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9 Best Virtual Mailbox Services For Digital Nomads

What Is a Virtual Mailbox?

How does a virtual mailbox work.

• Send the mail to your current address.
• Open the envelope, scan it, and send it to you via email. 
• Dispose of the letter to recycle or shred it. 

Are Virtual Mailboxes Safe?

• Virtual mailboxes have physical security mechanisms such as guarded rooms.
• They have specialized security workers who have passed background checks. 
• Digital security measures are also implemented to secure your email and its contents on the internet.

Virtual Mailboxes and Digital Nomads

Virtual mailbox advantages for digital nomads.

• A fixed street address: As a digital nomad, you don’t have to alter your permanent address over and over again. You get everything in your virtual mailbox, and that is your permanent address!
• Mail and package management made simple : You will be able to see, read, store, and trash mails online at any time and from any location. You can also route mail and shipments to any location on the planet.
• Services for check deposit : For dUsually, digital nomads pick a digital bank for, receiving income and payments from several countries is no problem. Now, yYou won’t need to go to the bank since your virtual mailbox service will handle everything.
• Mail security: A virtual mailbox service encrypts all of the mail and data it handles, and only the receiver has access to it. Packages are handled with care and housed in facilities that meet the highest security requirements.

9 Best Virtual Mailboxes For Digital Nomads

Us global mail.

• Mail storage
• Check deposits
• Reduced shipping rates
• Mail forwarding
• Physical mail storage
• Access to their simple mailbox app
• FREE letter storage for 180 days.
• FREE package storage for 30 days.

Virtual Post Mail

• Receiving courier papers and parcels
• Package forwarding
• Incoming mail email notifications
• Mail shredding
• Digital storage
• Unlimited digital mail archiving
• Free physical mail storage for 60 days
• No setup and cancellation fees.

Anytime Mailbox

• Mail scanning
• Mail forwarding.
• An app for receiving digital images of your mail

PostScanMail

• Incoming mail notifications
• Local mail and package pickups
• Package consolidation and shipping
• A mobile app for Android and iOS
• Free physical mail and package storage for up to 30 days
• Additional users can be added to the same virtual mailbox account so you won’t end up paying for multiple subscriptions.

PO Box Zone

• Their free app allows you to request for scans and get notifications
• Mails for up to 6 names are allowed
• They don’t open your mails till you ask them to
• Mails are stored for up to 6 months
• You can decide to forward or discard the mails

Earth Class Mail

• Over 90 addresses are available
• 30 days of free storage for mail and 10 days for packages
• Once you’ve downloaded your mail, you have the option to have it delivered to a third party, recycled, trashed or destroyed via their website.
• Earth Class Mail can be integrated with QuickBooks Online, Xero, Box, Google Drive and Bill.com
• Automatic check deposit services
• Mail management

Northwest Registered Agent

• Same-day digital scanning and physical mail forwarding
• It serves as your registered mail agent that scans your legal documents for $125 with real-time notifications
• You can upgrade to a virtual office for an additional $49 per month

BusinessAnywhere

• A virtual mailbox for both you and your business
• You can register your company in any of the 50 US states
• Starting plans provide you up to 2 mail recipients, unlimited packages and mail along with unlimited scans
• Easy access to your dashboard from any device
• Register your company (LLC, S-corporation, C-corporation or non-profit)
• Get any of your documents notarized remotely by accredited notaries
• Registered agent services to keep your business compliant and your details private
• Virtual mailboxes

• You can check and handle all of your mail on their online portal
• Your mail can be scanned immediately at your request
• You can send your mail to another address
• You can request for discarding or recycling your mail

Make Your Life Easy With Virtual Mailboxes

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Virtual Mailbox Review: Mail Solution for Travelers

Do you travel a lot and miss mail? Maybe you’ve had bills go to collections or miss important paperwork. Let me introduce you to a virtual mailbox. A virtual mailbox is a physical location where you can send you mail, and it gets scanned and uploaded for you to read online. You never have to miss another piece of mail again.

In the beginning of my career as a traveling speech-pathologist , I was frustrated with missing mail. Using the mail forwarding system from USPS was a nightmare. The forward would come into effect late and I’d miss my mail. I can’t even count the number of times my mail went missing. I even had a bill sent to a collections agency, since I never received it and was unaware that I had to pay it. Discovering virtual mailboxes was a game changed for me and made my travel career so much easier. I still use one today.

What is a virtual mailbox?

A virtual mailbox is a physical address where your mail can be sent and stored like a real mailbox. Although, you never physically go there and collect it. It gets sent to a commercial mail receiving agency, which values your privacy and collects and stores your mail.

When the virtual mailbox receives your mail, they will send an email to alert you. The virtual mailbox scans the front of the envelope or package that you received and uploads the scan into your account.

A virtual mailbox center can:

• Scan the envelope your mail comes in and scan the inside contents
• Have them forward the mail physically to you (plus the cost of shipping)
• Shred the mail altogether
• Or scan a letter and then decide to shred or mail it

Where Can I Get A Virtual Mailbox?

There are many companies that offer virtual mailboxes at different prices. Many companies have more business-based plans. I have found that Traveling Mailbox,  Earth Class Mail , and Mailbox Forwarding all offer competitive prices and excellent service for individual plans. They cater to the nomadic, traveling souls out there!

Virtual Mailboxes Providers:

• Traveling Mailbox
• Earth Class Mail
• Mailbox Forwarding

Virtual Mailbox Prices

• Traveling Mailbox plans range from $15-$55/month.
• Earth Class Mail delivers plan from $19/month to $79/month.
• Mailbox Forwarding basic plans start at around $14.955/month and go to $49.95/month for premium plans.

Plans each include a certain number of letters that you can receive per month (at that price) and a specific number of page scans. Premium addresses (an address from a prestigious street or city) and forwarding mail is always an additional cost.

Isn’t It Illegal To Open Somebody Else’s Mail? How Does This Work?

It is TOTALLY LEGAL for these services to open your mail, as long as you fill out and notarize a USPS form 1583. This form gives consent for a commercial mail receiving agency to open and scan your mail. You can download and complete the form once you sign up for an account.

My Pro Tip: Reduce Your Paper Mail

I have been using a virtual mailbox since 2015 and it has been a LIFESAVER! However, I still recommend travelers to reduce your paper mail.

To reduce the amount of paper you receive, you can sign up for as many e-payments and e-statements as possible. Go to your banks, loans, utilities websites, and choose email communication and paperless statements. If you are still getting mail (catalogs, etc) call the companies and request to be taken off their mailing list.

Reducing your paper mail will reduce the amount of mail sent to your virtual mailbox, thus lowering your plan fee. And bonus: it’s also a healthy move for the environment.

Does all of my mail HAVE to go to the Virtual Mailbox?

No! A virtual mailbox is just like a real mailbox, you can decide what gets send there and what does not. If you want to put a forward on your home address or a temporary address and have everything sent to your virtual address, you could. If you are signing up for a utility in a new place and don’t want to miss any final bills when you move out (like I did), then you can put the utility mailing address as your virtual mailbox. You can pick and choose the pieces of mail that get sent there.

If you are considering traveling full time in the future, definitely consider getting a virtual mailbox. I wish I had known about virtual mailboxes sooner in my career – having one could have saved me a lot of headaches!

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• Dating & Relationships While Traveling
• Travel Therapy Housing: How to Find Short-Term Housing

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Comprehensive Traveling Mailbox Review for 2024

Virtual Mailbox Reviews / January 3, 2024 by Jared Stoneking

For more than 10 years I have used Traveling Mailbox as my primary business address. I researched a lot of different services before landing on this one, and hopefully my experience can provide a Traveling Mailbox review that actually informs your decision on which virtual address service to use.

In this comprehensive Traveling Mailbox review, we will delve into the world of virtual mailboxes, explore the features and services offered, compare it to its competitors, and address any security and privacy concerns you might have.

By the end of this journey, you’ll have a clear understanding of whether Traveling Mailbox is the right choice for you.

Short Summary

After considering this review, check out the Traveling Mailbox website to try it for yourself.

Exploring the World of Virtual Mailboxes

The concept of virtual mailboxes has been gaining popularity in recent years as more people move to remote work and seek the convenience of managing their physical mail online. Freelancers, travelers, and expats have found these services particularly useful in maintaining a permanent address and keeping business mail separate from their home address.

But what exactly is a virtual mailbox, and why should you consider using one? Let’s dive deeper into this innovative solution.

What is a Virtual Mailbox?

A virtual mailbox is a digital service that provides you with a physical address for receiving mail and packages (learn more about how a virtual mailbox works ).

This means that instead of having your mail delivered to your home or work address, it is sent to your virtual mailbox address, where it is then managed digitally. Traveling Mailbox, like any US-based mailbox service, requires users to fill out and notarize a USPS Form 1583 , which authorizes them to legally open your mail on your behalf.

The main advantage of using a virtual mailbox is the convenience it offers. Once your mail arrives at the virtual mailbox facility, it is scanned and uploaded to your online account, where you can view it anytime, anywhere. This eliminates the need to physically collect your mail from a post office or mailbox, making it an ideal solution for those who travel frequently or live abroad.

Why Use a Virtual Mailbox?

There are several reasons why virtual mailboxes have become a popular choice among individuals and businesses alike.

• Consistency: Firstly, they provide a consistent physical address, regardless of how often you move or travel. This can be particularly useful for freelancers and small business owners who want to maintain a professional image by keeping their business mail separate from their personal mail.
• Efficiency: Additionally, virtual mailboxes offer various benefits in terms of security, privacy, and cost savings. With features such as same-day processing, check deposit services, and global access to your mail, virtual mailboxes make managing your mail more efficient and secure.
• Digital Organization: Furthermore, virtual mailboxes allow you to organize the mail you receive, discard unwanted mail and maintain digital records of all mail received, helping you save on storage and disposal costs.

My guess is that you don’t need too much convincing that a virtual address is worth getting. But why use Traveling Mailbox in particular?

Traveling Mailbox: Features and Services

Now that we’ve established a basic understanding of virtual mailboxes and their benefits, it’s time to take a closer look at Traveling Mailbox and the features and services it offers.

Since its founding in 2011, Traveling Mailbox has gained a reputation for providing a reliable and secure virtual mailbox service for tens of thousands of users across the world (including me here in Thailand).

Let’s explore the various aspects of their offering, from digital mail management to additional services.

Digital Mail Management

One of the core features of Traveling Mailbox is its digital mail management system. When your mail arrives at the virtual mailbox facility, it is scanned and uploaded to your online account, allowing you to view and manage your mail easily.

You have the option to manually open and scan each piece of mail or configure your account to automatically scan all mail. I recommend the latter unless you happen to get a lot of random pieces of mail that would eat up your monthly allotment of scans.

You can also sort and categorize your scanned mail into folders, making it easier to keep track of important documents and correspondence. For example, I have a folder for all tax-related documents, one for deposited checks and one for insurance documents.

In addition to mail scanning, Traveling Mailbox offers other useful virtual mail features such as email notifications, unlimited cloud storage, and integration with popular cloud storage services like Google Drive, Box, Dropbox, Evernote or OneDrive. This ensures that you can access your mail anytime, anywhere, and have a reliable backup of your important documents.

Forwarding and Package Handling

Traveling Mailbox also offers forwarding and package handling services to anywhere in the world. If you need your mail or packages forwarded to a different address, you can easily create a shipment profile and select the items to be forwarded directly from your online dashboard.

This includes international forwarding, which is particularly useful for those living or traveling abroad.

Moreover, Traveling Mailbox provides package consolidation services, allowing you to save on shipping costs by consolidating multiple items into a single package.

Additional Services

Beyond mail management and forwarding, Traveling Mailbox offers a range of additional services to cater to the diverse needs of its users. For example:

• Check Deposit Service: You can deposit checks securely without having to visit a bank. There is a handling fee and shipping fee, so this is only worthwhile for larger checks. I’ve found that it is possible to do mobile deposits using scans of checks, just FYI.
• Fax Services: You can not only receive a fax to your Traveling Mailbox account, you also have the option to send one.
• Mail Sending: Traveling Mailbox’s letter services allow you to upload a PDF, which they will then print and mail to your desired destination.

These extra features make Traveling Mailbox a comprehensive solution for managing your mail and related tasks, either as a business address or even for an extra personal address.

User Experience: Traveling Mailbox App and Interface

An essential aspect of any virtual mailbox service is the user experience, and Traveling Mailbox is no exception. It offers a user-friendly app and website that is intuitive to use and feels similar to any regular email inbox.

Let’s take a closer look at the app and website interface, as well as the compatibility and integrations offered by the platform.

Navigating the App and Website

Traveling Mailbox’s app and website are designed to be user-friendly and straightforward. The main interface, when accessed via a computer, features a simple login screen and a feed of the latest news and updates from the service. Once logged in, you can easily access and manage your account, view your mail, and make requests for scans or forwarding.

The mobile app is equally easy to navigate, offering similar features to the website, such as managing your digital mailbox, making scan requests, and using check deposit services.

Whether you prefer to manage your mail on a computer or a mobile device, Traveling Mailbox’s app and website provide a smooth and intuitive experience.

Integrations and Compatibility

In addition to its user-friendly interface, Traveling Mailbox offers compatibility with various platforms and integrations to make mail management even more convenient. For example, you can sync your account with popular cloud storage services like Google Drive and Dropbox, ensuring easy access to your scanned mail and digital copies of important documents.

This integration not only simplifies the process of managing your mail, but also provides an additional layer of security by storing your documents in a secure and reliable cloud storage platform.

Address Options and Locations

Having a wide range of address options and locations is essential for any virtual mailbox service, as it allows users to choose an address that best suits their needs. Traveling Mailbox offers a variety of address options, including standard and premium addresses, with locations spanning across the United States.

Note: Traveling Mailbox does not offer international addresses at this time.

Let’s explore the differences between standard and premium addresses, as well as the geographic coverage offered by Traveling Mailbox.

Standard vs Premium Addresses

Traveling Mailbox provides both standard and premium addresses to its users. The way they describe this is a bit confusing, so let me simply it by saying this:

Traveling Mailbox has one (1) primary hub in Sanford, North Carolina (the “Standard address”) and over 50 other addresses (“Premium address”).

You pay extra for these premium addresses, which in most cases just end up forwarding the mail to the Sanford hub to be opened and scanned. This means that while using a premium address costs more, it may require more time for the mail to be processed since it has an additional journey to the primary hub.

If you absolutely need an address in a certain state – say you need a business registered address in Texas – then it makes sense to purchase a premium virtual address in Texas . For all other purposes, it’s best to just choose the Sanford address.

Geographic Coverage

Traveling Mailbox offers real physical street addresses throughout the United States, covering all major cities and towns. Again, these are the “premium addresses”, but this still means that no matter where you are located in the country, you can have access to a virtual mailbox address that suits your needs.

While Traveling Mailbox doesn’t currently provide international address options, its extensive coverage within the US ensures that users have a wide range of options to choose from.

Pricing and Plan Options

Understanding the pricing and plan options available is crucial when evaluating any virtual mailbox service. Traveling Mailbox offers three different plans – Basic, Extended, and Small Business – each catering to the varying needs and budgets of its users.

In this section, we will compare these plans and discuss any additional fees and services that you may encounter when using Traveling Mailbox.

Comparing Plans

Traveling Mailbox offers three main plans to choose from: Basic, Extended, and Small Business. (there are also larger enterprise options available)

See full pricing options

Each plan comes with a different level of scanning and forwarding services, as you can see above. This allows you to select the one that best fits your needs and budget.

The Basic Plan includes a designated number of mail scans, page scans, and recipients, while the Extended and Small Business plans offer additional features such as check deposits, fax services, and extra mail recipients.

To help you decide which plan is right for you, it’s essential to consider your specific requirements, things such as:

• Volume of mail you receive;
• Number of recipients you need (personal name, business names, etc.);
• Additional services like check deposits or fax services;

Comparing the features of each plan can help you make an informed decision based on your needs and budget.

Additional Fees and Services

While Traveling Mailbox’s plans are competitively priced, certain services may require additional fees. For example, upgrading to a Premium Address incurs an additional monthly charge of $4.95 up to $9.95.

It’s worth noting that Traveling Mailbox offers a full refund for customers who are not satisfied with their service, ensuring you can try their virtual mailbox solution risk-free.

Additionally, some services, such as automatic sending of scanned mail to integrations and mailing letters from anywhere, are offered free of charge, adding value to your subscription.

Traveling Mailbox vs Competitors

As with any service, it’s essential to compare Traveling Mailbox with its competitors to ensure you’re selecting the best virtual mailbox solution for your needs.

In this section, we will compare Traveling Mailbox’s features and services, as well as pricing, with other popular virtual mailbox providers such as iPostal1, PostScan Mail, and Anytime Mailbox.

Comparing Features and Services

When comparing Traveling Mailbox to its competitors, it’s important to consider the features and services each provider offers. For instance, iPostal1 is a strong competitor that provides more comprehensive virtual mailbox services, more locations, and a wider market share coverage than Traveling Mailbox (see our review of iPostal1 )

On the other hand, when comparing Traveling Mailbox vs Postscan Mail , the latter has multiple “headquarter” locations across the country, offering the option of in-person mail retrieval, which Traveling Mailbox does not.

Ultimately, the choice of virtual mailbox provider depends on your specific needs and priorities, and it’s crucial to carefully compare the features and services of each provider before making a decision.

Price Comparison

Price is another essential factor to consider when comparing virtual mailbox providers. Traveling Mailbox’s plans start at $15 per month, which looks higher than the competitors but offers not just more mail pieces but also significantly more page scans (which is an extra fee that adds up fast).

In general, Traveling Mailbox offers competitive pricing and provides various features and services that make it an attractive option for those looking for a reliable and cost-effective virtual mailbox solution.

Security and Privacy Concerns

Security and privacy are critical aspects to consider when selecting a virtual mailbox service. After all, you’re entrusting the provider with your sensitive mail and personal information.

In this section, we will explore the security and privacy measures implemented by Traveling Mailbox, including data protection and physical security, to give you peace of mind that your mail is in good hands.

Data Protection

Traveling Mailbox claims to take data protection seriously, employing industry-standard encryption protocols to safeguard user data. Additionally, video surveillance is used to protect their physical mail centers and ensure the security of user data.

Traveling Mailbox also limits staff access to user data, ensuring that all employees are screened and trained in data security protocols. This comprehensive approach to data protection ensures that your sensitive mail and personal information are well-protected.

Physical Security

In addition to data protection, Traveling Mailbox places a strong emphasis on physical security – at least at their primary Sanford address hub (the only one they control). The Sanford facility is equipped with 24/7 surveillance to prevent unauthorized access.

Traveling Mailbox also adheres to standards based on HIPAA guidelines and recommendations for data collection, storage, and processing practices. This commitment to both data protection and physical security ensures that Traveling Mailbox is a secure and trustworthy choice for managing your mail.

Customer Support and Service

Customer support and service play a vital role in the overall experience of using a virtual mailbox service. A responsive and knowledgeable customer support team can make all the difference when it comes to addressing any issues or concerns you may have.

Let’s examine Traveling Mailbox’s customer support and service, including their responsiveness, availability, and user reviews and testimonials.

Responsiveness and Availability

Traveling Mailbox’s customer support team is highly responsive and has always been quick to respond to my requests. They typically respond within 24 hours, ensuring that your questions and concerns are addressed promptly.

The availability of Traveling Mailbox customer support 24/7 means that you can make requests no matter what time zone you live in.

To sum up this Traveling Mailbox review, I’ve been very pleased with my experience using their service over the past number of years.

They have a user-friendly app and website, extensive address options and locations, competitive pricing, and a strong focus on security and privacy. I have no problem recommending Traveling Mailbox as a reliable choice for managing your mail.

While it’s essential to compare Traveling Mailbox with its competitors and consider your specific requirements, our comprehensive review should provide you with a solid foundation for making an informed decision about whether Traveling Mailbox is the right choice for you.

Frequently Asked Questions

Yes. I’ve used Traveling Mailbox for more than 8 years and it has proven to be a reliable, secure option as a virtual mailbox. It offers numerous features and benefits, including a mobile app, various address options and high-level security for all your mail.

Traveling Mailbox simplifies the process of receiving mail while traveling or living abroad by digitizing your mail and giving you control on how it is forwarded or discarded. In essence, Traveling Mailbox lets you access your postal mail anywhere in the world with a few simple clicks.

Jared has been living the “digital nomad” lifestyle for more than 5 years, hopping around different countries throughout Asia. He uses a virtual address for all mail while he travels that he uses for his freelance work as well as his personal address while he’s away from his home country.

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Traveling Mailbox Review 2024 | Pros & Cons of a Virtual Address

January 29, 2024 By Josh Summers

The reason I’m even writing this Traveling Mailbox review is that I remember being in your shoes about five years ago. I was reading through article after article, feverishly doing research on every virtual mailbox service I could find. Information was sparse, but I eventually made a decision. I’ve been a Traveling Mailbox customer for ten years now and I’d like to share with you why.

There are a number of different reasons that you might want a virtual mailbox like Traveling Mailbox. Maybe you live the RV life. Maybe you want to keep your home address private. Perhaps you’re an overseas expat or a digital nomad doing business in another country.

Or, as in my case, many of the above.

In my research, I found that there were a number of virtual mailbox features that you need to consider before you make a decision.

• Do You Need a Specific Address? Some virtual mailbox services only offer one address, others offer multiple addresses in many states.
• Do You Get a Lot of Mail? Some services make you pay per scan. Others give you a set number of mail pieces each month.
• Do You Need Other Features? Some virtual mailbox companies offer a fax service, check deposit service and even the option to send a letter on your behalf.

In this Traveling Mailbox review, I’m going to assume you already know already know how a virtual mailbox works . So we’re going to focus our time on the various features they offer and how that has been either a pro or con for me.

There are plenty of excellent virtual mailbox services out there, but for the sake of this review, I’m going to focus exclusively on helping you understand Traveling Mailbox.

Note: The links in this article are affiliate links, which means that at no extra cost to you, I will be compensated if you decide to use Traveling Mailbox.

Features & Benefits | Traveling Mailbox Review

To be clear, Traveling Mailbox is a virtual mailbox, not a virtual office or a P.O Box.

There’s a big difference, believe it or not.

If you need an assistant to answer the phone or a room to hold meetings, you’re looking for a virtual office (i.e. Regus or WeWork).

On the other hand, if you need a single physical address where you can receive mail no matter where you are in the world, you’re looking for a virtual mailbox.

You can think of Traveling Mailbox and other such services as a way to digitize your physical mail and to keep your true address private.

For me, as I travel around the world, it gives me a single address where I can have mail, new credit cards, packages or anything else mailed either to me or to my business. And if you’re curious about security, you can learn more about whether virtual mailboxes are safe here .

At its core, here’s what Traveling Mailbox offers you:

• A Physical Mail Address: In my case, I chose a Dallas address that has a “suite number”, which is my personal mailbox number. It looks professional and nobody has ever asked about it being “virtual”.

• Online & Mobile Access: Any incoming mail is automatically scanned and you are alerted via email or notification. You have the option to view and organize the mail on either your online mailbox or the handy mobile app. I prefer the app.

• Simple Action & Organization: Just like with email, you can create a folder filing system for your mail to keep it organized. You can also tag the mail with custom tags as a secondary form of mail management.
• Online Storage Integrations: Traveling Mailbox can upload your scans directly to your Google Drive, Evernote or Dropbox account (even if Dropbox happens to be blocked for me in China ).
• Virtual Office Features: Although Traveling Mailbox isn’t a virtual office, they do offer some interesting features including the ability to send/receive faxes, mail a letter, mail a check and even deposit checks.

Traveling Mailbox operates on a tiered package plan, broken out by a specified number of mail scans (the front envelope), page scans (pages within an opened piece of mail) and recipients (people to whom mail can be sent at that address).

Additional scans can be purchased for both mail ($0.25/each) and pages ($0.50/each).

I don’t get tons of mail, so I personally use the Basic Plan – and I’ve never had to pay for extra scans only had to pay for extra scans once.

What I Enjoy About Traveling Mailbox

Traveling Mailbox has been in business since 2011 and I’ve been a customer since 2014.

I’ve watched as the company has improved and evolved over time and that’s given me good insight to write what I truly enjoy about the service in this Traveling Mailbox review.

First things first: I love the fact that Traveling Mailbox offers a nice mobile app .

This isn’t common among other virtual mailbox services and it boggles my mind! If it’s a digital mailbox, I need to be able to access it on my most important digital device…

…my phone and tablet!

Instead of emails, I opt to have the mobile app notify me each time I get a new piece of mail (it’s available on both iOS and Android). I can do pretty much anything from within the app: request to open and scan mail, forward mail, file it away, etc.

Essentially, I have an app for my email (Gmail) and an app for my physical mail (Traveling Mailbox).

There are a lot of features I don’t make use of, honestly. I don’t forward mail very often and I don’t receive many checks that need to be deposited. This review of Traveling Mailbox is based on my pretty basic use of the service.

Because I live in Asia, I want to receive and interact with physical mail from anywhere in the world. Also, for the sake of my business, I need a physical address that I can check.

What I Don’t Enjoy About Traveling Mailbox

Of course, not every service is perfect, and there is one thing I wish I could change about my Traveling Mailbox service.

You see, I chose a Dallas address for my virtual mailbox because that is where my company is located. It made sense and it worked well for what I needed.

The problem is that, like every virtual mailbox service, Traveling Mailbox does not have a sorting facility at every location where they offer an address .

In this case, their facility is in North Carolina, which means that anytime mail is sent to my Dallas address, it first arrives at the facility in Dallas where it is then forwarded to North Carolina to be scanned and sent to me.

This extra step means an extra couple days before I know that mail has even arrived. Usually this doesn’t matter much, but there have been cases where I know a piece of mail is supposed to arrive and I wait for an entire week before I get a notification.

To be fair, this is true of all virtual mailbox services, not just Traveling Mailbox.

The moral of this story is this: know where the sorting facility is . If you choose a different address, understand that there will be slight delays with your mail.

Traveling Mailbox vs The Competition

In the course of my research into the best virtual mailbox service , I also looked at plenty of other mailbox services: iPostal, Mailbox Forwarding, US Global Mail, Earth Class Mail, etc.

Other than price, there are a number of factors that make each of these services different. Check out this table or scroll further down for a deeper explanation.

• Available Addresses: Some services (such as US Global Mail) only offer one address you can choose from. Others, like iPostal1, offer hundreds. Traveling Mailbox is somewhere in between. If you want an address in a specific state or city in the United States, Traveling Mailbox offers a respectable list of addresses to choose from. (although there’s a catch…see below)

• How They Scan Mail: Some services have you pay per scan while others offer packages. If you get very little mail (i.e. 1-2 pieces per month), Traveling Mailbox might not be the best option. Virtual mailbox services seem to differ wildly on pricing, so find what works best for you.
• Mobile Apps: As I’ve already said, I love using the mobile app for Traveling Mailbox. At the time of this publication, only 1Postal offers a competing app.
• Mail Security: It’s not something you might think about at first, but there’s a security risk in allowing somebody else to handle and open your mail. Does the company monitor their sorting facility? Do they encrypt your scans? Shred your mail? Or better yet, do you have the option for 2-factor authentication for your account?

The majority of virtual mailbox companies offer most of these features, but in my research for this review of Traveling Mailbox, they’re the only one that ticked all the boxes.

Final Thoughts | Review of Traveling Mailbox

As a long time customer, it’s not rocket science to see why I recommend Traveling Mailbox as a good virtual address option . It would be pretty stupid of me to stay with a company that I don’t like.

Hopefully, though, you can see why it is that I’ve enjoyed using Traveling Mailbox and the things that separate them from the other virtual mailbox services.

It’s an easy and secure way to manage my physical mail from my computer or phone anywhere in the world.

Whether you’re a digital nomad, an international business person or just somebody who wants a single address to make things simple, you’ll be surprised by how much a service like Traveling Mailbox can simplify your life.

Best of all, since I know the company and have worked with them for a while, they’ve offered to give a bonus of two free months for all annual plans when you click the button below:

I trust this review of Traveling Mailbox has been helpful for you!

If so, please be sure to use my affiliate links here or share this review with anybody else who is looking for a virtual address.

Further Reading & Resources

Traveling or Moving to China Soon?

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About Josh Summers

Josh is the founder of TravelChinaCheaper.com who has been living in China with his family since 2006. Over that period of time he has traveled by plane, train, car, motorcycle and even camel to explore almost every corner of the country.

Reader Interactions

August 12, 2019 at 9:04 am

Hey Wendy, thanks so much! Honestly, I haven’t run into a company or person that hasn’t accepted my virtual mailbox address. I’ve had companies question me and others verify that it’s not a P.O. box (many won’t send to a P.O. box), but other than that, it’s been great. My phone company, insurance company, and most tax documents are sent to my Traveling Mailbox address.

October 21, 2020 at 1:23 am

Hmm…I’m sad to hear that! I haven’t had that problem personally – scans usually take a couple hours at most for me, but I’m usually not that rushed to get them. I’m curious, what scan time would you find acceptable?

November 17, 2020 at 9:06 pm

Hey Dan, this is a unique situation, to be sure. The idea of changing your address with all of these entities twice a year is a HUGE headache. I don’t believe the USPS would allow for a 3 month mail forwarding and I don’t think Traveling Mailbox would be able to function as a forwarded address.

However, if you’re going to be away for 6 months out of the year, it might be worth considering using Traveling Mailbox as your full-time mailbox. During the time you’re at “home”, you can just have TM forward the most important mail to you and you can trash/scan everything else. It seems like this might be the best option.

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Traveling Mailbox Review: Why It’s Worth It

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published on June 24, 2024

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Are you looking for a comprehensive Traveling Mailbox review? I’ve got you covered.

The service allows you to move around with your mailbox virtually anywhere. This is ideal if you’re a digital nomad or live in hard-to-reach zones.

Access content across the globe at the highest speed rate.

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Browse the web from multiple devices with industry-standard security protocols.

Fasted dedicated servers for specific actions (currently at summer discounts)

Unlike traditional mailboxes, the platform offers unbeatable accessibility and reliability. Moreover, real-time notifications ensure that you never leave any vital mail pending.

As a user of Traveling Mailbox, I understand your curiosity about its reliability. Let me share my experience and help you decide if it truly delivers. 

So, be my guest!

What is Travelling Mailbox?

Travelling Mailbox is a virtual mailbox platform designed for people on the go. Founded in 2011, it serves thousands of customers across 47 countries. 

The service allows individuals and businesses to manage mail and packages remotely. It provides cloud storage to store copies of your scanned letters hassle-free.

You can also request confidential mail/packages be forwarded to your current location. This is handy, especially for people who travel frequently. 

One thing about the Travelling Mailbox is it offers top-notch security and privacy. It’s more the VPN of mailboxes, allowing you to access mail securely online from anywhere. 

But is it worth the hype? Let’s find out.

Travelling Mailbox review – Features

The following features make Travelling Mailbox stand out.

1. Virtual mailbox

Traveling Mailbox provides a permanent virtual mailing address in the United States. You can receive mail/packages even if you’re on the move or relocate.

Its model eliminates the need for a physical mailbox at a fixed location. Accordingly, this offers flexibility and convenience, regardless of where you are.

Sadly, you can only get an address from regions within the United States. Other countries aren’t available at the time of writing. 

2. Mail scanning

You can set Traveling Mailbox to scan and view all your incoming mail as PDFs . The service will even upload them to your preferred cloud storage . 

Some supported platforms include Dropbox, Google Drive, OneDrive, and more. Additionally, it organizes the received letters/packages into folders for easy sorting.

If you’re worried about your privacy, you can deactivate it. This leaves you with the option to use forwarding to view mail content. 

3. Mail/package forwarding

For important confidential mail, Traveling Mailbox offers secure forwarding option. You can choose to have them sent to any physical address unopened.

It’s vital for sensitive items like passports, legal documents, contracts, etc. Even better, the service ensures speedy delivery, so you don’t miss out.

4. Check deposits

Another outstanding feature of Traveling Mailbox is check deposits. The service can forward checks to your bank account upon request.

However, there are processing fees of about $4.95 for every postage. While it costs extra, expect your funds to reflect under 24 hours.

5. Fax services

Traveling Mailbox goes beyond just receiving mail. The vendor offers fax services at no extra cost.

All incoming fax messages get uploaded to your account for your convenience. This add-on is a must-have for individuals and businesses that receive bulk confidential documents.

6. Mobile app (Android/iOS)

Traveling Mailbox’s mobile app keeps you connected to your mail on the go. It’s available for Android and iOS devices, including a mobile web version.

The apps are lightweight, allowing seamless and hassle-free access to the service. Sounds cool, right?

Ease of use

Traveling Mailbox is novice-friendly and simple to use. It offers an intuitive console for managing your incoming mailbox.

All received mail is available in your inbox. Here, you can view and request more options using the action button. 

These include:

• Scan to view contents
• Return to sender
• Forward to a different address
• Move to a different folder

Apart from that, you can request mail shredding. Doing so gets your letters shredded to prevent accidental data leaks. 

Under account preferences, there are tons of selections. But what I like the most is the option to open and scan received mail.

As earlier noted, you can export scanned mail to Google Drive, Dropbox, Box, and Evernote. This enables you to access records even after your subscription expires.

Another plus is timely notifications whenever you receive a mail or package. This ensures you prioritize important items that need immediate attention.

The list of options goes on and on and on. But how about customer care?

Customer service

While there’s nothing technical about the service, sometimes you may need help. Luckily, Traveling Mailbox customer support is available during business hours. 

The team is super-friendly and quickly responds to issues, mostly through live chat. Whenever they’re offline, you can receive limited assistance via phone and email.

There’s a knowledge base you can refer to while waiting for a reply. It has various articles that address issues customers face the most.

Traveling Mailbox has three pricing plans that offer different services across the board. They include: 

• Basic plan – From $12.50/month: Includes 40 incoming envelopes/month, 35 monthly page scans, and three mailbox recipients. 
• Extended plan – From $20.83/month: Offers 100 incoming envelopes/month, 80 monthly page scans, and five mailbox recipients. 
• Small business plan – From $45.83/month: Offers 200 incoming envelopes/month, 180 monthly page scans, and ten mailbox recipients. 

On the downside, the service lacks a free trial and money-back guarantee. It reserves the right to issue or deny dissatisfied customers a refund.

Wrapping up

Traveling Mailbox is, without a doubt, an excellent virtual mailbox service. It allows you to access incoming mail online regardless of physical location. 

The good thing about it is you’re always in full control. You can return, forward, and shred any opened mail, etc.

Pricing is affordable, making it ideal for personal and business use. Moreover, its intuitiveness, efficiency, and flexibility will keep you hooked on the service. 

Overall, I hope this Traveling Mailbox review answers all your questions. Also, consider getting a VPN for secure access to this virtual mailbox service.

Cybersecurity & Networking Expert

Daniel Wabuge is a lover of technology, passionate about the internet, cybersecurity, networking, VPNs, IoT, servers, and a computer hardware junkie. As a trusted voice in the tech world, offering readers a unique blend of technical knowledge and creative flair is what he does best. He is also certified by IBM in Cybersecurity attacks and the tools used by cybercriminals.

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Traveling Mailbox Review: Pros, Cons, & Alternatives

BY Basma F , Nov 05, 2023

Review Summary

Service Name:

Traveling Mailbox

Service Type:

Digital Mailbox Service

Monthly fee:

Starting from $15 per month

Traveling Mailbox provides virtual mailbox services to individuals who travel a lot and small businesses without office space.

Traveling Mailbox is a company that provides online mailbox services (a virtual address). The service is perfect for individuals and businesses who need a real street address to handle their physical mail efficiently from anywhere in the world. From frequently traveling to relocating, many people nowadays prefer reading and managing their postal mail online.

Here, you'll find a complete Traveling Mailbox review that covers who the service is suitable for, the pros and cons of the services, details about their most prominent features, what others say about the service and a comparison between their services and some of their major competitors in the market. Let's get started with the Traveling Mailbox review.

What is Traveling Mailbox?

Traveling Mailbox (TM) is among the many virtual mailbox service providers that help you manage all your mail efficiently. Like many service providers, Traveling Mailbox helps individuals and businesses view their mail and manage it through an online application from anywhere in the world. Traveling Mailbox offers addresses in the US, mail scanning, mail forwarding, and toll-free numbers for sending and receiving faxes.

Although they offer many perks, Traveling Mailbox has a few disadvantages: a few addresses and only in the US. In addition, they are not suitable for large businesses, and their maximum packages don't cover several incoming mail items. Let's find out more details about this service.

Who Would Benefit from Traveling Mailbox?

Traveling Mailbox is a service that benefits a lot of people and businesses. Anyone who frequently travels wants to keep their address private, or wants better mail management can benefit from Traveling Mailbox. Let's see in detail who would benefit from Traveling Mailbox services.

• Frequent travelers and digital nomads who need a virtual mailing address to receive their mail
• Those who live outside the US and run a business in the US
• Home businesses, startups, and entrepreneurs who don't have office space
• Small businesses that want professionals to take care of their physical mail
• Freelancers can also benefit from a virtual address to keep their real address private

What are the Services that Traveling Mailbox Provides?

Virtual addresses, virtual mailbox solutions, integrations, virtual office, check deposit services, traveling mailbox services in detail.

Traveling Mailbox provides several physical addresses all across the US. Traveling Mailbox doesn't provide addresses outside the US. TM offers physical street addresses that one can use to receive packages and mail from different carriers. You can use the Traveling Mailbox address to receive bank statements and IRS documents.

A Virtual address from Traveling Mailbox is a great solution for those who want addresses in the US and want to handle their postal mail remotely.

Traveling Mailbox offers standard and premium addresses. Premium addresses are in bigger cities and cost more money to operate. You pay for the additional costs when you pick a premium address.

One of the perks of virtual mailboxes is your ability to handle your physical mail remotely. Let's see what Traveling Mailbox offers.

View and Manage Mail (Online Postal Mailbox)

You can easily decide what happens to each mail item you receive if you have a steady internet connection. When your mail arrives, TM scans every envelope so you know about all the mail items you receive. Through mobile apps, customers get to decide whether they shred their mail or keep a digital copy of it.

Mail Scanning

Postal mail scanning is an integral part of the virtual mailbox services. With every plan from Traveling Mailbox, you get a specific number of open and scan requests.

TM offers a quick scan through which you get your mail items scanned within 10 minutes of your request. The "Auto open and scan" option means you'll have your mail scanned after it reaches the facility. There is also flex scan, which allows you to scan mail as needed.

Mail forwarding service and package forwarding

You can request to have your mail forwarded or your packages forwarded from your application. Customs preparation is free with Traveling Mailbox. TM guarantees low shipping rates, and you can choose from multiple carriers. You can forward mail and packages without worrying about the cost.

Cloud storage and no junk mail

Having your physical mail delivered, you can manage it. You can forward items you need. You can save a digital copy of what you want to keep and shred other unimportant letters or junk mail. Traveling Mailbox offers free unlimited cloud storage and free junk mail shredding.

Traveling Mailbox integrates with valuable services to offer a good experience for all virtual mailbox users. Traveling Mailbox integrates with Dropbox, Google Drive, One Drive, Evernote, and Box. You can securely transfer and save scanned mail items to those tools (Google Drive or your chosen tool).

With this service, you get a toll-free number to send and receive faxes directly from your Traveling Mailbox.

A check deposit service is a perfect service from virtual mailbox service providers. Traveling Mailbox will easily mail your checks to the bank and have them deposited. Traveling Mailbox charges around $4.95 per check for this service.

• All features are available for all addresses.
• A check deposit is available.
• Plan limits don't include junk mail mailed to your virtual mailing address.
• Any unused number of scans can be used in the following month (Scans Rollover)
• Unlimited cloud storage and free mail shredding
• You can organize your inbox with the Folders feature.
• Virtual office services include a toll-free number to send and receive faxes for free.
• Virtual addresses only in the US
• Expensive basic plan ($15 per month)
• Not suitable for large businesses as their maximum plan targets small businesses and has a limit of 200 incoming mail or envelopes per month.

Traveling Mailbox Pricing Plans

Traveling Mailbox offers three plans. Each plan has limits as to the number of incoming mail, mailbox recipients, or free open and scan requests. All Traveling Mailbox plans, however, come with free mail shredding and unlimited cloud storage. Also, junk mail is not included in plan limits, and that's for all plans.

$15 per month

• 40 Incoming Envelopes / Month
• 35 Scans / Month
• 3 Mailbox Recipients
• FREE Mail Shredding
• Junk mail doesn't count!
• Unlimited Cloud Storage

Extended Plan

$25 per month

• 100 Incoming Envelopes / Month
• 80 Scans / Month
• 5 Mailbox Recipients

Small Business Plan

$55 per month

• 200 Incoming Envelopes / Month
• 180 Scans / Month
• 10 Mailbox Recipients

What Do Customers Say About Traveling Mailbox Services?

On TrustPilot , Traveling Mailbox has a poor rating. 2.5 stars out of 42 Traveling Mailbox customer reviews. One customer said the service could be perfect or unreliable, depending on the customer support team member helping you. Another customer mentioned in his Traveling Mailbox review that the service is "perfect for mail, not the best for large packages."

On TrustPilot , various unhappy customers complain about many issues like high extra service fees, slow delivery of relevant documents, and problems handling issues that arise.

On Yelp , Traveling Mailbox has 47 reviews and a rating of 2.3 stars. Some unhappy customers said they were being "charged for unexpected items," and others said service was more expensive than advertised. One said the NC address was okay, and everything went wrong with the California address. One customer complained about losing mail. Others had no issues with the service and recommended it.

Traveling Mailbox FAQs

How does traveling mailbox work.

It's simple. After you sign up and complete form 1583. At Traveling Mailbox, they receive mail on your behalf, scan the envelopes, and through a mobile app, you can view and manage mail items.

Are Virtual Mailboxes Legal?

Yes. Virtual mailboxes are completely legal and registered Commercial Mail Receiving Agencies (CMRA) with the USPS.

Are Virtual Mailboxes Safe?

Yes. Virtual mailboxes are safe because companies with secured facilities by repeatable companies offer them.

Do Banks Accept Virtual Mail Addresses?

Yes. Most banks and credit card companies allow virtual mail addresses to be used as your personal address on the account.

Can I Use a Virtual Address for My LLC?

Yes, you can use a  virtual address service for your LLC . Virtual business addresses are real physical addresses; you can register your LLC or any business at that location.

What is a Traveling Mailbox form 1583?

Form 1583 is a USPS form you should complete to use the virtual mailbox services of any service provider and not just Traveling Mailbox. This completed form permits service providers to receive your physical mail on your behalf.

Does Traveling Mailbox accept packages?

Yes, Traveling Mailbox accepts packages from shipping carriers and companies like Amazon and forwards them to any address you pick.

Traveling Mailbox Alternatives & Competitors

Our Traveling Mailbox review won't be complete without mentioning how their services compare to their main competitors in the market ( iPostal1 , Anytime Mailbox , Virtual Post Mail , etc.).

iPostal1 offers addresses in the US and outside it. In addition to the virtual mailing address, iPostal1 provides business phone and fax services and check deposits. All virtual mailboxes start at $9.99 monthly, and the virtual office package starts at $39.99 monthly and includes voicemail.

In addition to the regular virtual mailing address, iPostal1 provides a virtual business address for businesses. With this business address, business owners can register their business. Overall, iPostal1 offers more business services than TM.

• Check deposit service is available
• Cloud storage is unlimited
• Mobile app to manage your postal mail online.
• Pricing is competitive compared to other providers.
• Various addresses
• Virtual addresses for businesses
• iPostal1 includes phone, fax, and voicemail
• Plans start at $9.99 per month
• No packages suitable for mailrooms with large volumes of mail
• Cloud storage is limited to 2 GB
• No business formation or registered agent services

Anytime Mailbox is the only service provider that helps mail center operators digitize their services and offer digital mailboxes. Anytime Mailbox is an affordable solution for users, as pricing starts at $6 per month.

Anytime Mailbox services vary based on the virtual address itself. Some virtual addresses offer check deposits. Other addresses don't. Local pickup is also not available at all addresses. Also, pricing varies for check deposits and local pickup if available from one address to another.

• Affordable pricing
• Addresses everywhere (in the US and around the world)
• Only service provider to offer support for mail center operators
• Customers get rewarded when they recommend the service to their friends
• Check deposit and local pickup are not available at all addresses
• No business phone and fax services

PostScan Mail

PostScan Mail offers enterprise mailroom packages with up to 3000 incoming items. TM packages only target individuals and small businesses. PostScan Mail packages start at $10 per month. PostScan offers addresses in the US and worldwide, but unfortunately, PostScan Mail doesn't provide check deposits or phone and fax services. Local mail pickup is available for all physical addresses.

• Packages for mailrooms
• Affordable pricing at $10 per month
• Addresses in the US and outside it
• Local pickup is available for all addresses
• Virtual addresses for LLCs
• No check deposit service
• No registered agent services
• No business phone or fax services

Physical Address.com

Physical Address offers only eight addresses in the US. Prices start at $8 per month. Physical Address provides several perks with all their plans, like an unlimited number of mail recipients, free local pickup, and a free registered agent.

Physical Addresses also provides a 30-day money-back guarantee if you don't like the service. Physical Address is not for large businesses. With their packages, you can receive up to 200 incoming items only.

• Free registered agent in all plans
• Free local pickup
• Unlimited mail recipients
• Few virtual addresses, and only in the US

Virtual Post Mail

Virtual Post Mail (VPM) provides various services for businesses plus virtual addresses. Among the services that Virtual Post Mail provides are a virtual assistance team, LLC business formation, registered agent services, check deposits, and virtual business addresses. VPM provides street addresses only in the US.

VPM provides five mailbox addresses in the US and three TruLease addresses in the US. TruLease address is perfect for creating a business bank account. It's also perfect for Amazon stores and Shopify payments.

• Registered Agent
• Virtual assistance team
• LLC business formation
• TruLease addresses are perfect for creating a business bank account
• VPM services are expensive and start at $20 per month
• Expensive check deposit service

Final CONCLUSION

Traveling Mailbox provides virtual mail service with some perks: the availability of features for all packages (check deposit and local pickup), unused scan rollover, and junk mail, which don't add to the plan limits. However, some disadvantages are the expensive and limited plans that make the service unsuitable for large mailrooms.

Depending on your needs, some alternatives might be suitable: PostScan for those looking for large mailroom solutions and VPM for those looking for addresses for creating business bank accounts or Amazon stores. When it comes to the virtual mailbox industry, there are many perks and many choices.

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Anytime Mailbox vs Traveling Mailbox

Saturday, July 20th

2024 Virtual Mailbox Service Reviews

• Anytime Mailbox
• Pricing starts at $5.99/month
• Addresses available throughout the US and worldwide
• "A+" rated and accredited by the BBB
• In business since 2013

Anytime Mailbox has more than 1700 addresses within the US and abroad that you can choose from for your virtual mailbox. The company has thousands of positive reviews, but you should understand that it's just a software company that works with mail center locations: you won't get any customer support from Anytime Mailbox once you've started your plan.

• Traveling Mailbox
• Over 50 addresses to choose from
• Pricing starts at $15/month
• 30 days of free storage
• Easy integration with Google Drive, OneDrive, Dropbox, Evernote and Box
• In business since 2011

Traveling Mailbox was once a top-rated option for virtual mailbox services. However, despite maintaining an "A+" rating from the Better Business Bureau, this company has gotten many customer complaints that describe delays of several weeks in getting mail processed - and without much help from Traveling Mailbox support reps. This is our last-place option among virtual mailbox providers.

More Virtual Mailbox Service Reviews

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• Physical Address

• Post Scan Mail

• Virtual Post Mail

• Sasquatch Mail

• Earth Class Mail

The 10 Best Virtual Mailbox Services

Which virtual mailbox service is the best.

When you hear the term "virtual mailbox" , you might think it's referring to your email inbox. The concept is similar, but it relates to your real-world, physical mail and making it 100% digital. Still, many people aren't sure how exactly it all works.

First, you authorize a company to act as your agent (by submitting a notarized copy of USPS Form 1583) and select one of their available addresses. Once you've forwarded your mail or changed your address on file with your credit card company, the DMV, and anywhere else that sends it to you, the virtual mailbox company will scan the outside of everything that comes in your name. You then sign in to your dashboard, indicate what you'd like done with each piece - scan the contents, forward to your location, or shred and discard - and you're done.

Virtual Mailbox Service FAQ

What is a virtual mailbox, why would i need a virtual mailbox, what other services might be available, can i get an address anywhere i want, how do i view my mail, can i get a package in my virtual mailbox, what if i need to have mail forwarded, are virtual mailboxes expensive.

Continued from above... Continued from above... -->

There are several other services that can be included with your virtual mailbox plan. These include check depositing (by forwarding them to the bank of your choice), package inspection, mail and package forwarding, and even remote notarization of your USPS form. Be aware that some providers include such features with your monthly or annual plan, while others will charge a la carte for any extra services you use. Those can really add up, so it's smart to have an idea of what your average needs will be and choose a virtual mailbox service that won't wind up costing an arm and a leg.

Wondering why virtual mailboxes are so popular? Think about how many people are traveling without a fixed permanent address, working as digital nomads around the globe, or operating a small business out of their home and don't want prospective customers to know the address of their residence? Virtual mailboxes can be a fantastic solution in those cases. Even large corporations are taking advantage of outsourcing their brick-and-mortar mailrooms and having all inbound mail received and sorted digitally, saving their employees time by having everything routed automatically to the right person.

With more than a dozen well-known options for virtual mailboxes, you might feel overwhelmed deciding which one is right for you. It's worth taking some time to compare them carefully, because it can be costly and time-consuming to set up the service - and to cancel and reroute your mail if you don't wind up liking it. Keep in mind these factors as you evaluate several different virtual mailbox options:

• Available Services. Will the virtual mailbox company have each service you anticipate needing? Consider how many recipients you'll want to include (the number of people in your family or traveling party), how many pieces of mail you expect to get each month, and how often you'll need the contents scanned.
• Preferred Address Type. Do you need an address in a particular state (for business purposes)? Does it need to be a physical street address or is a box number sufficient? Some virtual mailboxes are only available in a handful of states.
• Pricing. How much will the monthly service cost? Can you get a discount by paying annually, once you know you like it? Which services are included with your virtual mailbox plan, and what do the a la carte extras cost?
• Reputation. What do clients say about their experience with the virtual mailbox service? Does mail get processed quickly and accurately? Is it easy to reach a support rep if there's a problem? Does the company have lots of positive reviews and/or a good rating from the Better Business Bureau?

Virtual mailboxes can take care of getting your mail to you no matter where you roam, and TopConsumerReviews.com has evaluated and ranked today's most popular options. We're sure this information will help you choose the right service for your needs, business or personal!

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Traveling Mailbox Review – My Thoughts After a Year

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TRAVELING MAILBOX IN SUMMARY

With an easy-to-use interface, including a great dedicated phone app (Android & IOS), plus automatic alerts and fast response times, Traveling Mailbox continues to take the stress out of dealing with correspondence while you live abroad.

Business owners are well catered for too with the flexible small business plan. highly recommended., special offer: for a short time traveling mailbox is offering two free months on any annual plan..

Traveling mailbox is not the biggest player in the virtual mailbox arena, however, the service has accumulated quite a following over recent years.

That being said, whether you are a small business owner looking for a virtual address, or maybe even an expat that requires a virtual mailbox service while away from home, is Traveling Mailbox the service to go for?

In this in-depth review, I have documented my experience of using Traveling Mailbox and all the services it provides over the last year, (update: 18 months now).

Note: Vault50 has also published a virtual mailbox service comparison here . This profiles some of the competing mailbox services in the space. Traveling Mailbox actually came first in that round-up.

Table of Contents

What is a Virtual Mailbox Service?

Before I dive into my report on Traveling Mailbox it makes sense to quickly provide an overview of what a virtual mailbox service does.

First and foremost, a virtual mailbox gives you a physical address that is removed from your home or work address.

This is where the service is especially useful for freelancers that do not want business mail sent to their home address, or travelers/expats that do not actually have access to their permanent address.

You can direct all your mail to the address provided by the service. In circumstances where mail has to be signed for, a service such as Traveling Mailbox has a person physically present who can do that for you.

(Power of attorney does need to be provided, however, I will cover how you can do that simply in a moment.)

What does a virtual mailbox service do?

Beyond providing you with a ‘virtual’ physical address where mail can be sent and signed for, a virtual mailbox is beneficial in many other ways too.

Mail Scanning Services

After the mail has arrived at the VMS, a provider such as Traveling Mailbox will alert you to its arrival by scanning an image of the mail/package and emailing you.

This will give you the option to do the following:

• Have Traveling Mailbox open the letter, and scan/email all the contents to you
• Forward the letter to a specified address
• Shred and recycle the letter

In cases where important mail such as bills, banking correspondence, (cards and statements) packages or government papers (if you really want your tax return documents), the VMS will premium post said mail to your given address.

Other convenient services

Traveling Mailbox (and other VMS’s like it) offer additional services such as check deposits, faxing, and delivery of virtual mail and notifications to compatible app services such as Evernote (I’ll cover this in greater detail within the review below).

Traveling Mailbox Review – My Thoughts After a Year

I first started using Traveling Mailbox in preparation for a stint living in the U.K, (a trip I am still enjoying in fact).

I had used Earth Class Mail before, and while I had been happy with the service, I found the online interface a little too busy for my liking.

Anyway, with the one-way ticket booked, (I was following my girlfriend back to England) and all the various stresses of preparing for living abroad, I was pleased that the issue of handling my mail was very easy to set up.

Traveling Mailbox has been around for a long time and that is reflected in how their website is designed to give you what you need, without going for the hard sell.

I like this approach, and I really was up and running in minutes.

The package I went for provided the standard services any expat would ever need from a virtual mailbox service.

The virtual address of course, with fast mail forwarding to any address in the world, should you need the physical mail delivered to you.

The package also included post mail scanning, mail storage, secure document shredding as well as mail filtering (to exclude junk mail).

Another very useful part of the service as someone living abroad, (and wanted to avoid calling on family members to deal with certain issues) is the secure check deposit facility.

For someone looking to use Traveling Mailbox for business purposes, you have a choice of business addresses as the face of your enterprise.

• Related Content: US Global Mail [An Expat describes his experiences using the service in Vietnam]

Efficient Digital Access

One of the benefits of using Traveling Mailbox that has impressed me a lot is the speed in which your documents are made accessible in the digital domain.

There is very little lag between the time the mail arrives and the notification that a scanned copy now exists in your Traveling Mailbox dashboard,

These PDF scans can also be uploaded or downloaded from digital mail platforms such as your personal e-mails, the Evernote app, and other website portals of choice.

The service also provides bulk scanning of mail via a ScanPAK bundle, (handy for businesses) with individual envelope scanning being done by the QuickScan application.

A really cool feature and one that has helped me stay on top of my administration is that the scanned PDF documents are fully searchable.

The docs are processed through what is known as an OCR ( Optical character recognition ) software; finding what you need quickly is made very simple indeed.

A closer look at the interface (Desktop)

The main interface on a computer begins with a simple login screen (pictured above). It also contains a feed of the services’ latest tweets, a feature that is handy as it is another way of being informed of any updates or service interruptions. (You can set the mobile app to give you push notifications of these too).

Once you have signed up and have your login credentials you will be taken to the following screen once logged in, (click to enlarge).

This is where it all happens if you are controlling your mailbox from your laptop/computer. It is here that you can see scans of any incoming mail that has been received.

It is also here when you can request any action that needs to be taken. A simple scroll down menu provides you with the options of having the mail opened, shredded, and forwarded, etc.

The left sidebar menu allows you to arrange your inbox in a manner that suits you. You will also find options such as Requesting a ScanPax, mail a letter, faxes (does anyone send faxes any more? 🙂 ), and general account management.

The screenshot below is from the PDF2Email list. You can also have access to your forwarding addresses and change your preferences from this area of the dashboard.

The email address you use to signup will receive an alert after a scan has been sent to you. It is then just a case of login and choose what you want the service to do with it. What follows is a list of the available options.

• scan full contents and store
• scan full contents and shred,
• forward mail to your physical address,
• trash mail,
• return to sender,
• Store for it for pickup at a later date

I have used every one of these options over the past year and each has been carried out quickly and efficiently.

It is worth noting that if mail forwarding is chosen, you need to create a shipment profile for that particular item.

Within your dashboard you can select how the item/s are packaged when they are to be shipped, and if shipping insurance/tracking should be purchased.

The Traveling Mailbox management platform also supports keyword tagging which makes keeping on top of things, (assuming you are diligent in creating the tags), nice and simple.

These services can be also be accessed using the TravelingMailbox app running on iOS or Android platforms.

• Related Content: An in-depth look at iPostal1: Does it live up to the hype?

Other features I like about Traveling Mailbox

The number one feature for me is that it is available on my mobile phone via a dedicated app. This is the way I nearly always access my mail, and being able to do it on the move, where ever I am is fantastic. I live a busy life here in London and this versatility is a real bonus.

The app notifies me when I receive a new piece of mail, so I know immediately without checking my emails. From there I can direct Traveling Mailbox on what to do with that mail (from the options in the box above).

The app is available for both Android and IOS, which is great as I know some competing services only provide Android compatibility (with other services not even having a dedicated app at all!)

This is a big thumbs up from me. I will admit that I am surprised to see that the IOS app has such a bad score in the IOS store (the app is free). At the time of writing, it has been voted one star from 2 reviews. This is not in line with my experience anyway.

Another feature I am a fan of is the fact Traveling Mailbox will send mail on your behalf. Just upload a PDF of the mail into your online mailbox and request it to be sent to an address of your choosing.

This is available no matter what type of plan you have. Extremely useful while living abroad, and you want mail sent within the US.

The secure check deposit facility is another great feature that I use from time to time.

I still have business interests in the US and when check payments need to be made, I can rely on Traveling Mailbox to facilitate that, (this is an additional cost above the subscription fee – currently $4.95 per check plus postage).

The great thing about this feature is that Traveling Mailbox supports all banks with its Check Deposit Service, (as long as your bank accepts checks for deposit by mail).

The turnaround time is often good too, with the check being at the bank within 24hrs of Traveling Mailbox receiving it. (That’s the fastest you’ll ever get though).

Overall, the ease of use and the way the service allows me to stay on top of mail and other issues back home is a big reason I am a happy, Traveling Mailbox customer.

What I don’t like about the service

Not every service is perfect, of course. If I didn’t include some of the things I didn’t like about Traveling mailbox, it wouldn’t be a fair review.

That being said, using the service as I do, (I don’t test the limits of what it offers on a regular basis), it is hard for me to find discernible faults.

Since my review has been published, some customers have left comments on a Vault50 article discussing the top 5 virtual mailbox services . A complaint has been made about how hard it is to get hold of someone if you run into problems.

Also, the fact the service doesn’t have a sorting facility at every location they offer an address can mean delays. This is because there is an extra step before your mail is processed and scanned for you to see it.

This doesn’t apply to me as the address I have used is directly connected to a main sorting facility, however, this is something to bear in mind. And if delays are an issue for you, choose an address with a sorting facility if you can, ( Traveling Mailbox can provide you details of these locations ).

The 3 Traveling Mailbox Monthly Plans

As I have already mentioned, I opted for the Basic plan however there are 2 other plans available; the Extended plan, and the Small Business plan.

All 3 plans come bundled with an online postal mailbox, mail forwarding services , and postal mail scanning.

The main difference between the plans is the amount of scanning and forwarding you can access on any given month, (you can always upgrade if your mail volume increases, however).

The Extended and Business come with the ScanPAK bundle and fax services.

No matter the plan you opt Traveling Mailbox is compatible with the following services:

Traveling Mailbox vs iPostal1, Earth Class Mail & Anytime Mailbox

When researching the best virtual mailbox service to go for, I also looked at some of the other players on the market: iPostal1 and Earth Class Mail to name but a few.

Because of the headache of comparing what each offers, I found myself scouring the websites, jotting things down so that I could see how each faired against the other.

Rather than throw my notes away, I have turned them into a handy comparison table…

A Summary of the Pros and cons of Traveling Mailbox

• Superior virtual mailbox service that includes an online postal mailbox, post mail scanning, mail storage, secure document shredding, mail filtering, and secure check deposit services.
• Offers Letter eMail services.
• Provides both standard and premium virtual addresses for business or residential use.
• It has 3 flexible subscription plans that are easy to change from one to the other based on your requirements and mail volume.
• Fast and efficient physical mail forwarding and storage services
• Easy to use online interface for dealing with your mail, (online mail management portal).
• PDF documents are scanned in a manner that makes them easily searchable.
• Keyword tagging allows for efficient retrieval of digital copies.
• Supports digital mail integration with external platforms such as Evernote and DropBox.
• Excellent customer support.
• Free, secure document shredding.
• Cheaper than the main competitor in the virtual mailbox service space, (Earth Class Mail).
• Turnaround time with customer representatives can be slow
• If your chosen address isn’t close to a sorting facility, there will be a delay between the mail arriving at your address and being scanned at the facility for you to see the envelope.
• Little difference between the packages – mostly based on mail volume (the Business Plan obviously allowing for higher levels of mail management)

Bottom-line

Traveling Mailbox is an excellent choice for those looking for a safe and convenient mail management system while living abroad. I know this first hand. Having the stress taking out of what mail and packages are arriving back in the U.S is a real bonus.

If you are a small business owner and looking for a professional virtual address and a reliable service to manage your mail, Traveling Mailbox will most certainly fit the bill.

Essentially, the service is designed to allow users to have global access to their mailbox using a paperless platform. Traveling Mailbox nails it in this regard. Highly recommended indeed.

Authorizing Your Virtual Mail Service (U.S.)

Upon signing up with a VMS you will be asked to authorize the provider to legally open your mail.

The only way of doing this is via the USPS Form 1583 . While filling this out is easy, having it notarized can be very inconvenient especially if you are already abroad and wish to set up the service.

In steps online notarization now. If you cannot make it to a U.S. post office to have your 1583 form notarized, you can use an online notary service .

This will enable you to have your documents legally notarized by an official notary via your webcam.

This is an inexpensive way of setting everything up so that a service such as Traveling Mailbox can legally open your mail.

(Editors Note: Vault50 will be covering some of the best online notary services in an upcoming review, however NotaryCam ,  Notarize , and SafeDocs are 3 reputable options currently available).

Traveling Mailbox FAQs

The answers to some of these common FAQs may help you decide whether Traveling Mailbox is for you.

Q. Are Traveling Mailbox addresses PO Boxes or Physical Street Addresses?

I am pleased to say that Traveling Mailbox only uses real physical street addresses as part of their service.

Q. Will I be able to receive mail from FedEx and UPS through Traveling Mailbox

The answer is yes. Because Traveling mailbox provides physical street addresses you will be able to receive mail sent by any of the main carriers.

Q. Are accounts limited to just one name or business?

Not at all. Each plan has a certain number of recipients that can be included on the account, (see the pricing information covered in the review, or head here for more details ).

Q. Am I charged for each piece of mail scanned?

No, each plan has an allocated amount of scans included each month. There are no charges if you stay within that amount.

Q. How long does it take from the arrival of mail until it is scanned for me to view?

The mail first has to be sent to the nearest Traveling Mailbox sorting facility. From here the envelope is scanned and ready to view the very same day.

If you decide to have the contents opened and scanned, the request is normally completed within a few hours. Unless you opt for the QuickScan service, where the contents will be scanned and available within minutes of your request.

Q. Are there penalties if I go over the limits of my plan?

There are no penalties, but additional services over your allocated amount will be charged. For example, if you go over the amount of received mail included on your plan, it will cost $0.25 per extra envelope received.

If you go over the number of page scans included on your monthly plan, it costs $0.50 per additional page. The good news is, if you find yourself going over your plan limits on a regular basis, you can upgrade to a more comprehensive account at any time.

Q. Can I still receive mail through Traveling Mailbox that requires a signature?

Yes. A great part of the service is that any mail you receive that requires a signature, will be signed and made available within your account.

Q. How long does the mail forwarding service take?

If you request a piece of mail to be forwarded (either to you or another address) you can expect it to be sent the same day as along as you make the request before 3 pm EST. Of course, the time it takes to reach its destination is dependant on the forward address location, and the postage service you select.

Q. Can Traveling Mailbox mail documents to addresses on my behalf?

Yes! This is a very useful part of the service that I talk about in the review. No matter what plan you choose, you will have the ability to submit a PDF through your online mailbox. Traveling Mailbox will then mail out the document on your behalf.

Q. Can original mail be stored for me while I am away?

Absolutely. All mail you receive is stored free for 30 days. If you wish for the hardcopy original to be stored after this period, Traveling Mailbox charges $1 per envelope per month. (The digital copies remain in your account as part of your plan, until you delete them.)

Q. How much does it cost to have my mail shredded?

Traveling Mailbox will shred any mail upon request free of charge. This service is included as part of every plan, with no limitations.

Q. Does Traveling Mailbox have a Check Deposit Service?

Yes. This is another service that I mention in the review, (I use it and am very thankful for it). The Mail-in Check Deposit Service is available on all plans. It costs $4.95 for each check plus postage to send it to the bank.

The editorial team here at Vault50.com is made up of a number of writers based all over the world. Our interests and experience cover the full range of what we talk about here. Clare Turner is one of our key contributers writing about the home. David Lachance is our resident e-commerce and business guru, if it's anything to do with that, he's your man. Kevin Simpson takes care of the website layout and publishing and also heads up our education section, with in-depth reviews and articles on courses and training. Find out more about all of us here .

*** ALL ADDRESSES ARE $20 – EXCEPT ONE!!*** #Travelingmailbox has hidden fees! Their MISLEADING advertising wants you to THINK the lowest package is $15 – which is FALSE! You won’t find out until you go to sign up! I found this extremely frustrating after spending a lot of time finally making a decision. I’m creating a residency then becoming a nomad so my address needs to be where I will get health insurance. And – the chat guy was a pompous a-hole acting like their advertising is legit. It’s sneaky and misleading!! I measure a company by the level of their integrity – if you have to be sneaky to get customers what does that say about your work ethics dealing with my personal mail?!

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Family Move Abroad

Inspiration and Information to Move Your Family to Spain

Collect Mail While Living Abroad: Traveling Mailbox

February 27, 2024 by familymoveabroad

If your family is moving abroad, you need to have a plan for how to handle your American mail. You need to be able to view your mail and respond to it when needed, which may sound impossible if you’re in Spain and your letter is in America. There are a number of services that can help collect mail while living abroad, however, my personal favorite option is Traveling Mailbox . This service is affordable and easy to use, and I recommend it to anyone moving abroad.

How a Traveling Mailbox Works

A traveling mailbox is a wonderful service for frequent travelers or expats who need to be able to view their U.S. mail easily and securely. The traveling mailbox makes it simple to view your mail online and even respond to it, no matter where you are in the world. It doesn’t get much easier than that!

Simply follow these steps, and you’ll be ready to review your mail anywhere and everywhere:

• Subscribe to Traveling Mailbox. When you subscribe, you receive a new postal address to which you can have all your mail sent, regardless of your physical location.
• Send your mail to your new address by either providing your address to those who send you mail or filling out a change of address form through USPS.
• When your mail arrives, Traveling Mailbox will scan the envelope’s outside and send you the image. From there, you decide what they do with it. They can open and scan the mail, forward the item to your physical location, or securely shred the mail. You decide, and Traveling Mailbox will execute your decision quickly and securely.

Why I Love Traveling Mailbox

Using a Traveling Mailbox is an affordable way to avoid complications with receiving mail as an expat or someone living abroad for an extended amount of time. I love that you have complete control over what happens to the mail you receive and that you can look at your mail online from anywhere.

Traveling Mailbox gives you a physical address, not a P.O. Box, making sending all mail to your new address much more manageable. Plus, Traveling Mailbox is surprisingly affordable and offers customer support seven days a week. If you have questions or concerns about your mail, there will be someone available to help you out.

Features Included

Not only does Traveling Mailbox make it easy to view and respond to your mail from anywhere in the world, but it also offers you a bunch of other features with your new mailing address. Let’s look at the numerous features that come along with your Traveling Mailbox:

• Your mail can be opened and scanned into a PDF for easy viewing.
• Get the physical copies of your mail delivered to you, no matter where you are.
• Send the scanned PDFs to places like Google Drive, Dropbox, or Evernote with seamless integration options.
• Receive email or push notifications when you get new mail.
• Unlimited cloud storage for scanned mail.
• Discounts on shipping services.
• An easy-to-use mobile app that lets you view your mail on the go.
• Check depositing services for checks received in the mail.
• Forward packages from companies like Amazon to where you are.
• A virtual office that allows you to mail letters and send or receive faxes.
• Quick document scanning.
• The ability to create folders to organize your scanned mail in a way that makes sense.
• Junk mail can be marked easily, so it gets shredded quickly and securely.
• Live customer support is available through chat, phone, and email seven days a week.

Other Benefits of Traveling Mailbox

You get all these amazing services while knowing your mail is being handled in a secure location instead of being left in a mailbox susceptible to being tampered with or stolen. There’s no better peace of mind than knowing your mail is under surveillance 24 hours a day. I love that I don’t have to worry about my mail at all when using a Traveling Mailbox.

Plus, you don’t have to change your mailing address every time you move because you have one established with Traveling Mailbox. You receive a U.S.-based mailing address, making it simple to have mail and packages sent to you through their services. Their standard service offers you to choose an address based in Sanford, North Carolina. However, if you prefer, you can also pay an additional fee to have an address based closer to where you’re originally from.

A Traveling Mailbox can cost you as little as 15 dollars a month. This is a super affordable way to get peace of mind about your mail. Depending on the services you want to use, three tiers of subscription are available. Additional services can also be paid on an as-needed basis as well. The flexibility of services makes this one of my favorite services to use as someone passionate about moving abroad.

One of the more difficult parts of moving abroad is ensuring you continue getting your American mail while living outside the country. Using a service like Traveling Mailbox takes all the uncertainty out of the process entirely. For a monthly fee, you can have an actual American physical address to send your mail to. Plus, you get the ability to have your mail forwarded to you wherever you are, along with many other great postal services.

I can’t speak highly enough about the peace of mind a Traveling Mailbox gives my family while living abroad. I consider it a must-have for anyone moving out of the country.

Personalized Support for Your Move Abroad

As you’ve seen, managing your US mail collection is just one of many logistics you must consider when you move abroad. Are you overwhelmed planning your move overseas? Family Move Abroad provides personalized guidance helping Americans and other nationals move to Spain. Contact Family Move Abroad to schedule a consultation.

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Traveling Mailbox 4+

Traveling mailbox, designed for ipad.

• 2.9 • 42 Ratings

Screenshots

Description.

We provide world class mail scanning solutions that allows individuals and small businesses to view their postal mail online anywhere in the world. We provide a real physical street address that is unique to you. When your mail arrives, we scan the outside of the envelope and then you tell us to scan the contents, forward the item, shred it, return it, or hold it.

Version 4.42

Mail image gallery will refresh when opening from a push notification Other miscellaneous fixes

Ratings and Reviews

Service good, app improvement over previous versions - but still needs work.

The actual mailbox service is good. Quick scans, reasonable fees (compared to competitors), quick customer service. Also like the added touch of mailing out letters (it means little things like being able to print out a federal form, fill it out/sign electronically, and submit through the mail like so many federal applications require). App is a little more polished then previous versions and crashes less. However, still I find the website to be a much better experience on an iPhone. In the app you can’t add tags, or create folders. Also now way to submit letters for print and mail in the app.

Happy customer for two years

The app needs work that’s for sure. It’s not great. But I’ve been a happy customer of Traveling Mailbox for two years and it’s fantastic! Contrary to the negative review, the customer service is very good. They’re available instantly by chat. Also, the negative review mentions hidden fees. How can a few be hidden if it’s published in their fee schedule? That’s not a hidden fee, that’s a fee for a service. And after I compared their fees to about a dozen equivalent service providers I realized that each of these services has optimized their fee schedule for a specific customer in mind. Anyway, Traveling Mailbox is awesome. The app can use a lot more love but the underlying service is great.

Fantastic app and service. Life saver!

As a traveler and business owner, I highly recommend Traveling Mailbox for their exceptional virtual mailbox services. With their user-friendly app, I can easily manage my postal mail online no matter where I am in the world. Their mail scanning service is incredibly helpful as I can receive important documents and letters right on my phone or computer. The scans are always clear and easy to read. And if I need a physical copy, their mail forwarding service is quick and reliable. The security measures they have in place to protect my sensitive information are top-notch, which gives me peace of mind when it comes to handling important documents. The customer support team is also fantastic. They are always prompt and helpful with any questions or concerns I have. Overall, Traveling Mailbox has been an absolute lifesaver for me and my business. I would give them a 5-star rating and highly recommend their services to anyone in need of a virtual mailbox solution.

App Privacy

The developer, Traveling Mailbox , indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .

Data Not Collected

The developer does not collect any data from this app.

Privacy practices may vary, for example, based on the features you use or your age. Learn More

Information

• Developer Website
• App Support
• Privacy Policy

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