dome hike at Yosemite National Park (California) and hiking down the Narrows at Zion National Park (Utah).

Not planning ahead will result in missing something epic. If you don’t typically plan things like this in advance, now is the time to learn some new core skills.

Section 2 Complete: Major Bookings Are Made

You’re almost over the hill and it’s plain sailing from here. The hard work has paid off, now all that’s left is preparing and packing for the adventure that awaits you.

Booking flights, transport, hotels and activities is part of the travel planning experience.

Try to enjoy the process. If you feel overwhelmed at any point, step away for a few hours or days. That is a tried and tested method of successfully planning a trip.

There have been times where we’ve had to walk away from planning for a day or two.

Remember, you can book hotels anywhere at any time, you don’t always have to book your entire trip before you leave. 

If there’s one particular leg of your journey where you can’t quite make transport work or there are no cheap hotels available, just go back a few steps and alter your route accordingly.

This is a common travel planning stumbling block. 

It can be infuriating to have a route perfected, only for something not to work and find yourself back at the drawing board.

But consider this, would you rather be at home with this problem? Or in a foreign city with no idea where to go next, how to get there or where to sleep that night?

Section 3: Prepare And Pack

You’re on the home stretch. There are just a few important admin tasks to complete before you can finally say you are ready to leave on your trip.

Get stuck into these last few steps as soon as possible, tick the boxes, put your feet up and enjoy a nice cup of Yorkshire tea.

Section 3 of travel planning is about giving yourself the best return on your expenses, travel safety, insuring your property and packing the right gear for your trip. 

It would be easy to switch off once you’ve secured your important bookings but you would be shooting yourself in the foot.

Instead, keep the ball rolling into this final section. Use the momentum to make the best choices possible as you complete your travel planning process.

11. Travel Rewards Credit Cards

You might be from a country where paying with debit and credit cards is the norm. Heck, you probably even pay for things with your phone these days.

However, when you travel through certain regions, such as parts of South East Asia, you won’t always be able to pay for goods and services with your cards.

Cash is often king in developing countries or countries with few tourists.

Example : We spent a month traveling North/Central Vietnam and can count on 1 hand the amount of times we paid for anything using a credit card. In order to withdraw cash from ATM’s without incurring a fee, we used our travel rewards credit card.

So, aside from always carrying a handful of US dollars in cash as a safety net, here’s the best money saving advice for any trip you ever take abroad, limit the amount you use your debit card.

If you use your debit account, you can kiss goodbye to your travel budget. The local bank will charge you a fee and your bank at home will charge you a hefty fee. Double whammy. Not fun.

What To Do Before Your Trip

Sign up for a no foreign transaction fee on all withdrawals and purchases travel rewards credit card.

On longer trips you will be taking money out of ATM’s regularly. Local ATM withdrawals will yield better exchange rates than airport exchanges.

Always choose local currency when withdrawing money, not your home country currency.

Research the best travel rewards card before you leave on your trip. Residents of the US are fortunate because competition is fierce, which drives fantastic offers on travel credit cards.

At a minimum, you should be able to pick up a travel rewards credit card giving you 1.5% cash back on all purchases and withdrawals.

Some offer points instead of cash back, which can be saved and used to pay for a flight later in your trip. Look for any special points and bonuses for spending X amount of money in Y amount of time.

Choose the card that offers the best perks for your travel style.

Example : Bank A will give you 1,500 points bonus if you spend US$ 3,000 within 90 days. Those bonus points equal US$ 150 that you can put towards a flight.

12. Tell The Bank About Your Travel Plans

It would blow your mind if we told you the amount of people we meet traveling the world who have experienced blocked credit cards.

Blocked cards in turn lead to no money and expensive phone calls back home to unblock said cards.

The banks are doing it for your protection but when you’re stuck in the back of beyond and can’t pay for anything or withdraw money, you will be in trouble.

Example : You have a Bank of America checking account, a Capital One Venture travel rewards card and an American Express travel card, you need to tell every one of those banks what your rough travel plans are.

It doesn’t hurt to keep them updated as you travel because plans can change.

We will contact our banks each time we move to a new continent and give them a rough idea of the countries we intend to visit, plus an estimated duration. Remember the 7 P’s of planning.

13. Get Travel Insurance

We’re not going to frighten you into buying travel insurance with gruesome tales. We’re simply going to say it is not worth the risk to travel without insurance.

You may be debating running the risk because insurance can be expensive.

We understand, it’s a bit of a blow when you think all your costs are nailed on the head and you see how much travel insurance is going to set you back.

But believe us, skipping it is not the smart move. Especially if you are backpacking for longer periods. Knock on wood, nothing serious has happened to us yet on the road.

No lost backpacks, no serious injuries, no muggings. But that could change at any moment, all it takes is being in the wrong place at the wrong time.

Travel Insurance Is Worth The Peace Of Mind

Could you imagine the cost involved in being repatriated to America with a serious illness or injury sustained on the other side of the planet? No insurance would leave you in financial despair for years.

Example : You’ve just bought a brand new Sony A7R IV mirrorless camera for US$ 3,000 for your trip and you lose it or have it stolen on your first day traveling. You don’t have insurance. Imagine the pain!

There are plenty of travel insurance providers, such as Allianz, AIG and Travelex but right now we use and highly recommend World Nomads.

The company was created by travelers for travelers and they will tailor an insurance plan to suit your trip. You can get a free quote and choose between Standard or Explorer plans.

Be sure to do your own research but use World Nomads as your reference. See if you can get better coverage.

14. Check For Last Minute Travel Bargains

This is where we hope you don’t find an amazing last minute deal that’s US$ 200 cheaper than what you booked back in section 2.

Last minute deals are a gamble. Sometimes they pay off but mostly, they don’t. Never leave any of your major flight routes or bucket list activities until the last minute.

It’s always worth keeping an eye on hotel and flight prices, even for things you already booked that may include free cancellations or free changes to the booking.

If you can pick up the odd money saving last minute bargain, great. But don’t leave your entire trip to chance.

In the days leading up to your departure, check prices on (non-major) flights, trains, hotels and tours that you are interested in taking.

There are always flash sales on things, it’s often a case of being fortunate enough to stumble across them at the right time.

Here’s something important to remember if you started planning your trip months ago. High season might have moved into shoulder season or low season in a place you want to go.

But be aware that the opposite may also occur.

You could have planned on last minute deals because when you were researching the prices looked amazing, only to have unwittingly transitioned into peak season for the place you are visiting.

Last minute deals are going to cost you and your options will be greatly diminished in peak season.

15. Pack Yours Bags It’s Time To Leave

Your travel plans are in place, you’ve booked the important things and prepared efficiently. All you need to do now is pick the perfect backpack and fill it with the right gear for your destination.

If you think you can handle traveling with just 40L of space which means you can carry on to flights, don’t miss this review of our top rated travel backpack, Osprey Farpoint 40 .

For those who will carry a larger main pack and need a second smaller backpack to carry on, read our review of the innovative and versatile backpack perfect for travel photographers:  Peak Design Everyday Backpack .

We won’t go into a huge amount of detail with this planning step. Instead, you can find all you need to know about packing for your trips in our detailed  Travel Packing resource.

Here are a few addition packing tips for your trip:

• Be sure to pack according to where you’re going. If there are varying climates on your itinerary, pack for warm and cold weather conditions, even if that means taking a bigger backpack.
• Pack carefully, make sure every single item is fit for multi-purpose use. Do not pack fancy shirts and jeans if you will only use them once, you will end up throwing them out half way through your trip.
• We all have our own dress styles and preferences but our best advice for packing is to take plenty of comfortable gear.

Just remember, the most successful travel planners are the ones who can accept when they need to take a few steps back in order to take many steps forward.

More Travel Resources

• E-Books – Shop our travel guidebooks
• Packing List – The ultimate travel packing list
• Gifts – The best gifts for a traveler

Want more travel content?  Head to our  Travel Blog to discover new destinations around the world.

We hope these 15 steps help you plan the perfect trip!

Please let us know if you have any questions about this trip planning guide in the comments below.

Happy Travels ,

Mark and Kristen

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Note : This article contains affiliate links. When you make a purchase using one of these affiliate links, we may earn a small commission at no extra cost to you.

All Rights Reserved © Where Are Those Morgans, LLC. Republishing this article and/or any of its contents (text, photography, maps, graphics, etc.) in whole or in part is strictly prohibited.

Mark and Kristen Morgan are travel, hiking and photography experts. Over the last 6 years traveling full time, they have explored more than 40 countries and 30 US states.

Where Are Those Morgans has been featured in USA Today, Gestalten, Get Your Guide, CityPASS and Condé Nast Traveler along with various other publications. Read more about us .

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Plan Your Perfect Trip!

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Carry your plans on your mobile device —  or access them anywhere.

Planapple's mobile app puts your plans right in your pocket. Access your entire trip: itinerary, bookmarks, addresses, phone numbers, emails, even discussions with your co-travelers. (And Planapple can download it all to your phone before you go, avoiding scary international data charges.)

And, if you're a paper person, you can print your plans just as easily and take them anywhere you go. We get it.

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Create recommendations to share on Pinterest and Facebook.

Planapple makes it easy to share what you did, where you went, and what you liked (or didn't!). Offer up your entire itinerary or just a few highlights — either way your friends will marvel at your travel-planning prowess. After all, what good is finding something wonderful if you can't scream it from the tippy top of the World Wide Web?

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Plan, Ready, Go

How to Plan a Trip for Beginners (5 Easy Steps)

Planning a trip can seem overwhelming to beginners, but I promise you that it’s simple. You only need to do a few things to plan a trip…and a great trip at that!

Keeping things simple will help you keep the nerves at bay and make your overall experience more smooth.

There’s no need to overthink your travel plans. You don’t need to follow an 11- or 18-step plan to learn how to plan a trip.

So if you want to easily plan a trip without any drama, just keep reading!

To get started planning your trip, grab your FREE printable travel planner here.

This post includes affiliate links. If you make a purchase through one of these links, I may earn a small commission at no additional cost to you. As an Amazon Associate, I earn from qualifying purchases.  See disclaimer.

#1. Choose your trip destination

First, you need to decide on where you want to go…which can sometimes be a difficult task since there are thousands of travel destinations all over the world.

Keep in mind that certain destinations will require a little (or a lot!) more research or pre-travel prep than other destinations (such as visa or vaccination requirements). They make for more complicated travel planning.

If you’re planning your first trip, I highly recommend that you keep your first destination simple. You can always make more complicated plans for your next trip.

Consider trying:

• A domestic trip
• A destination just a few hours’ drive from your home
• A simple weekend getaway

When choosing a destination , cost is often going to be a major factor. You can choose your destination and then set your travel budget or choose your destination based on a travel budget you’ve already set.

Either option is a viable choice.

We tend to start planning trips up to two years out and we’ll set our budget based on where we want to go and how much time we have to save up the money we think we’ll need.

This leads me to one of my favorite travel tips (which also doubles as a personal finance tip: do not go into debt to travel. Only spend the money that you have.

For more help with budget travel, see my article outlining all my best practical tips for affording more travel .

For more help with building your travel budget, check out this post on creating a travel budget that works for you . It includes basic guidance for how much of your travel budget to allot for certain expenses such as transportation, accommodations, food, activities, etc.

Or sometimes we find we have some extra time and money and we’ll choose our trip destination and trip length based on the money we have available.

For help with choosing your travel destination, you can:

• Brainstorm a list of places you’ve always wanted to visit. Inviting your travel companion(s) to give their input is a great way to get them involved in the planning process.
• Check out Pinterest for inspiration
• Read your favorite travel blogs (hint hint)
• Ask friends and family about their favorite trips
• Do Google searches for ideas such as “Affordable beach vacations in the U.S.” or “best family vacation destinations in Europe.”
• Consult with travel guidebooks

Once you’ve chosen your destination for your perfect trip, you’re ready to get on with planning your trip.

#2. Decide how you want to get there

Once you’ve chosen your travel destination, you’ll need to make arrangements for getting there.

Now, sometimes there will be only one obvious transportation option for your destination. But sometimes there are non-obvious options such as taking a cruise to Hawaii instead of flying or traveling by bus or train.

If you live in the “lower 48” in the U.S., more often than not you’ll be flying or driving to your destination. We generally prefer to stick closer to home and drive for short trips. For a long trip, we’re always willing to fly.

Google Flights

My go-to site when I start my trip planning is Google Flights .

Use the “Explore” tool to browse for great deals from your chosen departure airport. You’ll get the best results if your travel dates are flexible…though this can be said of any cheap flight tool. 

See my post on how to use Google Flights for more information.

Formerly Scott’s Cheap Flights,  Going  is a flight deals subscription service that sends travel deals straight to your email inbox. And Premium members get weekend getaway deals in addition to amazing deals on international and domestic flights.

In my opinion, a  Going Premium subscription  is well worth the money and is the best way to get the best deals on flights especially if you have flexible travel dates and want to see a new place. I especially highly recommend Going for international travel (from the U.S.).

You can even try it for free for two weeks to decide if you think it’s worth the money.

For more about this service, see my full  review of Going .

Secret Flying

Another great resource for finding amazing deals on flights (including error fares) is Secret Flying . Secret Flying is totally free.

You sign up for alerts on their website , but they don’t offer alerts from any airport you want in the U.S. But they do offer alerts from airports outside the United States, unlike Going

Another tool in my trip-planning arsenal is the Hopper app . Hopper predicts prices to help you decide whether you should book now or wait for a better deal to come along. I like to use Hopper when my travel dates aren’t as flexible, but I have time to wait for prices to improve before I book.

For more details about all the options for pricing flights, see my full post on how to save money on flights .

I love driving to our travel destinations whenever we can. No airport security. No worrying about missing connections, etc.

I also love that I can be a lot less fussy about my packing. If it fits in the car, it can go.

Not to further complicate things, but you might also want to fly to your first destination and then road trip from there to see a few cities. This does make travel planning more complicated, but if you opt to do that you’ll want to look into renting a car.

A less complicated option is to choose one destination to serve as your “home base” and then day trip from that one location to see more of the area.

AutoSlash Find a great deal on rental cars with  AutoSlash . You can also use AutoSlash to track your rental, and they’ll notify you of price drops. 

Costco Travel If you have a Costco membership, you can also find great deals on rental cars through Costco Travel . I always check both.

I used to always get the best deal through AutoSlash, but lately, Costco has been offering me the best price.

Employee or association discounts Check with your employer or your alma mater’s alumni association to see if they offer any rental car discounts you can take advantage of.

For more help with your road trip, check out:

• Things to do on a long road trip to pass the time
• Great road trip questions to spark fun conversation
• Entertaining road trip trivia & questions

#3. Figure out where to stay

Now that you know where you’re going and how to get there, you can decide where you’re going to stay once you’re there.

Unless you want to travel on a shoestring, you can bypass the typical “gap year” options like hostels and couchsurfing.

Your main options then will be to stay in a hotel (or resort, inn, or bed & breakfast) or use a vacation rental through a platform like Vrbo or Airbnb.

The choice of staying at a hotel, inn, or resort will depend a lot on how you like to vacation and what you’re looking for as far as amenities.

Those who travel regularly might choose a major hotel brand to frequent so that they can earn points for their stays and loyalty status for access to more amenities and upgrades.

Vacation rental

Using a vacation rental can often (but not always) save you money.

Keep in mind when looking at options on Vrbo or Airbnb that the added fees can be significant, meaning that at some destinations or for shorter stays a hotel might cost you less money per night.

And there are plenty of affordable hotels that offer helpful amenities like free breakfast.

On the other hand, your vacation rental will typically come with a full kitchen, allowing you to bypass eating meals out at restaurants if you wish, which can also mean significant savings in your travel budget.

Vacation rentals are also a great option if you’re traveling with a large group that would require multiple hotel rooms. Dividing the cost of a larger vacation rental home with several bedrooms will very often save money over booking multiple hotel rooms.

There are websites (like booking.com ) that allow you to look for a wide variety of accommodation options at the same time: hotels, inns, B&Bs, condo rentals, homestays, etc); however, a downside with using a site such as booking.com is that choices can be overwhelming, making it difficult to make a decision.

My recommendation for new or anxious travelers who are having difficulty choosing a place to stay is to:

• Use a map to choose an area or two in your destination where you would like to stay
• Set your budget
• Do a little research to find 3 or 4 accommodation options in a location you like and that are within your budget then stop searching there
• Compare the amenities of those options and book

#4. Choose what you want to do

Now that you’ve settled on where you’re staying at your destination, you need to make some decisions about what you want to do on your trip.

What do you enjoy doing when you travel?

• Popular tourist attractions
• Theme parks
• Guided behind-the-scenes tours
• Walking tours
• Arts performances
• Outdoor activities
• Historical sites
• Natural sites
• National parks
• Scenic drives

There are so many options!

Depending on your destination this may require a fair amount of research and pre-booking tickets or tours. Or it could be as simple as just brainstorming a few ideas for things to do if you get bored.

Here are a few tips for building out your itinerary:

• Be honest with yourself about what your “must-do” attractions and activities are. Prioritize the most important thing early in your itinerary then add in any lower priority items.
• Don’t overbook your itinerary. Make sure to give yourself some breathing room between activities to account for travel delays, rescheduling for bad weather, etc.
• For longer trips, give yourself half a day or a full day with no pre-booked activities so you can get some extra rest, go back to a spot you enjoyed, or accommodate any extra sites/activities you discover at your destination.

See my post on planning a travel itinerary to learn about the exact process I follow when I plan my trips.

#5. Build your packing list

With your itinerary built, it’s time to figure out what you want to take with you on your trip.

Your packing list will be a reflection of your destination, the season/weather during the time of year you’re traveling, and your planned activities among other things.

And don’t forget to pack your important documents such as your passport, etc.

Here’s more help to get you packed and out the door:

• Travel Light Packing List for a Week (in a Carry-on)
• The Best Carry-on Packing Tips for Traveling Light
• How to Pack Toiletries in a Carry-on Bag
• Weekend Packing List (For Any Kind of Getaway)

Other things to consider before you travel

While we just went through all the major steps you need to take to plan your trip, depending upon your destination and personal life situation there may be other things you may need to take care of before you leave town.

Visa, travel advisories

If you are traveling out of the country, you must understand what the entry or visa requirements (if any) are for your destination.

Don’t be like the honeymooning bride who didn’t know that her passport needed to be valid for three months beyond her planned date of departure from France at the end of her trip. It would have taken her literally two minutes to find that information and avoid the heartbreak of not being able to take her honeymoon. 

You’ll also want to be aware of any travel advisories or health requirements/recommendations. U.S. citizens traveling internationally should check the U.S. Department of State website for helpful information.

Travel insurance

When you travel, it’s a good idea to purchase travel insurance in case something goes wrong.

We use World Nomads for peace of mind whenever we travel internationally.

Miscellaneous considerations

Other things you may need to think about as you plan your trip could include:

• Arranging care for pets
• Arranging for your mail to be picked up or held
• Making sure that you don’t miss any bill due dates while you travel

Final thoughts on planning a trip

Traveling for the first time or planning a trip yourself for the first time can seem scary, but it’s actually a pretty simple process.

Certainly, some kinds of trips are more complicated than others or destinations that require more advanced prep before you visit, but beginners and anxious travelers can still plan wonderful trips on their own.

Just remember that you only need a few things to have a great trip: a destination, a way to get there, some place to stay, and things to do.

More articles to help you plan a trip

• Essential travel planning resources
• The best travel guides (books and online resources)
• Find the best personal item bag for you
• Checklist of the last-minute things to do before you leave for your trip

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Darcy Vierow is a busy professional and travel planning expert with years of experience maximizing travel with limited time and on a less-than-average salary. Her tips have been published by Forbes, MSN.com, Yahoo! News, Yahoo! Finance, Aol, Newsbreak and GOBankingRates. Read more about Darcy Vierow .

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21 Useful Things That Make Travel Easier

To support this website, at no extra cost to you, we may earn revenue on links within this post. As an Amazon associate, I earn from qualifying purchases.

Are you ready to travel? I know I am. After a year of not knowing if it’s safe to travel, where to travel, what the travel restrictions are, I know that I need everything I can get my hands on to make travel easier. Are you with me?

The following is a list of items that we use to make travel easier. It includes items that are perfect for travel during a pandemic so that you can travel more safely. Plus, with so many things to think about, why not make it as easy on yourself and your family but adding a few of these items to your packing list?

This list includes things the whole family can use. Plus, I’ve added items that work for camping, road trips , and air travel.

I am recommending items both at Amazon and REI . With REI , you can order online or order and pick it up in the store.

Table of Contents

Shampoo Sheets

Do you know what shampoo sheets are? They are handy wipe-like clothes that dissolve when wet to use as shampoo. You can also find a conditioner, hand soap, shaving sheets, and body wash.

These work great for air travel when you can only pack 1 oz of liquids. However, I like them for camping and road trips too because they take up a lot less space. Each pack in these sets here comes with 50 sheets.

Shampoo Bars

Similar to shampoo sheets for traveling, shampoo bars also get around that 1-ounce liquid limitation. I like these better than the sheets, to be honest, but they do take up a bit more space because they are similar to a bar of soap. I would also recommend getting a soap dish box for each shampoo bar or conditioner bar you buy also.

Packing Cubes

Oh, packing cubes. When I remember to use them, I love them. I have bought so many over the years and I really like the packing cubes that are compression, allowing me to squeeze in more, as well as color coordinate for each member of the family. I’ve never quite figured out how and why to use the packs that come in a variety of sizes, other than the small for underwear.

Sunscreen wipes

Have you seen sunscreen wipes? I’m all for the lotion normally, but sometimes that’s just not feasible when you’re packing. Sunscreen wipes work like a wipe with lotion to wipe down with sunscreen instead. Easy to use on kids, easy to pack, these babies are perfect to keep in the car all the time. Sunscreen wipes are another way to make travel easier by getting around that airline liquid restriction, as well as saving space when you’re camping.

Bug repellant wipes

Just like the sunscreen wipes above, bug repellant wipes or bug spray wipes also save space and make it easy to apply.

Sand Free towel

I’m in love with my sand-free towel from Tesalate . It’s a quick-dry, sand-does-not-stick, towel that folds up nicely and lives in my car. We use it for the beach, picnics, camping, you name it. It also makes a great blanket on the plane as it folds down nice and small.

Waterproof phone case

If you have any travel activities that involve water, a waterproof phone case is a must. I like getting waterproof cases that are a waterproof bag for my phone. Yes, I could get a case that allows my phone to be submerged (although most newer phones are water-resistant for a certain depth anyway. However, with the bag style, I can also throw my keys in the bag, with the phone, and secure the string to my kayak. This way, it won’t accidentally drop to the bottom somewhere and be lost forever.

Motion Sickness Relief Band

Do you get airsick or car sick? Maybe you are doing theme park adventures with the kids. This motion sickness anti-nausea wristband works to reduce all of that. Be sure to read the reviews, as it works for most people. I have not tried one of these myself. However, from what I’ve read these work better than the simple bands and there’s no need to take medication.

Portable Clothes Line

This is one of those really simple, but invaluable things to make traveling easier. A portable clothesline is great for hotels to hang your wet bathing suits. Same for washing and drying clothes at the campsite. This one is perfect because there are no clothespins needed. Simply thread your clothes through the braided cord which will grip them.

RFID wallet

One thing that you don’t want to happen when you’re traveling is to have your identity stolen. Make travel and day-to-day easier with an RFID-blocking wallet. I’ve been very happy with my wallet from Travelon and this style works as both a clutch and a wallet. Plus it has space for your phone.

Noise Canceling Headphones

Whether you’re on a plane or your kids are watching movies in the back of a car for road trips, noise canceling headphones make a world of difference in escaping the noise around you. Use to watch shows, or put on meditation music to get some sleep.

You can certainly spend a lot of money on Beats or Bose Headphones , but the link below is listed as one of Amazon’s best buys and has a lot of great reviews. for the money, these make a great starter pair, especially for kids.

Headphone Splitter

Want to listen or watch the same thing on one device, get a headphone splitter. This one works for the newer iPhone jacks with traditional headphone jacks.

Amazon Echo

Yep, I like to travel with our Amazon Echo. You can read more as to why here , but it’s a handy thing to have in the hotel room or at the campsite. Play music, set reminders, check the weather and so much more. I think the 3rd Gen version is easier to travel with.

CrazyCap Travel Water Bottle

You may think that any travel water bottle will make your life easier. But the CrazyCap Travel Water Bottle is my favorite because of the built-in UV technology that disinfects the water and surfaces. Worried about germs when you travel, take this water bottle and use the cap to pass the UV light over doorknobs and frequently touched surfaces for better peace of mind. You can read my full review here .

Since you’re going to be in new surroundings, or even in your car or on a long flight, it’s helpful to have an eye mask. Block out unwanted light with an eye mask. Especially if you’re traveling somewhere like Alaska during the summer or you haven’t fully adjusted to the time change, an eye mask will help you get some rest. Treat yourself to a luxury silk eye mask like these at Etsy .

Lanyard for Masks

Did you know they make lanyards for masks? Especially useful for kids, these mask lanyards work great when you’re traveling. Making a lot of stops when you drive, simply pull down your mask but always have it with you when you hop in and out of the car. If you’re wearing a face mask during your travels, this is helpful.

Travel Pillow

I am not a huge fan of those travel pillows. You know, the bulky things that go around your neck? Enter a packable camping pillow. To start, this folds down a lot nicer than those bigger pillows and takes up less space in your luggage. Hello easy! It’s compressible, machine washable, and weighs next to nothing. The best part, however, this supports your neck in a much better position than those other pillows. If you want to take a snooze as a passenger in a car, this works too.

Essential Oil Roll-ons

Sometimes you just need something that takes the stress away. That’s why I like the essential oil roll-ons from Revive Essential Oils. They are small enough to fit in a bag, less than 1 ounce. Revive is comparable to Young Living and doTerra and has been held to the same testing. Better yet, they are more affordable and offer free shipping.

My favorites for traveling are:

• Anxiety Ease
• Breathe Easy
• Immunity Boost
• Stress Easy

Never be without a charged cell phone or tablet when you have a power bank. Better yet, do one better and never need to charge your power bank when you use a solar charging power bank. Make sure you get one that’s powerful enough to charge what you want it to. This one recharges both by solar or any USB port.

Power Converter

Have you been on a long trip in the car and needed to plug your laptop in? Do it with a power converter. These are handy little converters that plug into the car plug and allow you to use regular 3-prong plugs as well as additional USB ports.

Have you ever lost your keys? What about your luggage? I am in love with our Tiles that we have on our keychains and can attach to our luggage, allowing us to track and ping where the items may be. I like the essentials pack, as you could use the slim card to slip inside your luggage or wallet.

What are your favorite items to make travel easier? Did I miss any? Drop me a comment below and I’ll be glad to add.

Tonya Denmark of Detail Oriented Traveler's Favorite Resources

✈️ my favorite way to check flights.

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Tonya Denmark

Winter is here! Check out the winter wonderlands at these 5 amazing winter destinations in Montana

• Travel Tips

How To Plan A Trip: An Easy Travel Planning Guide

Published: November 16, 2023

Modified: December 28, 2023

by Rodi Kindle

• Plan Your Trip

Introduction

Planning a trip can be both exciting and overwhelming. Whether you’re embarking on a solo adventure, a romantic getaway, or a family vacation, careful planning is crucial to ensure a smooth and enjoyable experience. From choosing the perfect destination to booking flights and accommodations, travel planning requires careful consideration of various factors. In this easy travel planning guide, we’ll walk you through the essential steps to plan your trip effectively.

Travel planning allows you to make the most of your time and resources, ensuring that you don’t miss out on any must-visit attractions or experiences. By following these recommendations and tips, you’ll be well-prepared to create a memorable and stress-free travel itinerary.

Whether you’re a seasoned traveler or this is your first time planning a trip, this guide will provide you with valuable insights and practical advice to help you make the most out of your travel experience. So, let’s dive into the essential steps of travel planning and get ready for your next adventure!

Step 1: Determine your destination

The first step in planning any trip is deciding on the destination. Consider your interests, preferences, and the type of experience you’re seeking. Do you want to relax on a tropical beach, explore historic landmarks, immerse yourself in a different culture, or embark on an outdoor adventure? Research various destinations and make a list of places that align with your interests.

Factors to consider when choosing a destination include the time of year, weather conditions, and your budget. If you’re traveling during peak tourist season, popular destinations may be crowded and prices for flights and accommodations could be higher. Alternatively, visiting during the off-peak season may offer more affordable options and fewer crowds.

Think about the distance you’re willing to travel and the transportation options available to reach your chosen destination. Consider whether you prefer a domestic or international trip, and take into account any visa requirements or travel restrictions.

Furthermore, take the time to research the safety and political situation of your potential destinations. Check for any travel advisories or warnings issued by your government, and read reviews from other travelers to gain insight into the current state of your desired location.

Ultimately, the choice of your destination should align with your interests, budget, and the kind of experience you’re looking for. Once you have narrowed down your options, you can move on to the next step of the planning process.

Step 2: Set a budget

Setting a budget is an essential step in travel planning as it helps you determine how much you can realistically spend on your trip. Consider your financial situation and allocate funds for transportation, accommodations, meals, activities, and any other expenses that may arise during your journey.

Start by determining how much you are willing to spend overall on your trip. This will give you a rough estimate of how much you can allocate to each aspect of your travel, such as flights, accommodation, and daily expenses.

Research the average costs of your chosen destination to get an idea of how much you need to budget. Take into account the cost of living, transportation, attractions, and dining options in the area. Consider whether you prefer a luxurious or budget-friendly experience, and adjust your budget accordingly.

Be sure to factor in any additional expenses such as travel insurance, visa fees, and transportation to and from the airport. It’s also important to set aside some extra funds for unexpected expenses or emergencies that may arise during your trip.

Consider ways to save money during your trip. Look for deals on flights and accommodations, consider alternative modes of transportation such as buses or trains, and opt for budget-friendly dining options like street food or local eateries.

Keep track of your expenses as you plan and throughout your journey. This will help you stay within your budget and make adjustments if necessary. Use online travel budget calculators or mobile apps to assist you in managing your finances effectively.

Remember, setting a budget allows you to plan your trip within your means and ensures that you can fully enjoy your travel experience without financial stress. So, take the time to assess your expenses and allocate your funds wisely before moving on to the next step of travel planning.

Step 3: Decide on the duration of your trip

Deciding on the duration of your trip is an important step in travel planning as it helps you determine how much time you can allocate to each destination and activity. Consider your schedule, budget, and the attractions you want to explore.

Start by assessing the amount of time you can take off from work or other commitments. Take into account any travel restrictions or visa limitations that may affect the duration of your trip.

If you have a specific destination in mind, research the recommended duration for visiting that location. Some places may require a longer stay to fully experience their culture, attractions, and activities, while others can be explored in a shorter timeframe.

Consider your travel pace and personal preferences. Do you prefer a leisurely trip with plenty of downtime, or do you prefer a fast-paced adventure packed with sightseeing? Factor in travel time and any jet lag that may affect your energy levels upon arrival.

If you plan to visit multiple destinations, allocate sufficient time for each location based on your interests and the activities you wish to engage in. Remember to account for travel time between destinations and consider the feasibility of fitting everything into your desired timeframe.

Keep in mind that a longer trip may require a larger budget due to increased accommodation, dining, and transportation costs. Balance your desire to spend more time in certain locations with the overall cost of your trip.

Once you have determined the duration of your trip, you can move on to the next steps of travel planning, such as researching and gathering information about your chosen destinations and booking flights or transportation.

Remember, the duration of your trip should align with your interests, budget, and available time off. So, take the time to carefully consider these factors to ensure a well-balanced travel experience.

Step 4: Research and gather information about your destination

Researching and gathering information about your destination is a crucial step in travel planning. It allows you to familiarize yourself with the local culture, attractions, customs, and practical information essential for a smooth and enriching travel experience.

Start by reading travel guides, online resources, and blogs to gather insights about your chosen destination. Look for information about popular tourist sites, local customs, transportation options, safety precautions, and visa requirements.

Check out travel forums and social media groups to connect with fellow travelers who have been to your destination. Seek their advice, recommendations, and firsthand experiences to gain valuable insights and tips.

Research the best time to visit your destination. Consider factors such as weather conditions, peak tourist seasons, and any festivals or events that may be happening during your trip. This information will help you plan your itinerary and determine which attractions or activities to prioritize.

Learn about the local culture and customs. Familiarize yourself with local greetings, etiquette, clothing norms, and any specific cultural practices or taboos. This will help you show respect to the local community and avoid any cultural misunderstandings.

Research transportation options within your destination. Find out about public transportation systems, availability of rental cars, and the cost of taxis or ridesharing services. Knowing how to get around will help you save time and money during your trip.

Look for recommendations on accommodations, dining options, and local cuisines. Read reviews and compare prices to find the best options that fit your preferences and budget. Consider the proximity of your accommodation to major attractions and amenities.

Make a list of the top attractions and activities you want to experience. Prioritize them based on your interests and available time. Research entry fees, operating hours, and any restrictions or reservations required for certain attractions.

By conducting thorough research and gathering information about your destination, you’ll be well-prepared to create an itinerary, make informed decisions, and make the most out of your travel experience.

So take the time to delve into the details and immerse yourself in the charm and wonders your chosen destination has to offer.

Step 5: Book flights or transportation

Once you have determined your destination and gathered information about it, it’s time to book your flights or transportation. This step is crucial, as it often affects your budget and can impact the overall logistics of your trip.

If you’re planning to travel by air, start by researching flights to your destination. Use flight comparison websites or online travel agencies to find the best deals and compare prices. Consider factors such as flight duration, layovers, and airline reputation.

Flexibility in your travel dates can help you find cheaper flights. Consider flying during off-peak seasons or on weekdays, as prices tend to be lower during these times. Be sure to book your flights well in advance to secure the best rates.

If you’re traveling by other means of transportation, such as trains, buses, or ferries, research the schedules, fares, and availability. Look for reliable booking platforms or official websites of transportation providers to make your reservations.

Consider the proximity of your accommodation to the airport or transportation hubs. It’s convenient to choose accommodations that offer easy access to public transportation or provide shuttle services to and from the airport.

When booking your flights or transportation, it’s essential to consider travel insurance. Travel insurance provides coverage for unexpected events such as flight cancellations, delays, or medical emergencies. Consider purchasing travel insurance to protect yourself and your investment.

Before finalizing your bookings, double-check the details to ensure accuracy. Verify the departure and arrival dates, times, and terminals. Make note of any luggage restrictions or additional fees that may apply.

Once your flights or transportation are booked, it’s a good idea to set up travel alerts or notifications to stay updated with any changes or delays. Save electronic copies of your itineraries, e-tickets, or reservation confirmations for easy access during your trip.

Booking your flights or transportation early ensures that you have the best options available and allows you to focus on other aspects of your travel planning.

So, take the time to research and make your bookings, ensuring a smooth and seamless journey to your destination.

Step 6: Find accommodation

Finding suitable accommodation is a crucial step in travel planning as it directly impacts your comfort and overall experience during your trip. Here are some steps to help you find the perfect accommodation.

1. Determine your budget: Set a budget for your accommodation. Consider how much you are willing to spend per night and allocate a portion of your overall trip budget to accommodations.

2. Research the options: Use online travel platforms and booking websites to explore various types of accommodations. Consider factors such as location, amenities, and reviews from previous guests.

3. Consider your preferences: Determine the type of accommodation that suits your needs. Options include hotels, hostels, guesthouses, vacation rentals, or even unconventional options such as homestays or house swaps.

4. Location: Consider the location of the accommodation in relation to your planned activities and attractions. It’s convenient to stay in a central location or near public transportation for easy access to the places you want to visit.

5. Read reviews: Take the time to read reviews from previous guests to get an understanding of the quality and service provided by the accommodation. Look out for any common issues or concerns mentioned in the reviews.

6. Compare prices: Compare prices of different accommodations that fit your criteria. Consider any added charges or fees, such as resort fees or taxes, when comparing prices to ensure you are getting the best value for your money.

7. Book in advance: Once you have found the perfect accommodation, book it as soon as possible to secure your reservation. Popular accommodations can fill up quickly, especially during peak seasons.

8. Check the cancellation policy: Before making your reservation, carefully read and understand the cancellation policy of the accommodation. This will help you navigate any potential changes or cancellations in your travel plans.

9. Contact the accommodation: If you have any specific requests or questions, reach out to the accommodation directly. This could include inquiries about special amenities, room preferences, or any other concerns you may have.

10. Confirm your booking: After making your reservation, double-check your booking confirmation for accuracy. Take note of any important information, such as check-in and check-out times or any special instructions given by the accommodation.

By following these steps, you can find the perfect accommodation that meets your needs, budget, and preferences, ensuring a comfortable and enjoyable stay during your trip.

So take the time to explore your options and secure your ideal accommodation in advance.

Step 7: Create an itinerary

Creating an itinerary is an essential step in travel planning as it helps you organize your time, prioritize your activities, and make the most out of your trip. Here’s how to create an effective itinerary:

1. Identify your must-see attractions: Make a list of the top attractions or activities you don’t want to miss in your chosen destination. Research their opening hours, ticket prices, and any specific requirements.

2. Consider time and logistics: Take into account the duration of your trip and the time it takes to travel between attractions. Be realistic about how many activities you can fit into each day, allowing for breaks and downtime.

3. Prioritize your interests: Determine your main areas of interest – whether it’s historical sites, museums, outdoor activities, or cultural experiences. Allocate more time for the activities or attractions that align with your interests.

4. Plan for flexibility: While it’s important to have a schedule, leave room for spontaneity and unexpected discoveries. It’s impossible to predict everything, so allow yourself time to explore and embrace new experiences.

5. Group activities by proximity: Cluster activities or attractions that are located close to each other. This will help you maximize your time and reduce travel time between destinations.

6. Consider the local culture: Take into account any cultural or religious practices that may affect the opening hours or availability of certain attractions. Plan your itinerary accordingly to make the most of your visit.

7. Explore local cuisine: Include time for trying local dishes and exploring different dining options. Research popular local foods or restaurants in each area you plan to visit and add them to your itinerary.

8. Pace yourself: Avoid overloading your itinerary with too many activities in a short amount of time. Give yourself time to relax and enjoy the surroundings. Remember, quality experiences are better than rushing through a long list of attractions.

9. Utilize travel apps and resources: Make use of travel apps or websites that offer itinerary planning tools or suggestions for your destination. These resources can help you create a well-structured and efficient itinerary.

10. Be mindful of your energy levels: Take into consideration your own energy levels and travel preferences. Avoid cramming too many strenuous activities in a row, and allow for rest or leisurely exploration.

Remember that an itinerary is a tool to guide you, but it’s okay to deviate from the plan if you discover new opportunities or if unexpected circumstances arise. Flexibility and spontaneity can lead to unexpected joy and memorable experiences.

So, take the time to create a thoughtful and well-balanced itinerary that allows you to fully enjoy your trip and make the most out of your chosen destination.

Step 8: Pack your bags

Packing your bags is a crucial step in travel planning, ensuring that you have everything you need for a comfortable and enjoyable trip. Here’s how to pack efficiently:

1. Make a packing list: Create a comprehensive packing list to ensure you don’t forget any essentials. Include clothing, toiletries, travel documents, electronics, and any other items you may need.

2. Check the weather: Research the weather conditions of your destination during the time of your visit. Pack appropriate clothing and accessories, such as jackets, hats, or sunscreen, to suit the climate.

3. Pack versatile clothing: Opt for clothing items that can be mixed and matched easily. Choose neutral colors and versatile pieces that can be dressed up or down to maximize outfit options while minimizing luggage weight.

4. Consider local customs: Take into account the cultural or dress norms of your destination. Pack appropriate clothing that respects local customs, especially if you plan to visit religious sites or conservative areas.

5. Pack travel-sized toiletries: To save space and comply with carry-on restrictions, transfer your toiletries into travel-sized containers. Remember to adhere to airline regulations regarding liquid quantities.

6. Organize your belongings: Use packing cubes or separate bags to categorize and organize your clothes and belongings. This will not only keep your suitcase tidy but also make it easier to find what you need during your trip.

7. Keep important documents together: Gather all your travel documents, including passports, tickets, accommodation reservations, and any necessary visas. Keep them in a secure and easily accessible place.

8. Pack essential electronics: Bring along the necessary electronics for your trip, such as smartphones, cameras, chargers, and adapters. Consider the voltage requirements of your destination and pack the appropriate adapters.

9. Don’t forget medication and first aid: If you take any prescription medications, ensure that you have an ample supply for the duration of your trip. Pack a basic first aid kit with essentials like band-aids, pain relievers, and any necessary medications.

10. Travel with essential valuables: Keep your valuable items, such as cash, credit cards, and jewelry, in a secure bag or pouch that you can carry with you at all times. Consider using a money belt or a hidden travel wallet for added security.

Remember to pack light and avoid overpacking, as it can be cumbersome and may incur additional luggage fees. Consider doing a trial pack beforehand to ensure that everything fits and that your luggage is within weight restrictions.

By following these packing tips, you’ll be well-prepared for your trip, ensuring that you have everything you need while avoiding the stress of overpacking. So, pack smart and travel with convenience and peace of mind.

Step 9: Plan your meals and dining options

Planning your meals and dining options is an important step in travel planning, especially if you’re a food lover or have specific dietary requirements. Here’s how to make the most of your culinary experiences during your trip:

1. Research local cuisine: Familiarize yourself with the local cuisine of your destination. Look for signature dishes, traditional specialties, and popular food markets or street food scenes. Researching local cuisine beforehand allows you to anticipate and embrace the flavors of your chosen destination.

2. Make a dining wish list: Create a list of restaurants, cafes, or food stalls that you’re interested in trying. Read reviews, consult travel guides, or seek recommendations from locals and fellow travelers. Prioritize your list based on your preferences and budget.

3. Consider dietary restrictions: If you have specific dietary restrictions or allergies, research restaurants or eateries that cater to your needs. Look for places with gluten-free, vegetarian, or vegan options, and ensure that you communicate your dietary requirements clearly when ordering.

4. Explore local markets: Visit local markets or supermarkets to immerse yourself in the food culture of your destination. Purchase fresh ingredients, local produce, or unique snacks to enjoy during your trip. It’s a great way to experience the local lifestyle and culinary offerings.

5. Learn basic phrases: If you’re traveling to a destination with a different language, learn basic phrases related to dining, such as “hello,” “thank you,” and “menu.” This will help you communicate your preferences and dietary needs to restaurant staff.

6. Embrace street food: Street food can offer some of the most authentic and delicious culinary experiences. Research popular street food markets or vendors in your destination. Follow local recommendations and observe cleanliness and hygiene practices when selecting street food options.

7. Be open to culinary adventures: Don’t be afraid to try new dishes or flavors. Push yourself outside your comfort zone and embrace new culinary experiences. You may discover unexpected favorites and create memorable food memories.

8. Consider meal timings: Take into account local dining customs and meal timings. Some cultures have specific meal times, such as a siesta or late-night dining. Adjust your plans accordingly to ensure you don’t miss out on local dining experiences.

9. Allow for spontaneity: While it’s good to have a plan, allow room for spontaneous dining experiences. Leave a few empty meal slots or explore local recommendations from friendly locals or fellow travelers you meet along the way.

10. Stay hydrated and practice food safety: Drink plenty of water, especially in warmer climates, and be mindful of food safety practices. Wash your hands regularly, opt for bottled water in areas with unsafe tap water, and choose restaurants or street food vendors with a good reputation for cleanliness.

By planning your meals and dining options in advance, you can truly savor the flavors and culinary delights of your destination. So, research, embrace, and indulge in the local food scene during your trip.

Step 10: Prepare necessary travel documents

Preparing the necessary travel documents is a crucial step in ensuring a smooth and hassle-free trip. Here’s what you need to do:

1. Check your passport: Ensure that your passport is valid for at least six months beyond your planned travel dates. If it’s expiring soon, renew it well in advance to avoid any last-minute complications.

2. Apply for visas: Research the visa requirements of your destination country. Check if you need a visa and apply for it early to allow sufficient processing time. Follow the instructions provided by the consulate or embassy and submit all required documents.

3. Organize travel insurance: Travel insurance provides crucial coverage in case of medical emergencies, trip cancellations, or lost belongings. Research and purchase a travel insurance policy that suits your needs and provides adequate coverage for the duration of your trip.

4. Make copies of important documents: Make photocopies or take pictures of your passport, visa, travel insurance, and other important documents. Leave copies with a trusted person at home and keep digital copies accessible while traveling.

5. Check entry requirements: Research and familiarize yourself with the entry requirements of your destination. Check if you need to present return tickets, proof of accommodation, or other supporting documents upon arrival.

6. Research health and vaccination requirements: Check if there are any specific health requirements or vaccination recommendations for your destination. Consult your healthcare provider or a travel clinic to ensure that you are up to date on any necessary vaccinations.

7. Register with your embassy: Consider registering with your home country’s embassy or consulate at your destination. This allows them to provide assistance or contact you in case of emergencies or unexpected situations.

8. Check travel advisories: Stay updated with any travel advisories or warnings issued by your government for your destination. Adjust your travel plans accordingly and be aware of any safety or security concerns.

9. Prepare a travel wallet: Organize all your travel documents in a secure travel wallet or folder. This makes it easy to access them when needed and helps keep them safe and organized throughout your journey.

10. Share your itinerary: Inform a trusted family member or friend about your travel plans. Share your itinerary, contact details, and any important information with them. In case of emergencies, they will know how to reach you and provide necessary assistance.

By preparing and ensuring that you have all the necessary travel documents in order, you can travel with peace of mind and avoid any potential complications or delays. So, take the time to check and organize your travel documents prior to your departure.

Step 11: Make necessary reservations and bookings

Making necessary reservations and bookings is an important step in travel planning to secure accommodations, activities, and transportation during your trip. Here’s what you need to do:

1. Book accommodations: Based on your research and preferences, make reservations for your accommodations in advance. Consider factors such as location, amenities, and budget. Popular accommodations can fill up quickly, so ensure you book early to secure your desired options.

2. Reserve transportation: If you plan to use public transportation or rent a car at your destination, make any necessary reservations in advance. Look for deals or discounts and ensure your transportation arrangements align with your itinerary.

3. Purchase attraction tickets: For popular attractions, consider purchasing tickets in advance to skip the long lines and secure your entry. Many attractions offer timed entry or online ticket options that allow for a more seamless experience.

4. Arrange for guided tours: If you’re interested in guided tours or activities, book them in advance to secure your spot. This allows you to plan your itinerary more effectively and ensures availability for popular tours or experiences.

5. Reserve dining options: If you have specific restaurants or dining experiences in mind, make reservations ahead of time, especially for popular or highly sought-after establishments. Booking in advance guarantees you a table and avoids disappointment.

6. Consider transportation between locations: If you plan to visit multiple destinations during your trip, book transportation tickets or passes between locations. This could include flights, train tickets, or intercity bus passes.

7. Research and book special experiences: If you’re interested in unique experiences such as cooking classes, adventure activities, or cultural performances, research and make the necessary bookings in advance. These experiences often have limited availability.

8. Check cancellation policies: Before finalizing any bookings, make sure to review the cancellation policies. Life is unpredictable, and having flexibility in your reservations can be beneficial in case of any unforeseen changes in your travel plans.

9. Stay organized: Keep a record of all your reservations, confirmations, and receipts in a centralized place for easy reference. This helps ensure a smooth travel experience and allows you to stay organized throughout your trip.

10. Double-check details: Before your departure, double-check all your reservations and bookings to ensure accuracy. Confirm dates, times, and any specific instructions provided by the service providers.

By making necessary reservations and bookings in advance, you’ll have peace of mind knowing that your important travel components are secured, allowing you to focus on enjoying your trip to the fullest.

So take the time to plan and make your necessary reservations, ensuring a well-prepared and smooth travel experience.

Step 12: Plan for transportation at your destination

Planning for transportation at your destination is an important step in travel planning to ensure smooth and convenient travel within the area. Here’s how to navigate transportation options effectively:

1. Research transportation options: Familiarize yourself with the available transportation options at your destination. This may include public transportation systems such as buses, trains, or trams, as well as taxi services, ridesharing apps, or bike-sharing programs.

2. Learn about local public transportation: Understand the local public transportation system, including routes, schedules, and fares. Study maps of subway or bus routes and identify key stops or interchanges that will be relevant to your itinerary.

3. Consider purchasing travel passes or cards: Depending on your length of stay and anticipated usage, determine if it’s worth purchasing travel passes or cards that offer unlimited or discounted rides on public transportation. These passes can save you time and money.

4. Plan for airport transfers: If you’re arriving at an airport, research and decide on the most convenient mode of transportation to your accommodation. Options may include airport shuttles, public transit, or pre-arranged private transfers.

5. Check for ridesharing or taxi services: If you prefer more flexibility or convenience, look into ridesharing apps or taxi services available at your destination. Check if they are widely used and reliable for getting around.

6. Consider walking or cycling: Depending on the location and infrastructure, walking or cycling may be a feasible and enjoyable mode of transportation for shorter distances. Research pedestrian-friendly areas and bike rental options if applicable.

7. Navigate driving regulations: If you plan to rent a car at your destination, familiarize yourself with local driving regulations, including license requirements, traffic rules, and parking availability. Research and book car rentals in advance to secure the best rates.

8. Stay informed about disruptions or closures: Check for any planned closures or disruptions to public transportation routes or services during your travel dates. Stay updated through official transport authority websites or mobile apps to avoid any inconvenience.

9. Embrace local culture and etiquette: Be respectful of the local culture and etiquette when using public transportation. Familiarize yourself with any unwritten rules, such as offering seats to elderly or pregnant passengers, and follow local customs for purchasing tickets or validating passes.

10. Stay safe and be aware of scams: Use trusted transportation services and be cautious of potential scams. Avoid unlicensed taxis, be mindful of your belongings, and stay vigilant while using public transportation, especially in crowded areas.

By planning for transportation at your destination, you’ll be able to navigate the area efficiently and maximize your time exploring the attractions. So, research your options, consider convenience and cost-effectiveness, and choose the transportation modes that best suit your needs.

Step 13: Research local customs and etiquette

Researching the local customs and etiquette of your destination is an important step in travel planning. Understanding and respecting the cultural norms of the place you’re visiting can enhance your travel experience and help you connect with the local community. Here’s what you should do:

1. Learn basic greetings: Familiarize yourself with common greetings and phrases in the local language. Learning to say “hello,” “thank you,” and “excuse me” shows respect and can help break the ice in your interactions with locals.

2. Dress appropriately: Respect the local dress code and customs. In some cultures, modest attire is expected, especially when visiting religious sites or conservative areas. Research the clothing norms and pack accordingly to avoid any unintended cultural offense.

3. Respect religious customs: If your destination has religious traditions, familiarize yourself with the customs and practices related to them. Follow any dress codes or guidelines when visiting religious sites, and be mindful of appropriate behavior and photography restrictions.

4. Observe local customs and traditions: Familiarize yourself with local customs and traditions, such as greetings, gestures, or table manners. Understanding and respecting these cultural nuances can enrich your interactions with locals and demonstrate your appreciation for their way of life.

5. Be aware of gestures and body language: Gestures and body language can vary across cultures and may have different meanings or interpretations. Research common gestures to avoid any unintentional misunderstandings or offense. When in doubt, observe and follow the lead of locals.

6. Respect personal space: Different countries and cultures have varying concepts of personal space. Be mindful of personal boundaries and avoid unnecessary physical contact unless it’s customary or welcomed in the local culture.

7. Follow local dining etiquette: If you plan to dine at local restaurants or with locals, be aware of proper dining etiquette. Pay attention to table manners, serving customs, and any specific traditions, such as tasting a dish before adding seasoning.

8. Know appropriate tipping practices: Research the tipping customs of your destination. In some countries, tipping is expected, while in others, it may not be common practice. Understand the appropriate amount and the preferred method of giving tips.

9. Respect local customs and traditions: Be mindful of and respect local customs, festivals, and traditions. Familiarize yourself with any practices or events happening during your visit, and observe them respectfully, even if you don’t fully understand them.

10. Smile and be polite: A friendly demeanor, a smile, and basic politeness can go a long way in any culture. Approach interactions with locals with an open and respectful attitude, and be open to learning from their customs and traditions.

By researching and embracing the local customs and etiquette, you can show respect for the local culture, connect with the community, and create meaningful experiences during your trip.

So take the time to learn and appreciate the customs of your destination, and enjoy your journey with cultural sensitivity and understanding.

Step 14: Make a checklist of essentials to bring

Making a checklist of essentials to bring is a crucial step in travel planning to ensure you have everything you need for a comfortable and stress-free trip. Here’s how to create a comprehensive checklist:

1. Travel documents: Include your passport, visa, travel insurance documents, identification cards, and any necessary permits or licenses for your destination.

2. Money and cards: Bring sufficient cash in the local currency and consider carrying a mix of payment options, such as credit cards, debit cards, or a travel money card. Don’t forget to notify your bank and credit card companies of your travel plans to avoid any issues with your cards.

3. Medications and prescriptions: Pack any necessary medications, along with copies of prescriptions or doctor’s notes. If you have specific medical conditions, consider wearing a medical ID bracelet or carrying relevant medical information in case of emergencies.

4. First aid kit: Include a basic first aid kit with items such as adhesive bandages, antiseptic wipes, pain relievers, antihistamines, and any special prescriptions or medical supplies you may need.

5. Clothing and accessories: Pack clothing suitable for the climate and activities at your destination. Include underwear, socks, comfortable shoes, weather-appropriate attire, swimwear, and any specialized gear required for activities such as hiking or skiing.

6. Toiletries and personal care items: Bring travel-sized toiletries, including toothbrush and toothpaste, shampoo and conditioner, soap or body wash, moisturizer, sunscreen, and any essential personal care items you use on a daily basis.

7. Electronics and chargers: Don’t forget your essential electronics, such as phone, laptop or tablet, camera, chargers, adapters, and power banks. Consider bringing a portable Wi-Fi device or SIM card if you need internet access on the go.

8. Travel accessories: Include a travel adapter, travel pillow, lightweight towel, reusable water bottle, earplugs, eye mask, and any other accessories that enhance your comfort during the journey.

9. Entertainment and reading materials: Pack books, magazines, or e-readers to keep you entertained during travel or downtime. Don’t forget to bring headphones or earphones for listening to music or watching movies.

10. Miscellaneous items: Consider items such as a travel lock, a universal sink plug, a portable umbrella, a reusable shopping bag, a pen and notepad, and any other personal items that you find essential or useful in your day-to-day routine.

Remember to tailor your checklist based on your specific needs, the nature of your trip, and the destination you’re visiting. Keep in mind any restrictions or guidelines in place for carry-on luggage or liquids when packing.

By using a checklist, you can ensure that you have all the essentials you need for a comfortable and organized trip. So take the time to create a comprehensive checklist, double-check it before departure, and enjoy a worry-free journey.

Step 15: Ensure travel safety and security

Ensuring travel safety and security is a vital step in travel planning to protect yourself and your belongings during your trip. Here’s what you should do:

1. Research the destination: Familiarize yourself with local safety and security conditions of your destination. Check travel advisories or warnings issued by your government, stay updated on current events, and be aware of any potential risks or concerns.

2. Secure your accommodations: Choose accommodations in safe areas and research their security measures. Consider factors such as secure locks, in-room safes, and 24/7 reception or security staff.

3. Protect your belongings: Take precautions to protect your belongings from theft or loss. Use luggage locks, carry a theft-proof bag, and be mindful of your surroundings. Avoid displaying expensive items and keep your valuables secured in a hotel safe or a hidden travel wallet.

4. Use reliable transportation: Opt for licensed transportation services and be cautious when using public transportation, especially in unfamiliar areas. Research reputable taxi companies or use ridesharing apps that have a reliable track record.

5. Stay connected: Ensure you have a way to stay connected with family, friends, or emergency contacts during your trip. Share your itinerary with a trusted person and keep them updated about your whereabouts.

6. Register with your embassy: Consider registering with your home country’s embassy or consulate at your destination. By doing so, they can provide you with important updates or assistance in case of emergencies or unexpected situations.

7. Practice caution with strangers: Be cautious when interacting with strangers and avoid sharing personal information or details about your travel plans. Use common sense and trust your instincts when approached by unfamiliar individuals.

8. Use secure Wi-Fi connections: Be cautious when using public Wi-Fi networks, especially for accessing personal accounts or making financial transactions. Whenever possible, connect to secure and password-protected networks or use a trusted virtual private network (VPN) for added security.

9. Stay informed about local laws: Research and familiarize yourself with the local laws and regulations of your destination. Be respectful of local customs, traditions, and social norms to avoid unintentional offenses or legal issues.

10. Purchase travel insurance: Travel insurance is essential for protecting yourself against unforeseen events or emergencies. Make sure your insurance policy provides coverage for medical expenses, trip cancellations, and lost or stolen belongings.

Always prioritize your personal safety and security during your travels. Stay alert, be aware of your surroundings, and take necessary precautions to mitigate risks. Remember, being proactive and prepared can greatly contribute to a safe and enjoyable travel experience.

So, take the time to ensure travel safety and security, and embark on your journey with confidence and peace of mind.

Step 16: Enjoy your trip!

After all the planning and preparations, it’s finally time to embark on your much-awaited trip! Here are some tips to help you make the most of your travel experience:

1. Embrace the adventure: Approach your trip with an open mind and a spirit of adventure. Embrace new experiences, try local cuisine, and immerse yourself in the local culture.

2. Stay flexible: Despite careful planning, unexpected situations may arise. Stay flexible and adapt to any changes or detours that come your way. Sometimes, the most memorable experiences happen when plans change.

3. Engage with the locals: Interact with the locals and learn about their customs, traditions, and way of life. Engaging with the local community can provide unique insights and create meaningful connections.

4. Seek off-the-beaten-path experiences: While popular tourist attractions are worth visiting, don’t be afraid to explore lesser-known places or hidden gems. You may stumble upon hidden treasures and have a more authentic experience.

5. Take breaks and relax: Travel can be exhilarating but also exhausting. Allow yourself time to rest and relax. Take breaks from sightseeing, enjoy leisurely meals, and recharge to fully appreciate your journey.

6. Capture memories: Take photos, keep a travel journal, or create videos to capture the memories of your trip. These mementos will allow you to relive your experiences and share them with others.

7. Try new activities: Step out of your comfort zone and try new activities that are unique to your destination. Whether it’s learning to surf, taking a cooking class, or going on a thrilling adventure, these experiences can create lifelong memories.

8. Stay mindful and respectful: Remember to be respectful of the local customs, traditions, and environment. Practice responsible tourism, minimize your impact on the environment, and leave a positive impression wherever you go.

9. Stay present in the moment: Put away your devices and take time to fully experience your surroundings. Be present in the moment, savor the sights, sounds, and flavors around you, and create meaningful connections with the places you visit.

10. Embrace the unexpected: Travel is full of surprises and the unexpected. Embrace and appreciate the unexpected moments or detours that come your way, as these can often lead to the most incredible and memorable experiences.

Remember, the purpose of your trip is to enjoy, relax, and create lifelong memories. So, be open to new experiences, embrace the unknown, and allow yourself to fully enjoy the journey.

Wishing you a fantastic trip filled with exploration, adventure, and unforgettable moments!

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How to plan a free and easy trip to Japan on a budget

After closing to the world since the start of Covid in early 2020, Japan has reopened to all travelers on 11 October 2022. Finally, you can visit Japan without booking through travel agencies or worrying about daily arrival limits, quarantines, Covid tests (if you are fully vaccinated).

Are you as excited as me? Yes! The freedom to rediscover Japan! I miss Japan and everything about Japan. I have received many questions about how to plan a free and easy trip to Japan. To celebrate Japan’s reopening, I have put together this step by step guide with money-saving travel hacks so you can see the best of Japan on a budget.

Table of Contents

Where to visit in Japan?

The first step in your Japan trip planning process is the most difficult step as you have to decide where to visit and plan your itinerary.

Japan is home to 47 prefectures that are spread over 8 main regions: Hokkaido , Tohoku , Kanto (Tokyo) , Chubu , Kinki/Kansai (Kyoto and Osaka) Chugoku , Shikoku , Kyushu  ( Okinawa ).

Most of the links I have provided in this guide are from my favorite website Japan-guide.com . I have been using this website for years as they provide concise and informative travel content. Other useful websites include the JAPAN by Japan website by Japan National Tourism Organization (JNTO) and Cheesie’s Cheeserland blog .

Thanks to the Japan Exchange and Teaching (JET) program , I spent 2 life-changing years in Okinawa and managed to explore Japan and visit 31 prefectures. I am more familiar with Okinawa and the Kyushu region and I usually recommend them to travelers who have been to the “Japan’s trinity of tourist attractions” in Tokyo, Kyoto, and Osaka and are looking for new places in Japan to visit.

Inspired by Rick Steves’ Europe travel guides and the super useful overview he uses to recommend must-see sights in Europe, I have adapted his method for Japan to recommend top destinations for first-time and repeated travelers.

I used to pack many places during my trip. But these days, I prefer to spend more days to explore one place and not do a “fast and furious” trip to tick off bucket list attractions. Here are my recommendations and travel tips! Well, this list may change as I see more of Japan.

One week in Japan (for first-time travellers)

• Tokyo (3 days)
• Kyoto (3 days)
• Osaka (1 day)
• If you have more days, add day trips to Yokohama, Hakone (to view Mount Fuji), and even Disneyland from Tokyo. And add day trips to Nara and Kobe in Kansai (Kyoto and Osaka are in this region).

One week in Japan (for repeated travellers)

• Sapporo, Otaru, Asahikawa (for the amazing  Asahiyama Zoo  if you are traveling in winter and with children), ski resorts like Niseko or Rusutsu, Furano and Biel.
• If you have more than one week, add Abashiri for the spectacular drift ice in winter, Kushiro and Shiretoko for hiking, and Hakodate (the most northern part of Hokkaido).
• Highlights: Fukuoka, Nagasaki, Yufuin, and Beppu.
• If you have more than 1 week, add Kumamoto (Mount Aso), Kagoshima (4-5 days at  Yakushima  for the best hiking experience, Sakurajima, and sand onsen at Ibusuki), Miyazaki for the Takachiko waterfalls, Amakusa islands, Saga (Ureshino onsen), and Kitakyushu.
• Road trip all over Okinawa mainland and trips to outer islands like the Kerama islands.
• If you have more than 1 week, add far-flung islands like Miyako and Ishigaki to your summer adventures.
• Check out my guides to Okinawa:  Top 15 things to do in Okinawa  ,  islands to visit from Naha  , and the  ultimate guide to everything about Okinawa .
• Setouchi islands (see my  guide to Naoshima ), Tokushima (in August for the famous Awa Odori festival), Ehime (Matsuyama, Dogo Onsen), and Kochi (Iya Valley).
• If you have more than 1 week, try the scenic cycling route  Shimanami Kaido  from Hiroshima (Chugoku) to Imabari (Shikoku).
• Highlights: Hiroshima, Kinosai Onsen, and Tottori.
• If you have more than 1 week, add Shimane (famous Izumo Grand Shrine), Matsue, Yamaguchi, and Okayama.
• Highlights: Kanazawa (a “quieter Kyoto”) and Gifu (Shirakawago, Takayama).
• If you have more than 1 week, add Nagoya, Fukui, Mie (Izu Peninsula), and Matsumoto.
• If you are travelling in winter, amazing ski slopes in Nagano/Hakuba area.
• Wakayama (Mount Koya, temple stays, and hiking), Himeji, and Lake Biwa.

When to visit Japan?

Japan welcomes travelers all year round! The changing seasons make travel around Japan very interesting as you can enjoy a variety of sights and experiences in spring, summer, autumn, and winter.

Here’s a summary of what you can enjoy when you visit Japan in different seasons. If you have the flexibility to choose when to visit Japan, you can visit during popular flowering and festival periods.

Japan in Spring (March to May)

• Plum blossom season   marks the start of spring! Most people do not know about the beautiful plum trees bloom and plum festivals that take place in from February to March.
• Cherry blossom season   starts from end March to April. The flowers start blooming from the south with the dark pink cherry blossoms in Okinawa appearing in early February to the flowers blooming in Hokkaido in April
• Popular spots in Tokyo and Kyoto are packed. Head to other regions further away from the big cities like Tohoku, Shikoku, and Kyushu for spectacular sakura viewing spots without the crowds.
• Check out the super useful  Japan-guide.com’s Cherry Blossom Forecast and Reports  .
• The Japanese have very accurate Sakura Navi (桜ナビ) so you can search for the Japanese sites like  this  (using Google Translate) and get accurate and timely updates about the progress of the flowers blooming (like 50% bloom or full bloom (sakura mankaiさくら満開).
• Avoid the  Golden Week  (a period of 4 national holidays in Japan when domestic travel is at the peak) from end of April to the first week of May.
• Try to avoid the  rainy season  (tsuyu 梅雨) starts in Okinawa in early/mid May and lasts for a month till early/mid June.

Japan in Summer (June to August)

• In early summer, most parts of Japan have the  rainy season  from early June to early/mid July. While it may be inconvenient to travel during the rainy season, you can enjoy lush vegetation and the  blooming season of hydrangeas .
• July and August are busy periods for summer celebrations with local festivals and fireworks. The Japanese festivals are out of this world so make sure you check the  festival calendar  and participate in some festivals!
• July is the famous flower viewing season in Hokkaido.
• Mount Fuji  is open for climbing during July and August.
• The hot weather and clear blue skies perfect for beaches and island hopping. Summer destinations like Okinawa are packed.
• Take note that the August to September is the peak season for  typhoons  (sometimes the typhoons can also hit anytime from May to October). Watch out for the weather reports.
• Travel activity is high in August due to summer school holidays.

Japan in Autumn (September to November)

• September is still considered summer in some prefectures in the south as the weather is warm for sea activities and island-hopping in Okinawa, Kyushu, and Shikoku areas.
• Autumn starts in mid/late September in the north of Japan where the leaves start to turn colors in Hokkaido. November is the best period to see autumn colours. Check out the autumn leaf viewing spots  here .

Japan in Winter (December to February)

• December heralds the start of winter and winter/Christmas illuminations decorate most cities. There are many Christmas festivals and markets so do some research about their locations and check them out.
• From mid December, the Japanese start to prepare to celebrate the Japanese New Year (oshogatsuお正月). Join the festivities by watching the first sunrise of the year (hatsuhinode 初日の出) and visiting the first shrine or temple (hatsumode 初詣), on the 1st of January (or on New Year’s Eve).
• Some shops and attractions close for oshogatsu (from end December to early January). Find out more about  visiting Japan during New Year here  .
• Ski season starts from December and January, and February is the best time for winter sports and viewing winter sceneries.
• February is the closest month so fantastical winter festivals are in action.

Check out Japan-guide.com ’s informative guide about when to visit Japan with tips about the weather, recommended activities, and more.

How to get to Ja pan?

Once you have selected the places/prefectures and confirmed on your travel dates, it’s time to book your air tickets to Japan.

Step 1 : Use Skyscanner to have a quick overview of the types of airlines flying to your destinations and the range of air fares.

Step 2: After you have selected your desired flight, book your air tickets directly on the airline website.

Airports in Japan

To Tokyo : Narita Airport (NRT) (handles most of the international flights), Haneda Airport (HND) (handles mostly domestic flights and increasing number of international flights)

To Kyoto/Osaka : Kansai International Airport (KIX)

To Hokkaido T: New Chitose Airport (CTS)

To Kyushu : Fukuoka Airport (FUK)

To Okinawa : Naha Airport (OKA). Check out this guide on how to get to Okinawa .

Here are some general tips based on my experiences traveling to Japan from Singapore and my budget saving strategies. Remember to always book your air tickets in advance (as early as you can to secure good fares)!

Japan Airlines (JAL) and All Nippon Airlines (ANA ): These two national air carriers are great but I find their air fares quite high. I only flew JAL to Japan from Singapore when my air tickets were paid for (thanks to the JET program and travel prizes).

Singapore Airlines (SIA ): It’s always nice to fly SIA but air tickets can be more expensive. One good to way to fly SIA is to redeem flights using KrisFlyer miles. My best flight was redeemed with 48,000 miles for return flight to Narita Airport-Changi Airport. This was thanks to my Citibank PremierMiles card.

The credit cards I recommend for earning miles for flight redemption:

• Citi PremierMiles Credit Card : Use my code ( s1152801010N) to get up to 30,000 Citi Miles (which can be easily converted to KrisFlyer miles).
• Citi Rewards Credit Card: Use my code ( s1152801010N) to get up to 30,000 Citi Thank You Points (which can be easily converted to KrisFlyer miles).
• American Express Singapore Airlines KrisFlyer Credit Card: Use my link and earn 5,000 KrisFlyer miles with minimum spending and 10,000 miles if you are new to AMEX.

Delta Air Lines : I flew once to Narita Airport from Singapore during the Lunar New Year period. Delta offered the cheapest return direct flights and the experience was decent.

Low-cost carriers like Jetstar and Scoot : They offer flights that are value for money and the flight time to Japan from Singapore is not too long for no-frills flights. Jetstar used to have direct flights to Okinawa, Naha Airport (it takes just 5 hours to reach the island paradise) and they may resume the flights soon. Jetstar is running a special “Hello Tokyo Sale” now till 14 October 2022! Enjoy cheap flights from Singapore to Tokyo (via Manila) from $271 SGD!

  Domestic Airlines

There are many airlines running domestic flights all over Japan. Sometimes taking domestic flights to get from one prefecture to another is faster and cheaper than taking train and other modes of transportation.

Japan Airlines (JAL) and All Nippon Airlines (ANA ): They offer many flight routes and options. The air tickets can cost as low as budget airlines if you buy in advance. Based on my experiences, ANA domestic fares seem cheaper than JAL.

 Skyscanner may not show flights by small budget airlines so you can search for flights and fares on their websites. Some common budget airlines include:

• Jetstar Japan
• Skymark Airlines
• Peach Aviation

Make sure to check the luggage allowance and any hidden fees. If you have big luggage, you have to top up the fares for the budget airlines and sometimes it may be more worthwhile to fly with ANA or JAL.

Find more flight options and tips here .

How to get around Japan?

Japan has a fantastic public transportation network that connects big cities to smaller towns. Depending on the places you are visiting in Japan, you may have to take a range of public transportation from trains to buses and even ferries. Here are my insider tips to traveling around Japan efficiently and cheaply!

Rail passes

Tourists to Japan (short term visitors) are entitled to purchase rail passes and they are convenient and offer great savings if you are traveling around Japan.

There are many types of rail passes available. The most popular rail pass is the Japan Rail Pass that offers unlimited travel on almost Japan Rail (JR) trains nationwide. You should get this pass if you are doing heavy travel for 7, 14, or 21 days. A general tip: The 7-day JR Pass (at 29,650 yen) is worth it if you do at least one return train trip between Tokyo and Kyoto/Osaka plus some shorter trips. Spend some time to select the most suitable the rail pass based on your travel destinations and do some calculations to evaluate if you should buy it.

Many people do not know that there are other passes that are cheaper for region-specific travel. There are 6 JR companies (collectively known as the Japan Railways JR Group) that operate train routes in Japan:

• JR Hokkaido

There’s no JR service in Okinawa! I kind of get annoyed when people don’t do simple research and ask me this!

For example, I used the JR East Tohoku Area Pass to explore the Tohoku region and Nikko for my winter trip, Takayama-Hokuriku Tourist Pass to visit Kansai, Kanazawa, Takayama and Shirakawago, and JR Setouchi Area Pass for the Setouchi Triennale and island hopping around the Seto Inland Sea. Check out all the available rail passes here . Remember to check the eligible train lines for the rail pass and take note of any exclusions.

Don’t forget to experience special sightseeing and themed trains in Japan! This is something uniquely Japan that you can only enjoy in the land of trains. Check out the dazzling network of scenic train lines here . My best train travel memories were crossing the Setouchi sea from Okayama to Takamatsu on the Marine Liner and passing through snow-capped landscapes in Yamagata and Hokkaido. I love themed trains and I have fulfilled my childhood fantasies onboard Anpanman trains in Shikoku and the Asahiyama zoo train in Hokkaido.

How to buy rail passes?

You can buy your rail pass in Singapore before you enter Japan. Here are some places/websites you can purchase from:

• Japan Tourism Bureau (JTB)
• Nippon Travel Agency (NTA)
• Changi Recommends
• Japan Rail Pass (official website by the JR Group)

There are many other websites selling the JR passes. Remember to check if they are legitimate and the current exchange rates. I usually check different websites (or even call the vendors directly) and compare the rates. You can enjoy free travel consultation at Japan Rail Café in Singapore . Check out their informative JR Times website with travel itineraries and guides.

Once you have purchased the rail pass from your selected/verified website, you will receive a voucher. Use the voucher to exchange for the rail pass when you arrive in Japan. Klook has an informative FAQ about how to redeem the rail pass . Use this Klook discount code (Use my special Klook promo code WENDY5OFF to enjoy 5% any Klook purchases (no min. spend; capped at USD $10). ⁣

Buses are everywhere in Japan. Local buses provide convenient travel in cities and towns. In Kyoto, the local buses bring you to more places than the train. There are highway buses for long and medium distance travel. Highway buses that travel overnight are cheaper than express trains even though the traveling time is longer. I took a long distance bus from Tokyo to Nagoya and it was quite comfortable. Find out more about the bus routes and bus companies here .

I love road trips in Japan! My favorite trips in Japan were driving around the Okinawa islands, Kyushu, and even Tottori. Car rental can be affordable in Japan if you travel with your friends/family (because of cost sharing) and you can explore more places. Make sure you have your International Driving Permit (for Singaporeans) to rent vehicles and drive in Japan.

Book rental cars with car companies like Orix Rentacar , Toyota Rentacar , Nippon Rentacar , OTS Rentacar , and more. You can also book with websites like Tabirai and Tocoo that provide a wide selection of car brands and types. I usually book my cars directly with the car rental company that offers the lowest rate (with English GPS navigation system and insurance). I find that the rental rates are cheaper when I book through Japanese websites. Learn more about driving in Japan here .

Do you know Japan has over 6000 islands? So it’s not surprising that Japan as an extensive network of ferry routes that connect Japan to 4 main islands–Honshu (main island), Hokkaido, Kyushu (including Okinawa), and Shikoku–and the smaller outer islands.

I love ferry rides as they are relaxing (as long as the ocean is not too choppy). Find out more about the ferry routes and ferry companies here .

Tips for taking ferry rides in Japan

• Book your ferry tickets in advance for popular routes (especially in summer and during special events/festivals).
• There are different types of ferries like regular, high speed, and slower cargo ship. High speed ferries are usually the best choice as they bring you to the island much faster but they cost more. High speed ferry rides tend to be choppy so prepare your sea sickness pills.
• Car ferries are fun! Some ferries allow you to pay more and bring your car across the ocean to the island so you can just conveniently drive your car around the island.
• Overnight ferries help to save time and money. And they can be quite comfortable. I had a memorable long ferry ride from Shodoshima to Kobe!

Japan is a very cyclist-friendly country! The Japanese love their bicycles (自転車 jitensha) and cycling is a popular activity. There are many scenic cycling routes in Japan great for short cycling expeditions. I highly recommend Shimanami Kaido しまなみ海道. This well known bikeway connects Japan’s main island Honshu to Shikoku and runs through 6 islands and 6 bridges in the Seto Inland Sea. This picturesque route is every cyclist’s dream. Read about my Shimanami Kaido adventure here ! Every time when I write or talk about it, I just want to go back to Japan and do the cycling route again!

Tips for cycling in Japan

• Bicycle rental is widely available in Japan. The most common type of bicycles is the simple bicycle called mamachari or mom’s bicycle that usually comes with a useful basket. You can also pay more for efficient bicycles like mountain and road racing bikes at more specialized bicycle rental shops found in places with popular cycling routes.
• Make use of the convenient and inexpensive takuhaibin (宅配便) delivery service to transfer your luggage for multi-day cycling trips.
• Don’t drink and cycle! Just like drink-driving, drink-cycling is illegal. True story: I met a foreigner in Japan who was fined for riding a bicycle while drunk on an island!

If you are adventurous and seeking a different kind of travel experience, you can walk through Japan! Interested to do a meditative walk through Japan and learn more about the country? Check out this classic book “The Roads to Sata: A 2000-Mile Walk through Japan” by Alan Booth where he shared his experiences walking from the northernmost point of Japan, Cape Soya in Hokkaido, to the southernmost point of mainland Japan, Cape Sata in Kagoshima.

Want more information? Check out Japan-guide.com’s comprehensive overview of transportation in Japan !

Where to stay in Japan?

The rule of thumb is to book your accommodation as early as possible. The earlier you book, the more options and cheaper rates you will find. The cost of accommodation is one of the biggest travel expenses so I tend to plan a lot of time looking around for the best deals. For popular travel periods like the cherry blossom and autumn leaves seasons and during major festivals, you should try to book your accommodation at least 6 months in advance.

Here are some of my travel tips to secure convenient and affordable accommodation ranging from hotels to hostels for your next trip to Japan!

I like to choose hotels near major train stations (not more than 1 km away) for my trip especially for winter travel (dragging luggage on snow-covered pavement is not fun). Hotels can be expensive in city centres in Tokyo so I usually stay in small business hotels (room size about 18-20 sqm) to save money (location trumps room size for me) since I will not be in the room most of the time.

There are many hotel websites that you can use to book to hotels. Quoting Rick Steves again, he advises traveler to use general hotel websites to research for options and rates and book directly with hotels. I sometimes try to do that but if the rates offered by hotel websites like Booking.com are better, I will book with the platform.

Here’s a list of websites I usually use:

• Agoda : I use Agoda the most as they usually offer cheaper rates than other booking platforms. You can earn Agoda PointsMax and use them to offset the cost of your next hotel booking. Their customer service is generally responsive and friendly. Check out their discount coupons !
• Booking.com : I use Booking.com too as I find their rates cheaper than other websites and their customer service is generally responsive and friendly.
• Trip.com : Like the other websites, Trip.com offers competitive rates. Their customer service is quite good too. Join their telegram group to receive regular alerts about discount deals.
• Traveloka : Traveloka is gaining popularity. I have used them to book hotels in Singapore and some countries. Use my exclusive promo code wendywritesTVLK and enjoy 5-10% discount for your hotel bookings!⁣ Join their telegram group to receive regular alerts about discount deals.
• Expedia : I use Expedia when I find good rates (usually because of credit card promotions).

Tips to enjoy discounts when booking hotels:

• Use Skyscanner to compare and find the best hotel rates! Skyscanner shows you all the rates from a range of booking platforms like Agoda, Booking.com, Expedia and more!
• Always check if there are credit card promotions for the websites. Many hotel booking websites have regular partnerships with companies/banks (like AMEX, Mastercard, Standard Chartered, POSB/DBS and more) and they offer discounts when you book using the credit cards.
• Use ShopBack (use my link to enjoy $5 when you sign up) when you book the hotels to enjoy cash back! ShopBack is a cash back reward program that allows online shoppers to receive a small percentage of their purchases on the platform. When you click on the Booking.com link on the ShopBack website or app and book your hotels using the link via ShopBack, you will receive a percentage of your booking price. The cash back percentage can be quite generous from 6 to 14%! I have saved quite lot for my hotel bookings thanks to ShopBack!

I used to stay in hostels around Japan when I traveled solo to save money! I have spent nights in female and even mixed dorms and also in capsule hotel and all my experiences were pleasant. Hostels in Japan are generally clean and safe so if you are backpacking or traveling on a budget, staying in hostels is a good choice. My favorite hostel chain is K’s House ! I enjoyed all my K’s House stays especially in these beautiful hostels: K’s House Fuji View and K’s House Habuka Alps.

A visit to Japan is not complete without indulging in a ryokan stay. Staying in Japanese traditional inn is truly a pampering experience where you can immerse in the Japanese traditions and Japanese-style hospitality “omotenashi.” A typical ryokan experience includes a well-furnished room, lavish meals (breakfast and dinner), and facilities like hot springs. Ryokan stays can be expensive but you are paying for outstanding service, food, and outdoor onsen or even private access to exclusive baths. I have been lucky to I have stayed in some ryokans in Japan and I did not pay too much for my experiences.

Where to book ryokans?

You can book ryokans via the usual hotel websites listed above. But I find that the English websites have limited selection of ryokans and they tend to be quite expensive. Here are some recommended sites:

Jalan : I have used Jalan a number of times. I like their selection of ryokans and they provide different packages for the ryokans (like with or without meals, in-room tubs, and etc.). I usually use Google translate to access their Japanese website as I find that there are more and cheaper options.

Rurubu : This Japanese website is similar to Jalan. You can find a wide range of hotels and ryokans in every prefecture in Japan. If you can’t read Japanese, you can try to navigate using Google translate.

Rakuten : Like Jalan, I use their Japanese website to book for cheaper deals.

There are other websites like Japanican , Japanese Guesthouses , and Ryokan.jp . I have never booked with these websites before but I used them for research and then I look for cheaper deals on other websites.

I have used Airbnb a few times in the past, especially when I traveled in big groups and needed bigger rooms. But I don’t think I can save much when I book through Airbnb when I travel alone or with a companion. So I usually book hotels as I don’t have to worry about check in and out times and security.

Creative sleeping spaces

What if all the decent accommodation options are fully booked for your travel destinations? Well, you can be creative and try to find non-conventional sleeping spaces. Or if you really like to save money and don’t like slight inconvenience and discomfort.

Manga Cafes (Manga kissa まんが喫茶) : 24-hour manga cafes is your resting haven if you like to save money or need a short rest. Manga Cafes offer packages where you can enjoy all the comics you can read, drinks, and a public seat or private mini room. I spent a night in a manga cafe in Takamatsu during the Awa Odori Festival because all the affordable hotels were fully booked during this famous festival period and I didn’t want to pay for an expensive hotel for a few hours of sleep. Let’s just say it wasn’t the most comfortable sleeping experience but it was definitely the most interesting.

Karaoke Rooms : One of the favorite pastimes of the Japanese is singing karaoke! In big cities like Tokyo and Osaka, you can find karaoke chains easily. If you like singing and just need a room with AC to rest for a few hours, book a karaoke room!

Some other unforgettable sleeping experiences during my young backpacking days: Sleeping on a bench in a park at Miyajima during the Miyajima Fireworks Festival as my camping attempt failed and sleeping in Kansai airport to save money as my flight was very early.

How to save money?

Currency exchange and credit cards.

The Japanese yen is quite weak now so it’s good for you if you are holding stronger currencies. I have been changing my Singapore dollars to Japanese yen to prepare for my next trip to Japan.

I found the best exchange rates on Wise and YouTrip .

Wise is a convenient platform to transfer money and change currencies. It is free to register for an account and apply for a Wise debit card (just pay 9 USD for a physical card).

How to use the Wise card in Japan? You just have to top up your account with funds transferred from your local bank. Then you can exchange currencies easily (like Singapore dollars to Japanese yen) using the Wise app. You can store in yen our WISE app and use your WISE debit card (physical card or e-card via your phone’s e-wallet like Apple Pay) when you make purchases/payments in Japan. You can also just use your Wise’s auto convert feature so you don’t have to exchange yen in advance and you can pay using your Wise card and the payment made in Japan will be converted automatically to yen with the lowest possible fees. I love using my Wise card to make payment in Japan.

Join Wise using my link and enjoy fee-free money transfer of up to $900 SGD.

I have been using YouTrip too. It works like Wise and you can exchange up to 150 foreign currencies with no fees. Sign up with this my link to earn $5 SGD. Start saving Japanese yen for your next trip to Japan!

Travel insurance

Remember to purchase your travel insurance once you have booked your air tickets! In this Covid-19 environment, you may want to pay abit more to have Covid-19 coverage just in case if your trip is affected by any Covid-19 disruptions. Here are some travel insurance companies that offer travel insurance for Singaporeans.

1. FWD : I have recently purchased FWD travel insurance for my family. I like that I can enhance your coverage with COVID-19 add-on benefit and they have an app that facilitates claims easily. I have no issues making claims so far. Check out the policy coverage and cost here (use my link to get extra 2% discount on top of their existing promotional code TRAVEL25). If you are planning a more complex trip that requires more coverage, read their policy wordings carefully.

2. Income : I have been purchasing Income travel insurance for many years. Recently, I find that FWD offers more comprehensive travel insurance packages recently. But Income is always reliable and you can add their Covid-19 travel extension .

3. MSIG : They offer some comprehensive travel insurance coverage and rates. However, for my recent trip to Turkey, my luggage was damaged during transit and their claim process/response was so troublesome that I gave up trying to make a claim.

There are many other travel insurance options and you can check out websites like Singsaver and Moneysmart to see a summary of travel products and promotions. Sometimes these aggregator/third party websites offer quite attractive perks and discounts if you purchase through them. However, before you make any purchase through these websites, check the official travel insurance company website to cross-check the policy coverage and final cost.

Some credit cards come with complimentary travel insurance if you use them (like AMEX Singapore Airlines KrisFlyer and Citi PremierMiles) to purchase the air tickets. But please note that the coverage offered is very limited. So you are planning a long trip and would like adequate coverage, you should buy a separate travel insurance!

I strongly believe in empowering travelers to know better, travel better! I value privacy and transparency. The article contains affiliate links so I may be compensated to run the website and continue to create content if you make a purchase at no extra cost to you.

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An Easy Travel Guide to Rome, Italy

V isiting the Eternal City for the first time? Rome is one of the most visited cities in Italy and we created an easy travel guide to Rome so that you know the best things to see and do.

In this post, we’re sharing all we’ve learned from our vacations in Rome to help you plan your getaway. We’ll cover the most popular neighborhoods, the best things to see and do, how to get around in Rome, the best time of the year to visit, how to get to central Rome from FCO Airport, and tips for traveling.

Where is Rome

Rome is located in the region of Lazio, near the and is undoubtedly one of the most popular destinations in Italy. It has the highest population of all cities in Italy and sits about 1 hour from the western coast.

And when it comes to tourism, it’s no surprise that visitors from around the globe travel to Rome to see its beauty and Renaissance art, experience Roman cuisine and Italian cooking , shop the fashion capital, discover the piazzas and fountains, explore the historical landmarks, or even practice Italian phrases that they’ve learned.

The various neighborhoods are the most widely visited by tourists because they are where most attractions can be found. Traveling through the city is easy on foot, but you should also consider the Rome sightseeing bus or the Rome golf cart tours .

The Best Time of Year to Visit Rome

Rome can be extremely uncomfortable in the summer months (primarily June through September). In April and May, the spring temperatures are nice, the mornings are cool, and by noon you probably won’t need a jacket.

The Best Things to See and Do (by Neighborhood)

Each neighborhood of Rome has museums, churches, gardens, parks, and iconic spots to visit. This list gives a brief description of each district, and helps you understand what to see in each neighborhood. It will come in handy for deciding where to stay in Rome while planning your trip.

You may need to take public transportation to reach a specific neighborhood depending on where you stay. However, once you arrive, the area is completely walkable and getting from one point of interest to another is easy.

Modern Center

This neighborhood is located around Via Veneto and the Spanish Steps, the Modern Center neighborhood combines classic and contemporary influences. It has a mix of upscale boutiques, trendy cafes, and luxurious hotels, making it a hub for shopping, dining, and experiencing the modern side of Rome.

Palazzo del Quirinale

Complesso delle Quattro Fontane

Trevi Fountain

Galleria Nazionale d’Arte Antica a Pallazo

Santa Maria degli Angeli e dei Martiri

Castro Pretorio

Chiesa di Santa Maria della Vittoria

Museo e Cripto dei Frati Cappuccini

The heart of Rome’s historic center, the Old Rome neighborhood captivates with its cobblestone streets, charming piazzas, and awe-inspiring landmarks like the Pantheon and Piazza Navona.

Scalinta di Trinita dei Monti (Spanish Steps)

Museo dell’Ara Pacis

Campo de’ Fiori

Palazza Farnese

Piazza Navona

Museo di Roma Palazzo Braschi

Chiesa di San Luigi dei Francesi

Chiesa di Sant’Agnese in Agone

By far this is the most popular neighborhood in Rome for travelers. Trastevere is a bohemian neighborhood located on the west bank of the Tiber River. It is known for it narrow, winding streets, nightlife, and charming piazzas. Trastevere has a lively atmosphere with trendy bars, and traditional trattorias.

Villa Farnesina

Galleria Corsini

Basilica di Santa Maria

Orto Botanico

Home to the iconic Colosseum, the Colosseum neighborhood in Rome immerses visitors in ancient history as they explore the grandeur of the Roman Empire, marvel at ancient ruins, and soak in the architectural splendor of this UNESCO World Heritage site.

Roman Forum

Palatine Hill

Bocca della Verita

Circo Massimo

Piazza Venezia

Altare della Patria

Aventino – Tastaccio

Testaccio is a historic working-class neighborhood that has transformed into a culinary hotspot. It offers a vibrant food scene with traditional trattorias, gourmet restaurants, and a bustling food market.

Basilicia di San Giovanni

Terme di Caracalla

Knights of Malta Keyhole

Esquilino – San Giovanni

Located near Termini Station, the Esquilino neighborhood is a melting pot of cultures and flavors. Known for its diverse immigrant communities, Esquilino is a mix of ethnic restaurants, colorful markets, and architectural gems like the Basilica di Santa Maria Maggiore.

Basilica Papale di Santa Maria Maggiore

Palazzo Massimo alle Terme

Museo Nazionale Romano

Basilica di San Pietro in Vincole

Nomentano combines residential tranquility with commercial areas. This neighborhood is characterized by its leafy parks, elegant villas, and the iconic University La Sapienza. There is a mix of students, locals, and dining. Nomentano has a relaxed and intellectual atmosphere.

Sapienza University

North Center

The North Center neighborhood of Rome, encompassing areas like Villa Borghese and Parioli, presents a more tranquil and residential atmosphere. With its leafy parks, elegant villas, and cultural institutions like the Galleria Borghese, this area provides a peaceful retreat from the city center.

• Museo e Galleria Borghese
• Villa Borghese
• La Galleria Nazionale
• Museo Nazionale Etrusce di Villa Guilia

Vatican City

Vatican City is the smallest independent state in the world and the spiritual center of Catholicism. Home to St. Peter’s Basilica, the Vatican Museums, and the Sistine Chapel, this iconic neighborhood offers a rich blend of religious significance, magnificent art, and awe-inspiring architecture.

St. Peter’s Basilica

Vatican Gardens

Vatican Museums

Castel Sant’Angelo

Southern Rome

The southern part of Rome is less touristy and has an authentic atmosphere that portrays a taste of local Roman life. From food markets and traditional trattorias to vibrant street art and a strong sense of community, Southern Rome provides a glimpse into the city’s everyday charm.

Via Appia Antica

Catacombe di San Sebastiano

Catacombe di San Callisto

Museo Capitoline Centrale Montemartini

How to Get Around Rome

Getting around the cobbled-stoned streets of Rome is not hard. I’ve walked, biked, and bused throughout Rome and loved it! All are great ways to get around and the method you choose depends on how much time you have and your personal preference.

I recommend the  Big Bus Tour  or a Golf Cart Tour in Rome if you are short on time or if you booked your travel in the dead heat of summer (which can be intensely hot).

With these tours, you’ll see all the top Rome attractions with audio commentary in your language of choice. If you choose an open top tour bus, the added benefit is free wi-fi and for 3 extra euros, you can use your ticket for two days (it is worth it).

When it comes to seeing Rome, walking can not be avoided especially when getting to an attraction that require climbing hilly pathways or navigating ancient streets. In my opinion, being on foot is one of the best ways to travel in Rome.

Exploring the narrow streets can lead you to the most marvelous pasta, the creamiest gelato, or the most perfect pasta! I highly recommend visiting the Trastevere neighborhood for  Italian street food . 

Public Transportation

This is the best option for getting to a part of town that is more than 20 minutes on foot, especially if visiting a museum or park. Save your energy and use public transportation for less than 2 euros. You can purchase them at the tobacconist store.

You will need to validate your ticket upon boarding the bus (it’s an honor system). Getting caught with an un-validated ticket can result in a fine. You should also use a really good map of Rome. 

Bike or Vespa

Peddling around the city on your own time feels so liberating. Bike rental is very affordable and is an enjoyable way to experience the outdoors, get some exercise to make up for all the  Italian breakfasts  that you eat, and explore Rome.

You can find rentals for as little as 13 euros for 24 hours, complete with lock, for a standard bike. The price for e-bikes is higher.

Getting around on a two-passenger scooter is loads of fun!  Rent a Vespa to skirt traffic or explore outside the city. They can be rented by the hour or day. This will make your trip to Rome memorable as you travel in true Italian style!

How to Get to Central Rome from FCO Airport

There are several options to get from Leonardo da Vinci International Airport to the center of the city. I found the train to be the quickest and most affordable especially if you’ve had a long day of travel and want to get to Termini station.  

The most economical way to get from the airport to the city center is via a shuttle bus service from the airport. You can travel conveniently between Rome’s city center and the airport and take pleasure in a stress-free arrival or departure from the city.

The ride takes about 50 minutes and departures run from the airport every 30 to 40 minutes so you have time to collect your luggage. Shuttles stop in Terminal 3’s arrivals section. Look for the respective service at the arrival platform.

Terravision offers a shuttle service for less than 8 euros it’s quite popular. The buses are air-conditioned and there is no cost to bring your luggage aboard. It goes directly to Termini station with no extra stops. 

Another option is the public transportation system, which costs about 6 euros. The bus stops multiple times in the city center, including one close to the Vatican and one at Termini Station, throughout the 45- to 1-hour one-way trip.

Buses halt in Terminal 3’s arrivals section, at number 14. You can purchase tickets at the airport desk or online. 

A taxi is quite expensive. It will set you back almost 50 euros and the ride takes just as long as a shuttle service (about 50 minutes). You can find the taxis at the arrival level of Terminal 1 and Terminal 3.

The Leonardo Express train is less than 20 euros and runs every 15 minutes during peak periods. It is operated by Trenitalia and the ride takes about 30 to 40 minutes.

If you wait to collect your luggage, and then make your way to the window or kiosk to purchase your ticket, note that many others will be doing the same. Hate long lines? You can purchase tickets in advance and be ready for validation after boarding the train.

I can’t recommend a car rental unless you plan a day trip and need a set of wheels. Rome is completely walkable. Not to mention, even Italians know that finding a parking space can be a hassle.

Tips for Visiting Rome

I adore visiting Italy. And no trip would be complete without seeing some of the most iconic and historic spots in the Eternal City.

Don’t make the mistake (that I made on my first trip) and skip these incredible spots! Fortunately, I was able to see them on return visits!

Whether you are visiting the Vatican for the first time or returning because you tossed a coin into the Trevi fountain, these Rome travel tips will come in handy to make your stay enjoyable.

• Be prepared! Read these tips on the essentials for an international flight .
• Think comfort when flying coach , it will help you stay calm and confident.
• Beware of scammers, pickpockets, and panhandlers. It’s a thing in Europe and it can happen when you least expect it. 

So, what are you waiting for? Book that flight to Rome and thank me later.