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How to Write a Letter of Invitation for a UK Visa

If you wish to act as a sponsor for a visitor to the UK, you may have to write a letter of invitation.

For more information about UK visitor visas and the requirements when applying for one, don’t hesitate to get in touch with our expert immigration lawyers on  0333 305 9375 , or contact us  online .

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What is a Letter of Invitation?

A letter of invitation (also known as a sponsorship letter or sponsor letter) is a letter written by a UK-based sponsor to support a friend, family member, or partner’s UK visitor visa application.

This is usually because you will need to demonstrate that you have ties to the visa applicant in question and that you will be able to support or accommodate the visitor for the entire duration of their stay in the UK.

The main content of the letter will be you inviting the visitor to stay in your home. Details about yourself, the visitor, and the trip itself should also be included in order to give the fullest and most detailed description of the visit as possible.

In addition, you should also include copies of supporting documents to verify and back up the information contained within the invitation letter.

What Are the Requirements for a Letter of Invitation?

In order for the invitation letter to be taken as valid evidence, you should:

• Be a UK citizen, legal resident, or lawful permanent resident
• Be a friend, relative, or partner/spouse of the visitor
• Have a registered place of accommodation (such as a house or a flat that you rent or own)
• Have enough space to accommodate the visitor for the whole duration of their stay

All of the information included in the letter must be truthful and accurate.

Who Should the Letter of Invitation be Addressed To?

Although the purpose of the letter of invitation is to invite someone to stay in your home, the letter doesn’t need to be addressed directly to the visitor.

This is because the invitation letter is simply a formality intended to convey supporting information such as your personal details, the visitor’s details and details about the visit to the British Entry Clearance Officer (ECO) or UK consular officer.

Therefore, the letter does not need to be written as though you are writing to, speaking to, or inviting the visitor directly.

Instead, it’s perfectly acceptable to write as though you are addressing the ECO, rather than the visitor. If so, then you may wish to start the letter with ‘Dear Sir/Madam’, or ‘To whom it may concern’.

However, you may wish to address the invitation letter to the visitor you are inviting to stay if you wish. This would then be written as ‘Dear <visitor’s name>’.

If you require assistance writing a letter of invitation, get in touch with us today.

What Information Should be Included in the Letter of Invitation?

Basic information to be included in the letter of invitation.

The letter of invitation should ideally contain details about the host, the visitor, and the trip itself.

It should include the host’s:

• Full address
• Telephone number
• Status in the UK
• Relationship to the visitor

In addition to this, it should also include the visitor’s:

• Travel itinerary
• Relationship to the host

The sponsor letter should also give details about the trip itself. The letter should include details regarding the following:

• The length of the stay
• The start and end dates of the stay
• The purpose of the visit
• The accommodation
• Living, travel and other expenses

Additional Information to be Included in the Letter of Invitation

Details regarding the expenses should be outlined by the host. This may be stating that the host intends to fully financially support the visitor throughout the trip, including living and food costs. Alternatively, the invitation letter may state that the host and visitor intend to share costs throughout the trip, or that the visitor intends on paying a certain amount of the costs of the visit.

It may be that you’re unable to provide exact dates of the trip, as you or the visitor haven’t made any firm arrangements yet.

If so, then it’s acceptable to give a rough idea of the number of days or the date in the invitation letter. For example, this may be expressed as ‘I am inviting <visitor’s name> to stay with me for two weeks in August’, or ‘The visit will last for around eight days in November or December’.

In addition, if you and the visitor are planning to stay somewhere other than (or in addition to) your own home, you should include details about this also. This may be written as ‘We are also planning to stay in <location’s address> for three nights from <start date> to <end date>.

When outlining the purpose of the visit in the invitation letter, it may be something as simple as sightseeing, or wanting to spend time with friends or relatives. However, if the visitor is travelling to the UK for a specific reason, such as to attend a specific event or to take a course, then this should be mentioned in the letter.

What Supporting Documents Should be Included with the Letter of Invitation?

In order for the invitation letter to be accepted by the ECO, it should be accompanied by copies of supporting documents to back up the information included in the letter.

For example, these might be documents that prove your status as a UK citizen, or ones that prove that you’re able to financially support the visitor throughout the stay.

Below are some examples of supporting documents you may wish to include with the invitation letter:

• A scan of your UK passport
• A scan of something that confirms your status in the UK, such as biometric residence permit
• Proof of rental or ownership of your home, such as a tenancy agreement
• Proof of financial means, such as bank statements
• Copies of any travel, accommodation or activity plans already arranged
• Any other legal document that will support the visitor’s visa application

There are no specific documents that absolutely must be included with the letter. However, the more documents you include, the stronger the support for the visa application will be.

Sample Letter of Invitation

Below is an example of what a letter of invitation for a visitor visa or family visitor visa may look like. Note that this is only a rough template, and sections may be added, taken away, or edited as needed according to your own personal circumstances.

<Your Name>

<Your Address>

<Your phone number>

<Your email address>

<Date>

Application for visitor visa for <visitor’s name>

To whom it may concern,

This is a letter of invitation inviting <visitor’s name, with date of birth> to come and stay with me, <your full name, with date of birth> in the UK. They will stay with me for <length of stay> at my address in <location> from <start date> to <end date>.

<Visitor’s name> is my <type of relationship here, with length of time known if applicable>, and the intention of the trip will be sightseeing, seeing family and travelling to local areas of interest.

In addition to <visitor’s name> staying in my own home, we will also spend three days lodging at <name of accommodation or place> from <start date> to <end date>. The address of the lodging is <address>.

I am a UK citizen by birth and work as a <occupation>. I fully intend to financially support <visitor’s name> for the duration of the trip, including food, room and board, and travel costs within the UK. I also have more than enough room in my own home to accommodate <visitor’s name> for the duration of their trip.

Please find attached copies of my British passport, tenancy agreement, work ID, and booking details of the lodgings in <location>. I have also enclosed a copy of my bank statement from <date> to confirm that I have the necessary funds to fund <visitor’s name>’s visit to the UK.

If you require any more information from me, please don’t hesitate to get in contact.

Yours faithfully,

<your signature>

<your name>

How Can IAS Help?

If you’re required to write an invitation letter to support a UK visitor visa, it’s important to be clear on what you’re expected to include in it, as well as what supporting documents you will need.

However, if you require any assistance with writing an invitation letter for a UK visa, or if you have any questions about the process, IAS are here to help.

We are expert immigration lawyers who have years’ worth of experience in UK immigration law. We can assist you with any UK immigration or visa issue, including advising you on how to write, format and complete a letter of invitation for a UK visitor visa.

For more information about the services we offer, and to speak to one of our trusted legal advisers, get in touch with us today on  0333 305 9375 , or contact us through our form  online .

We can help you with your immigration issues and queries.

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• Letter of Invitation for a UK Visa: How to Write One & Examples [2024 Update]

Table of Contents

What is a letter of invitation for a uk visa.

A letter of invitation, also known as a sponsorship letter, is a key document in many UK visa applications that helps to clarify the purpose of the visitor’s trip and to demonstrate their accommodation and in some instances financial arrangements. This document is vital for providing assurance to border control officers about the genuineness of the visitor’s intent, addressing one of the more ambiguous criteria of UK visa applications.

How A Letter of Invitation Helps Your UK Visa Application

The primary function of the invitation letter is to detail the visitor’s planned activities in the UK, whether they are coming to stay with family , attend business meetings, or participate in other formal engagements. It should explicitly mention the relationship between the host and the visitor, the duration of the stay, and who will be responsible for the visitor’s expenses. If the visitor will be staying with the host, this should be clearly stated to potentially prevent the need for additional proofs like hotel bookings.

However, depending on what is specified in the invitation letter, the applicant may still be required to present further evidence, such as proof of hotel reservations and sufficient funds for the duration of their visit, to support their application.

The letter should be comprehensive and include details about both the host and the visitor , their relationship, and the specifics of the trip. Including supporting documents like the host’s proof of address or ID can also lend credibility to the claims made in the letter.

While the letter itself is not the sole determinant in the visa application process and is not mandatory, the absence of a well-prepared letter of invitation could cast doubt on the visit’s legitimacy and lead to visa denial, especially in family visits where the applicant is staying with family members or in business visits where the applicant is visiting work associates. It is, therefore, essential to ensure that the letter is detailed, accurate, and aligns with the overall purpose of the visit, as outlined in the visa application.

Who Needs a Letter of Invitation and Who Should It Be Addressed to?

A letter of invitation can play a crucial role in the application process for a Standard Visitor Visa to the UK. While not mandatory, including such a letter can significantly strengthen an application by providing additional assurance to the UK Entry Clearance Officer (ECO) about the purpose and conditions of the visit. This is particularly advantageous for applicants who may not have extensive funds or pre-arranged accommodation, as it can help mitigate the risk of visa denial due to financial scrutiny or doubts about the visit’s intent.

For those planning to stay with family or friends, or if financial resources are limited, a letter of invitation can prove essential. It reassures the ECO that the visitor has a place to stay and means of support, reducing the likelihood of entry issues upon arrival. It is advisable for travellers to carry this letter when travelling, as border agents might request to see this document to verify the details of the stay before granting entry into the UK.

Regarding addressing the letter, it should be noted that the invitation letter is intended for the ECO rather than the visitor. The primary purpose of this letter is to outline supporting details such as the personal information of the host and visitor, and specifics about the visit, thereby facilitating the visa application review process by the Home Office . It should therefore be formally addressed to the ECO, typically starting with ‘Dear Sir/Madam’ or ‘To whom it may concern’. This approach underscores the official nature of the correspondence and aligns with the formal requirements of visa application documentation.

While it might seem more personal to address the letter directly to the visitor, such as ‘Dear [Visitor’s Name]’, this is generally not necessary unless specifically desired by the host for personal reasons. The official and most effective format is to direct the letter to the authorities reviewing the visa application, ensuring that the tone and content are appropriately formal and informative. For example by addressing the letter to “Dear Sir/Madam” or “To whom it may concern”. 

Requirements and Eligibility for Writing a Letter of Invitation for a UK Visa

When writing a letter of invitation for a UK visa, it is essential that the author meets specific criteria to be considered a valid sponsor . Firstly, the sponsor must be living in the UK lawfully. This requirement is crucial as it confirms the sponsor’s legal status to support a visa application.

Secondly, the sponsor must have a personal relationship with the visa applicant, such as being a friend, relative, partner, or spouse. This relationship must be verifiable, as the Home Office requires proof to ensure the authenticity of the relationship. It is important to document how the sponsor knows the visitor in the letter to avoid any ambiguity or issues during the visa application process.

Moreover, the sponsor must provide details about the accommodation they will offer to the visitor. This includes specifying whether the property is owned or rented and ensuring the space is adequate for the duration of the visitor’s stay. If the visitor plans to stay at different accommodations during their visit, such as a hotel during a weekend trip, this should also be clearly outlined in the invitation letter.

The person writing the letter must be fully informed about the contents and be prepared to verify any details if questioned by immigration authorities. Ensuring the information provided in the letter is accurate and truthful is imperative, as any discrepancies can undermine the visa application.

Eligibility to write an invitation letter also extends to those who have sufficient space in their residence to accommodate the visitor comfortably. The Home Office considers these practicalities when assessing the invitation letter as part of the visa application process. Therefore, the sponsor should be prepared to provide proof of accommodation and its suitability for the visitor’s stay.

Essential Information to Include in a Letter of Invitation for a UK Visa

Sponsor and visitor details.

The letter should start by clearly outlining the host’s full name, address, telephone number, occupation, and legal status in the UK, whether as a citizen or permanent resident. It should also confirm the host’s relationship to the visitor, which needs to be verifiable to satisfy Home Office requirements.

Similarly, the visitor’s full name and the nature of their relationship with the host should be detailed. This helps in establishing a personal connection and the credibility of the visit’s intent.

Trip Details

Comprehensive information about the trip must be included:

Dates of Visit: While exact dates are ideal, approximate dates can also be provided if the travel plans are still being finalised. For example, stating that the visitor is invited for a two-week stay in a specific month suffices if exact travel dates are not yet available.

Purpose of the Visit: Clearly state whether the visit is for tourism, family time, attending a specific event, or another purpose. If the visitor is coming for a specific event or activity, this should be mentioned explicitly.

Accommodation Details : Outline where the visitor will stay during their visit. If the visitor will stay with the host, details of the host’s home should be provided, including the address and the type of property (owned or rented). If an alternative accommodation is planned for part of the stay, such as a hotel, details should also be included.

Financial Arrangements

The letter should detail how the visitor’s living and travel expenses will be handled. Options include the host covering all expenses, sharing costs, or the visitor managing their own expenses. If the financial arrangements vary during the visit, each phase should be clearly outlined.

For instance, if the host will cover accommodation and daily expenses but the visitor pays for their own travel, this division should be clearly stated. 

Additional Considerations

Honesty is crucial in the invitation letter. If there are any unique arrangements, such as the visitor staying elsewhere for part of their visit, these should be openly stated. 

Supporting Documents to Include with a Letter of Invitation for a UK Visa

When submitting a letter of invitation as part of a UK visa application, accompanying it with the right supporting documents is essential. These documents validate the information presented in the invitation letter and enhance the credibility of the visa application, ultimately assisting the Entry Clearance Officer (ECO) in making an informed decision. Here are the key documents that are generally recommended to be included:

• A copy of the host’s UK passport or biometric residence permit. 
• Documents such as a mortgage statement or tenancy agreement.
• Recent bank statements or other financial documents that show the host has sufficient means to support the visitor throughout their stay. 
• Copies of itineraries, flight tickets, or bookings for events or activities if already arranged.

Scanned Copies vs. Originals: It is generally acceptable to provide scanned copies of these documents rather than originals, which ensures that all necessary information is provided without risking important personal documents.

Comprehensive Documentation : While there is no fixed list of documents that must be included with every invitation letter, the more evidence provided, the stronger the visa application will be. 

Writing a Letter of Invitation for a UK Visa: Sample Templates

When drafting a letter of invitation for a UK visa, it’s crucial to ensure that it contains all the necessary details to support the visa application effectively. Below are three sample templates that illustrate how to structure such a letter, each tailored to slightly different circumstances. These examples should serve as a guide to creating a personalised invitation letter that includes specific, essential information about both the host and the visitor.

Sample 1: Comprehensive Invitation Letter

Your Name Your Address Your Phone Number Your Email Address Date

Application for Visitor Visa for [Visitor’s Name]

To whom it may concern,

I am writing to invite [Visitor’s Name, with Date of Birth] to stay with me in the UK from [Start Date] to [End Date] at my residence in [Location]. [Visitor’s Name] is my [Relationship], and we plan to engage in sightseeing and visiting local areas of interest during their stay.

In addition to staying at my home, we have arranged to spend three days at [Name of Accommodation or Place] from [Start Date] to [End Date], located at [Address].

I am a UK citizen by birth, employed as an [Occupation], and fully intend to support [Visitor’s Name] financially throughout their visit, including accommodation, meals, and internal travel expenses. I have ample space in my home to accommodate them comfortably.

Attached are copies of my British passport, tenancy agreement, work ID, booking details for additional lodging, and a recent bank statement (from [Date]), verifying my financial capability.

If you need any additional information, please feel free to contact me.

Yours faithfully, [Your Signature] [Your Name]

Sample 2: Standard Visitor Visa Invitation

Invitation letter for [Applicant’s Name]

Dear Sir or Madam,

I hereby extend an invitation to [Applicant’s Name and Date of Birth] to stay with me at [Host Address] from [Start Date] until [End Date]. [Applicant’s Name] is my [Relationship], known to me for [X] years, and their visit aims to include sightseeing and visiting family across the UK.

During their stay, we will also spend a few days in Brighton at [Hotel Name], from [Start Date] to [End Date]. Please find attached the ticket reservations and accommodation booking confirmation copies for your reference.

I am a UK-born citizen, residing in my three-bedroom home which I rent, and am employed full-time as an [Profession]. Enclosed are my recent pay slips, bank statements, and a holiday request confirmation from my employer, which substantiate my financial readiness and accommodation arrangements.

If you need any further information, please don’t hesitate to contact me. Yours faithfully, [Your Name and Signature]

Sample 3: Simple and Direct Invitation Letter

Sponsor’s Name Sponsor’s Address Sponsor’s Phone Number Sponsor’s Email Address Date of Writing the Letter

Application for Visitor Visa for [Applicant’s Name]

Dear Sir/Madam,

Please accept this letter as my formal invitation for [Applicant’s name and Date of Birth] to visit and stay with me in the UK between [Start Date] and [End Date] at [Host’s Address]. The purpose of [Applicant’s Name]’s visit is [Description of the Visit’s Intention].

As a UK citizen working as a [Profession] at [Company], I will cover all costs related to [Applicant’s Name]’s stay, including food, accommodation, and travel within the UK. My [Type of Property] is fully prepared to accommodate them comfortably for the entire duration of their visit.

Please find attached [List of Supporting Documents].

Should you need more details, please contact me at your convenience.

Yours faithfully,

[Author’s Signature]

[Author’s Name]

These templates provide a framework for creating a personalised letter of invitation that aligns with the requirements of the UK visa application process, ensuring that all necessary information is clearly communicated and supported by appropriate documentation.

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Sample Invitation Letter

Invitation letter for uk visa – standard visitor visa.

This post was most recently updated on May 29th, 2019

How to write an Invitation Letter for UK Visa?

An Invitation Letter for UK Visa is one of the documents that an intending visitor to the UK will use to show the reason for their visit. Although an invitation letter can be very useful, it is not required for obtaining a visitor visa to the UK. It is, however, a good idea to send one to your guest to make their application as robust as possible.  Writing an invitation letter for a UK visitor’s visa can be challenging if you do not know what to write.

To write a good letter, what is important is to ensure that all the required information is in the letter. There is no specific method or style once all the required information is visible in the letter. This letter is sometimes referred to as sponsorship letter for UK visa

In summary, the following should be on the invitation letter.

Your letter should include the following information about the person being invited:

• Complete name.
• Date of birth.
• The person’s address and telephone number.
• Your relationship to the person being invited.
• The purpose of the trip.
• How long the person you are inviting intends to stay in the United Kingdom.
• Details on accommodation and living expenses.
• The date the person you are inviting intends to leave the United Kingdom.

Your letter must also include the following information about the person writing the letter :

• Address and telephone number in the United Kingdom.
•  Occupation.
• Your status in the United Kingdom
• A photocopy of documents proving your status in the United Kingdom and financial Status.

Find a list of documents required for visa application here

Writing an Invitation Letter is just one piece of the puzzle, your guest may need  help with Visa Application or Interview.

To whom do you address your Invitation Letter for Visa

Invitation letter for visa purposes can be addressed to either the guest (the person you are inviting) or the Consular Office, Embassy or Visa Application Center. In most cases, the letter will be given to the guest to attach to their application for a visa. This means that whether you address the letter to your guest or the Embassy, you will still send the letter to your guest.

Before you start writing your letter

Sample invitation letter for uk visa written to a friend.

The following sample invitation letter is written for a friend. You could use the same format for a parent, parents , cousin, uncle or business partners. All you need to do is adjust the text as it suits each situation.

January 27th, 2019

David Smith 191 Masons Avenue, London HA3 5AH United Kingdom +44 020 8876 1234

To Whom It May Concern:

Application for a Standard Visitor Visa: Dorcas Odu; May 13 1980; Passport No: AO345678

I am writing to confirm I wish to invite Dorcas Odu to visit me in the UK for 3 weeks in order to have a short holiday. I hope she will be able to come on 20th of June 2019.

I am a British Citizen and Electrical Engineer Working at DemsTech in London. I will be on vacation at that time.

I am able to accommodate her for the duration of her stay in the UK. Please find attached evidence of my accommodation.

I have enclosed the following documents: • Copy of passport • Tenancy agreement

Should you require any additional information please do not hesitate to contact me.

Yours faithfully

David Smith

Do not forget to send a scanned copy of your passport. You do not have to notarize the letter.

 How to get a UK Visa

Sample Invitation Letter for UK Visa written to a father

As a British Citizen or anyone who has an eligible status in the UK, you are entitled to have a guest visit you from different parts of the world. Many students come to the UK to study from all over the world, these students often need to have their parent or other relatives visit them. Find below a sample invitation letter written by a Naturalized British Citizen who wants his father to visit him in the UK.

Please take note that you can use the same format to invite a mother, uncle, brother, sister, grandparents. All you have to do is adjust the letter to reflect the different relationships. If your situation is different, simply state your case and let your guest present himself. In some cases, you may mention something about your guest but that is not necessary. This letter is just a document that shows that your guest really has a reason to come to the UK.

 The sample below is just one format for an invitation letter. There are very many other formats. You may choose to write the letter directly to your guest. In both cases, however, it is your guest that you send the letter to.

204 Rye Lane, Peckham London, SE15 4RZUK

12 Nov 2018

British High Commission Upper Hill Road Nairobi

Dear Sir/Madam

Application for Visit Visa: JAMES DONALD MARK – PASSPORT NO – 123456

I am writing to confirm that I Moses Kevin Mark am inviting Mr JAMES DONALD MARK to visit me in the UK.

Mr JAMES DONALD MARK is my father. His passport number is 123456 and his date of birth is 20 April 1945.

He is going to visit the UK from Feb 13, 2019, and will be staying for 10 days. He would be leaving on Feb 23, 2019.During his stay in UK, he will be staying with me and I will be responsible for his transportation in and around the UK.

I am a British Citizen with passport No – 234565. I currently work at British Airways and reside at 201 Rye Lane, Peckham. I have attached a copy of the Biodata page of my Passport and my tenancy agreement.

Please do not hesitate to contact me if you require any further information.

Yours faithfully,

Moses Kevin Mark [email protected] 44-078-111-1111

Sample Formal Letter of Invitation  for Standard Visitor Visa to the UK written to a husband and wife

Below is a sample letter of invitation. The names on it are fictitious but this format has been used and visas have been issued using this format.

Moses is a 35 year old accountant that lives in Stevenage UK. On his last trip to Hong Kong 4 years ago he met Cindy and Dave (Kenyan citizens) who are also accountants attending the same conference that Moses went to attend. They have been corresponding since then over Facebook and phone calls. This year Cindy and Dave decided to visit Moses in Stevenage Uk.

Here is a sample formal invitation letter that Moses would write to invite Cindy and Dave to UK. This particular letter is addressed to the Consular Officer rather than to Cindy and Dave. All the necessary information are included in the letter. This letter forms one of the supporting documents for the visa application.

February 27th, 2018

(The Address of Moses can be formatted like a personal letterhead)

Moses Mark 234 Jessop Road, Stevenage, Hertfordshire SG1 5LL, United Kingdom +44 020 8669 1234

The Consular British High Commission P.O. Box 30465-00100, Upper Hill Rd, Nairobi City, Kenya

Dear Consular,

Application for Standard Visitor Visa for Dave Malaba and Cindy Malaba

I am writing to confirm I wish to invite my friends Dave and Cindy to visit me in the UK for 3 weeks during their vacation from April 1, 2018 to April 21, 2018.

I am a British Citizen and a chartered accountant Working at Frank and Coopers Chartered Accountants. I have known Dave and Cindy for 5 years, they are both chartered accountants in Nairobi Kenya. They will be staying at my home in Stevenage during their visit. Please find attached evidence of my accommodation.

Here are some more details about Dave and Cindy Malaba

Dave Malaba Date of Birth: January 1st 1980 Passport No: 000000000 Occupation: Chartered Accountant Address: 234 karibu St, Nairobi, Kenya. Telephone: +200-000-0000

Cindy Malaba Date of Birth: May 1st 1985 Passport No: 000000000 Occupation: Chartered Accountant Address: 234 karibu St, Nairobi, Kenya. Telephone: +200-000-0000

 Sponsorship Declaration to accompany invitation letter for UK visa.

It is possible that you may want to invite a family member or friend who is not in the position to sponsor themselves to the UK or you have simply chosen to sponsor their trip as a gift. If this is the case, it is advisable to fill out a sponsorship declaration form which can then be attached to the invitation letter for UK visa application. You may also choose to write a sponsorship letter .

Once the sponsorship declaration is filled and signed, send them to your guest. ( Here is the form again)

How should the Invitation letter for Visa be delivered?

There is no stipulated way of delivery for your letter of invitation. You can mail it to your guest or scan it and send via email. Some countries however, require that the letter be notarized. In this case, you have to find a way to get the original copy to your guest. In USA, Canada and United Kingdom, a scanned copy of the invitation letter for visa can be sent.

What happens next? After you send the Invitation Letter?

You guest would add the letter to their Visa Application package. They would then submit the application package to the British Embassy in their country or to a visa application collection company (depending on the company). They would pay the visa application fees and wait for an interview with the visa officer at the British Embassy. The procedure for issuing a standard UK visa differs from country to country. What I have provided is just a general overview.

Here is a suggestion of how much the visa fees are as at 2019 according to UK government site.

A Standard Visitor Visa costs £95.

The fee for a long-term Standard Visitor visa depends on its length:

• 2 years – £361
• 5 years – £655
• 10 years – £822

Other Invitation Letters for UK Visa

• Here is another sample invitation letter for parents
• Graduation Invitation Letter

Now check out our Ultimate Visa Interview or Application Kit .

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About the author.

I started this blog in response to the needs of friends and family for invitation letters for a visa. After thousands of letters and visas over a period of 12 years, I have become a voice in this arena. I am not an immigration lawyer. I am just a voice of help in the jungle of the internet. Thanks!

321 Comments

Hi I am UK resident have indefinit leave to remain I want invite my friend from south Africa what I needTo

Hi I am UK Citizen and I want to bring my son here in UK from Philippines. His a Filipino citizen ,what visa do I need to apply for him.

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How to write a Letter of Invitation for a UK visitor visa Application

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Visitor Visa - General Requirements

What is a letter of invitation?

Who should write the letter, what should be included in your visa invitation letter, tips for writing a successful uk visitor visa invitation letter.

Unless you are a non-visa national i.e. you are NOT visa-exempt, and need to visit the UK, you will need to apply for a ' Visitor Visa ' to enter the UK.

There are several types of visitor visas, each one permitting different/specific activities:

• A Standard Visitor Visa permits you to come to the UK for activities including tourism, visiting family and friends, conducting specific business activities (such as attending a meeting or conference), receiving medical treatment or for short term study. - This visa is also commonly known as a “Visit visa” or “Tourist visa.”
• A Permitted Paid Engagement Visitor Visa allows certain professionals to come to the UK for a paid engagement by a UK-based organisation or client.
• A Marriage Visitor Visa gives you permission to get married/register a civil partnership, or give notice of a marriage or a civil partnership in the UK
• Visa to pass through the UK in transit is required to pass through the UK in transit (on route to another country).

General Requirements of the Visitor Visa

As well as having a valid passport/travel document for the duration of your trip, the Home Office will also require you to sufficiently demonstrate that you are coming to the UK as a 'genuine visitor', which means that you will need to clearly evidence:

• That you will leave the UK when you finish your visit
• You have sufficient funds for your travel from and return back to your home country
• You will be able to financially support yourself and your dependants during your stay
• You are not attempting to establish permanent residence in the UK or make it your primary residence by frequent or consecutive visits.

How do you prove that you meet the requirements?

You will demonstrate the above to the Entry Clearance Officer assessing your application, by submitting relevant documents to support your case.

One of the documents you may need to include is a 'letter of invitation', depending on the reason(s) for your visit to the UK.

A letter of invitation (also referred to as an invitation letter or sponsorship letter) is usually required when:

• You will be visiting and/or staying in the UK with family, friends or partners.
• You need to carry out activities relating to your employment/profession or study outside the UK (e.g. attending business meetings or performing as a musician, participating in an academic exchange).
• Participating in a (permitted) paid engagement for UK-based organisation or client.

Why do you need a letter of invitation?

As previously stated, the Home Office wants to see that you will be coming to the UK as a genuine visitor. The letter of invitation serves as (further/additional) evidence of the purpose for your visit, what you will be doing during your stay and any other critical information that is relevant e.g. your family member or friend will be providing you accommodation and/or financial support for your trip.

Ultimately you want to make it clear to the Entry Clearance Officer that you will not be breaching the rules of your visit visa when you come to the UK.

If you are staying with family/friends

The letter will need to be written by the person that will be providing your accommodation and/or they will be financially supporting you, and addressed for the attention of the Entry Clearance Officer.

The person needs to be a British citizen or legal resident in the UK (known as the resident sponsor). Although the person writing the letter of invitation is not required to be a relative of the visa applicant, the relationship needs to be genuine, and needs to be sufficiently proven accordingly.

If you will be carrying out Permitted Paid Engagements

The letter needs to be written by the relevant UK-based organisation or client that you will be doing work for/with.

If you need to attend a business meeting, training, conference etc

The letter needs to be written by the organisation(s) sending you and/or inviting you to attend.

If you will be performing at an Event or Exhibition

A letter of invitation will need to be provided by the respective event organiser.

The purpose of the visit

The letter should explain the primary reason for the visit, such as to visit family or friends, for a holiday, to attend/perform at an event, for business purposes etc.

The length of your stay

The letter should specify the planned length of your stay, including the planned dates of arrival and departure.

A general background of the Applicant

You should mention the relevant ties to your home country, such as if you are in full-time employment, run a business or have assets there.

An overview of the your travel plans in the UK

The letter should provide an overview of your travel plans in the UK, including any planned activities or events.

A detailed itinerary is only really required if you will be carrying out professional engagements.

The relationship between the person writing the invitation letter and the visa applicant

The letter should explain the nature of the relationship between the person writing the letter and the visa applicant, such as being friends, relatives, employer, client etc.

A statement of financial support

If the person writing the invitation letter is offering to cover the costs of the trip, they should include a statement of financial support in the letter. This should include details of the level support they are providing and how the costs will be covered.

The location of where you will be staying

You will need to provide the full address where you will be staying, and (if applicable) the name and contact information of the person providing the accommodation.

All of the information included in the letter must be truthful and accurate

As well as being honest and transparent about your intentions for coming to visit the UK, It is important to ensure that the information you include matches with the application form.

Use a formal tone and professional format:

The invitation letter should be written in a formal tone, using proper grammar and spelling. it should also be formatted with a clear structure and layout. where appropriate, try to incorporate bullet points or numbered lists to help break up the text and make the letter easy to read and cross-reference for the home office caseworker., include all relevant information in a clear and concise manner:.

The letter should include all the necessary information about the planned visit, such as the purpose of the visit, the length of the stay, and the location of the stay. This information should be presented in a clear and concise manner.

What other Supporting Documents need to be submitted for the Visitor Visa Application?

Unfortunately there is no one-size fits all set of documents that can be applied to support your visitor visa application, as the items you must submit will always be subject to your personal circumstances. However, the core items you will be expected to include are:

• A copy of your valid Passport/Travel document
• Proof of Finances, such as Bank statements
• Evidence of suitable accommodation you have arranged in the UK
• Confirmation of any travel bookings, or relevant activity plans already scheduled

If you are required to provide one, an invitation letter will play an essential part in your UK visitor visa application. A well-written letter can help to demonstrate that you are coming as a genuine visitor to the UK.

To make an invitation letter most effective, it needs to be well structured and include all the relevant information in a clear and concise manner so it is easy to read, and correlates with the information on the application form and other supporting documents.

Ultimately, it is just one of many supporting documents you will need to submit for a successful application to get the visa granted.

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Related Posts

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How to Apply for a Visitor Visa to visit the UK

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Melanie Wong is a Senior Immigration Solicitor based in London, UK.

With over 20 years of legal experience , she has extensive knowledge and exposure of all areas of UK immigration law, with particular expertise in handling difficult and technically complex cases , including UK Settlement, Human Rights and British nationality law.

While every effort has been made to ensure that the information and law contained in this article is accurate and current as of the date of publication, we accept no responsibility for its accuracy or for any loss or damages arising from accessing, or the reliance, of this guidance.

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Inviting friends and family to come visit you in the uk.

In this chapter I’ll detail:

Standard Visitor visa

Valid reasons for visiting the uk, proper and appropriate accommodations, access to sufficient funds to support themselves, strong ties to their home country, genuine relationship with you.

Your friends and family might wish to visit you in the UK so that you can spend time together as well as see and experience the various attractions around the country. If they are not exempt (this depends on their nationality), then they will need to apply for a Standard Visitor visa.

The full requirements are available on the official UK Government page for Standard Visitor visas which also details what the visitors can and cannot do in the UK. The documents they will need to provide is extensive, as they will have to prove that (among other things) they have:

• Access to sufficient funds (either self-funded or by a third-party, such as you) to support themselves
• Strong ties to their home country where they will return to after their UK visit (i.e. they will not illegally over-stay in the UK)
• A genuine relationship with you

As a supporting document you should provide them a letter of invitation that they will include as part of their application. This is important especially if you’re helping them apply, as it establishes your relationship with them and makes clear what kind of support you will be providing them during their visit. A letter of invitation will strengthen their application, giving it a better case for approval.

I’m sharing the template I use; download the letter of invitation in support of a visitor visa application here . The template has placeholders for all the information noted above, and guidance on how to fill-out and print the document. Edit it accordingly, and send it (along with other required evidence from you) to the visitor so they can include it when they submit their application.

Visitors generally can perform tourist activities as well as business-related (not work – this is different) activities as outlined in the UK Government’s Visitor Rules . What they cannot do are:

• Do paid work
• Do unpaid work
• Live in the UK for long periods of time through frequent visits
• Get public funds
• Marry or enter into a civil partnership, or provide notice of marriage or civil partnership

A detailed guidance for visitors can be found at the official Visit Guidance by the UK Government.

You must ensure that the invitation letter clearly indicates the reasons the visitor is coming to UK, and that those reasons are valid.

If you are accommodating the visitors in your home then you’ll need to prove that:

• You legally live where you claim to live: this can be your lease agreement or your council tax bill
• Your residence is physically sufficient to house you and your guests: this can be your lease agreement showing the number of bedrooms your residence has, or a letter from your agent or landlord

If your visitors will be staying in paid accommodations then they will need to show that they can afford this on top of the other expenditures for their trip as well as their other expenditures in their home country while they are away.

Your visitors will need to show they have enough liquid funds to support themselves during their visit, and that they have had access to these funds for some time.

As the cost of living varies wildly in the UK depending on location, it is not prescribed how much these funds should be. The visitor should demonstrate that they understand what the costs are for where they are going and what they are planning to do, and that they have funds in excess of this, on top of the money set aside for regular expenditures (such as mortgage) in their home country. Additionally, they should be able to show that this money has been available in their account for some time; this duration is not prescribed but six months is a safe figure to use.

If you are paying for their visit then you’ll need to show that you can afford this on top of your own day-to-day costs of living in the UK.

The UK wants certainty that visitors will go back to their home country after their visit, and not stay in the UK illegally. Visitors thus will need to provide evidence that they have strong ties to their home country. This can be shown in a number of ways:

• The visitor has a stable job in their home country
• The visitor owns properties or businesses in their home country
• The visitor has other relatives that depend on them, living in their home country

All of these will have to be evidenced and included as part of their application. You should reiterate in your support letter that the visitor will return to their home country after they visit you in the UK.

You need to show how you are connected to the visitor. If you are friends or colleagues, you need to provide more detail (as opposed to if you were family); for instance, how you first met, or how long you have known each other.

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A guide to writing a Letter of Invitation for a UK Visitor Visa

The Letter of Invitation for a UK Visa, also known as a Sponsorship Letter for a UK Visa and as a Sponsor Letter, allows an individual to sponsor their friend, partner, or family member to come to the UK as part of their Standard Visitor Visa application. Please note that the letter does not guarantee entry into the UK, as the applicant for the visa must also meet other requirements.

The individual sponsoring the person visiting the UK must write the Letter of Invitation themselves. Alternatively, they could download a template, but they would still have to fill in the details themselves.

We shall tell you the important information you need to know about the letter, and how you can go about writing one. 

Who can write a Letter of Invitation for a UK Visa?

There are certain requirements that you must meet if you plan on sponsoring and hosting someone to stay with you. 

The requirements are:

• That you are a UK citizen, or a lawful permanent resident
• Related to the person you are sponsoring, or are their friend or partner
• Have a registered place to stay in the UK that you own or rent (a house or flat)
• Enough space in your home to accommodate your visitor

How do I write the letter?

First, you will need to address the letter to the Home Office, not the person you are sponsoring. This is because an Entry Clearance Officer or UK Consular Officer will be dealing with the application, and so will need to read the letter to ensure everything is in order. 

Since you will not know the name of the person reading the letter, you can choose to start the letter off with: ‘to whom it may concern’.

Ensure that your letter is written in a formal, official tone that is suitable to be read by a government official.

What should be included in an Invitation Letter for a UK Visa?

In your letter, you should include the following information about yourself:

• Address and telephone number
• Status in the UK (such as immigration status or citizenship)
• Relationship to the visitor

Information about the visitor you are sponsoring should include:

• Relationship to you
• Length of stay and travel itinerary 
• Purpose of visit
• How their expenses will be covered

There may be other details you will need to include. For example, if you and your visitor are going to be staying elsewhere during their trip, then you will need to include the address of where you are staying and the dates you will be staying there for. 

All of the information you include must be completely truthful and accurate. If there are any inaccuracies, then the applicant’s Visitor Visa application will be refused.

Do I need to include supporting documents?

When you send your letter to the Home Office, you will also need to include supporting documents. 

The documents you will need to include with your letter are:

• Your valid UK passport
• Evidence of your status in the UK (such as a biometric residence permit)
• Proof of ownership or proof that you rent your home (such as a mortgage statement, letter from the landlord, or a tenancy agreement)
• Evidence that you have the financial means to support your visitor (such as a bank statement)
• Copies of travel, accommodation and or activity documents showing your plans

You do not need to send your original documents, scanned copies will be accepted. 

What reasons can someone use a Visitor Visa for?

As you outline in the Invitation Letter for a UK Visa the reason for the visit, you should know what counts as a valid reason to use the Visitor Visa. 

It can be used for more than just a visit to friends and family or tourism.

The visa can also be used for:

• Attending an event
• Taking a short course for up to 30 days
• Carrying out research for academic, scientific or any other purpose
• Undertaking a Permitted Paid Engagement , such as giving a lecture or performing as a musician
• Volunteer for up to 30 days
• Take an exam or study
• Attend meetings or interviews
• Medical reasons
• School exchange programmes

Additionally, the visa allows you to work remotely from the UK; however, it cannot be the main reason for a visit. 

How we can help

If you or someone you know wants to visit the UK, then we can help.

Our team of immigration experts can assist you with the drafting of an Invitation Letter for a UK Visa, as well as guide you through every step of the application process for a Standard Visitor Visa. 

Arrange a free 10-minute consultation to discuss your needs with a member of our team. After this, you can arrange a longer consultation that can last either 30 minutes, or an hour.

The team member you initially talk to will act as your point of contact in the company, and you can ask them any questions you may have. 

Get in touch with us today if you need any help with a Visitor Visa or the Invitation Letter for a UK Visa. 

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If you have any questions, or want to book an appointment with one of our legal experts, contact Woodcock Law today. Call us on +44 (0)20 7712 1705 or email [email protected].

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UK Visa Sponsorship Letter

Anne morris.

• 10 November 2022

IN THIS SECTION

If you have friends or family members planning to visit you in the UK, they will need to apply for a standard visitor visa before they travel.

Visitor visa applicants are required to complete an online form and submit supporting documentation to evidence their eligibility to come to the UK as a tourist. In addition, it is generally advisable for visitor visa applicants to also submit a visa sponsorship letter in support of their application.

Who can write a visa sponsorship letter?

For visa sponsorship letter to be considered by the consular officer in support of the application, it should be written by a UK citizen or a UK lawful permanent resident. The individual should also have a relationship with the visa applicant, such as being a relative, friend or partner.

The individual should also have a registered place of residence in the UK and have enough room to accommodate the visitor for the entire period of their visit to the UK, unless either they or the applicant can provide clear evidence of alternative accommodation.

What to include in the visa sponsorship letter

While there is no specific, prescribed format for a visa invitation letter, the ‘sponsor’ should consider including the following information in their letter:

• Sponsor’s full name and date of birth
• Sponsor’s full contact details and address of their UK residence
• Sponsor’s occupation
• Sponsor’s own UK immigration status
• Visa applicant’s full name and date of birth
• Visa applicant’s full contact details and address
• Specify the relationship between the sponsor and the visa applicant eg family member
• Reason for the applicant’s visit to the UK, eg to attend a graduation ceremony or a wedding as a guest
• Details of the applicant’s visit plans, including their intended length of stay, accommodation contact details and how they intend to financially support themselves during their stay

While it is not mandatory for a visitor visa sponsor to provide financial support or accommodation for the applicant, if the sponsor is providing such support, the sponsor should make reference to this in the letter. This will require you to detail your occupation and income, as well as the extent of support you will be providing to the applicant during their visit. For example, how much financial support will you be giving, and will you be providing accommodation.

How to write a letter of invitation for a UK visitor visa

As discussed, there is no right or wrong format for a sponsorship invitation letter for a UK visa. That said, the following practical tips will help you to structure and write a letter that will have more impact in supporting a successful outcome for the visa application:

• Ensure the letter is signed by you (the sponsor) and dated.
• Ensure the letter includes up-to-date contact details so that you can be contacted by the UK consular officer in the event clarification is requested.
• Always provide documentation in support, referencing these documents within the contents of the letter. Avoid giving information that you cannot support with documents.
• Be clear and concise in what you need to say, avoiding any unnecessary information that is not relevant.
• Note that the sponsor letter does not need to be legally certified to be valid.

Having drafted your invitation letter, you should send this, together with any supporting documents, to the applicant so that they can include this within their visa application. Do not send your sponsor letter directly to the Embassy.

Documents to accompany the visa sponsorship letter

There are no rules stating what documents you should provide when sponsoring someone to come to the UK, although these could include any of the following:

• A scanned copy of your passport or ID to confirm your identification
• Evidence of your immigration status in the UK, such as a visa
• Proof of your residence in the UK, such as a mortgage statement or tenancy agreement
• Proof of funds where you undertake to financially support the applicant during their stay in the UK, such as bank statements or pay slips
• If you are arranging accommodation for the applicant, you will need to provide evidence of this in the form of a letter from the landlord/agent, or confirmation of a bed and breakfast/hotel booking
• If the visit is for a special family occasion, for example, celebrating a wedding, birth or important anniversary, consider including an invitation giving details of the event, as well as when and where it is to take place
• Any other document that you believe will help the applicant in getting their visa, for example, a short travel itinerary of the places you plan to visit together in the UK.

What other supporting documents should the applicant provide?

In addition to a visa sponsorship letter, the applicant will also need to submit documents evidencing their eligibility for a UK visitor visa. This will require them to provide proof of their:

• Ability to maintain themselves during their stay. This will include proof of accommodation and funds for the duration of their visit. For example, hotel booking confirmation and evidence of savings.
• Intention to leave the UK before their leave expires. For example, return or onward travel tickets or evidence to show sufficient funds to cover the cost of the return (or onward) flight, proof of employment, property ownership and car ownership in their home country, evidence of caring responsibilities at home. Evidence of studies if the applicant is a student, with confirmation of the date the student is expected to return.
• Reasons for the trip. The documentation should allay any concerns that the visitor may seek to stay on longer than the visa period.

Applicants are advised to remember that applications are more likely to be refused on the grounds of a lack of evidence, making it important to focus on building up supporting documentation to evidence their intention of returning to their home country.

Note also that if the application is refused, there is no right of appeal for a visit visa. While it is possible to make a new visitor visa application after a refusal, applicants should ensure they address the reasons for refusal, as detailed in the notification letter, in their new application.

Need assistance?

DavidsonMorris are experienced UK immigration specialists offering guidance and support to individuals in relation to their UK immigration status and making Home Office applications. We can advise on the eligibility criteria you will need to evidence and the process you will need to follow for your application. We can also help where you have dependants applying for permission to join you in the UK.

Whether you are applying for a UK visa or settlement, or if you have ILR and are looking to apply for a biometric residence permit as proof of your settlement, we can help.

For specialist UK immigration advice, contact us .

UK sponsorship visa letter FAQs

What is sponsorship letter in uk.

A sponsorship letter is used if you are inviting someone to visit you in the UK.

Do I need a sponsor letter for UK visa?

Under Paragraph 35 Part I of the Immigration Rules, visitor visa applicants should provide a letter from their sponsor as proof of their invitation to the UK.

How do I write a sponsor letter for UK visa?

Your sponsorship letter should include information such as your full contact details and details of the person you are sponsoring.

How much money do I need to sponsor a visitor to UK?

The applicant will need to show they have enough funds to cover their needs during their visit. UK immigration rules do not specify what is acceptable in terms of funds, so it is recommended to take advice on the specific circumstances.

Last updated: 10 November 2022

Founder and Managing Director Anne Morris is a fully qualified solicitor and trusted adviser to large corporates through to SMEs, providing strategic immigration and global mobility advice to support employers with UK operations to meet their workforce needs through corporate immigration.

She is a recognised by Legal 500 and Chambers as a legal expert and delivers Board-level advice on business migration and compliance risk management as well as overseeing the firm’s development of new client propositions and delivery of cost and time efficient processing of applications.

Anne is an active public speaker, immigration commentator , and immigration policy contributor and regularly hosts training sessions for employers and HR professionals

• Anne Morris https://www.davidsonmorris.com/author/anne/ Self Sponsorship Visa UK
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Invitation Letter for UK Visa

In some cases, UK visa applications require the visa applicant to obtain an invitation letter as part of the application process. This page provides a guide on how to arrange such a letter. If you require further guidance or have any other immigration queries, you can contact Manchester Immigration Lawyers online or call us on 0161 826 9783 .

Request a call back from our immigration experts

• What is a Visa Invitation Letter?

As part of the immigration process in the United Kingdom, some individuals or holders of certain passports may be required to prove that they are travelling to the UK for genuine purposes, and that they intend to leave and can afford to do so by the time their visitor visa expires.

A sponsor letter, also known as a sponsorship letter or letter of invitation, is a written document that outlines the reasons for which the visitor’s visa application is being submitted. The letter must be written by someone who is a friend, family member or partner of the applicant who is permanently based in the UK.

The letter should include details about why the individual wishes to enter the UK, and may require an overview of their accommodation and financial arrangements during the period they intend to visit. Applicants may also be required to clarify certain aspects of their circumstances at home and what type of activities they plan to do during the visitor’s stay.

A visa invitation letter may be a requirement for many visa applications to support the applicant’s case for visiting the United Kingdom.

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Requirements for a letter of invitation for uk visa, who should the letter of invitation be addressed to, what information should you include in the letter of invitation for a uk visa, what supporting documents should be attached to the invitation letter, how to write an invitation letter for a uk visa, sample of invitation letter for uk visa for family / parents, how can manchester immigration lawyers help.

A letter of invitation must be written by the partner, family member, or friend of the person submitting a visitor visa application. This person is considered the applicant’s ‘sponsor’.

Serious legal implications could be incurred if any of the information or evidence provided by the sponsor is inaccurate, untruthful or fake.

In order to be eligible as a sponsor, the individual must:

• Be British citizen, legal resident or lawful permanent resident in the UK
• Be registered at a permanent accommodation in the UK, either as the owner or tenant of a residential property
• Have enough space for the visitor to be accommodated for the duration of their UK visit.

Please note that the requirements may differ according to the personal circumstances of either the visitor or the sponsor. If you have particularly complicated circumstances, the immigration officer has the right to request further information or supporting documents to better understand your case.

A letter of invitation is a letter included with supporting documents as part of a wider UK visitor visa application. Therefore, the recipient of the letter will be a British immigration official processing the visitor’s visa application.

As the details of the entry clearance officer is not predetermined, the letter is best addressed in a formal tone as simply ‘Dear Sir/Madam’ or ‘To whom it may concern’.

The sponsor must ensure that they write in a formal tone and write in clear and grammatically correct British English.

Please note that ideally, the letter is not addressed to the visitor, requesting them to visit you. It is easiest to use the template included in this guide, addressed to an immigration official, as the point of the letter is to formally state the details of the visit and to confirm the sponsor’s involvement and support in the visitor’s trip.

If the sponsor writes an informal letter addressed to the visitor and doesn’t clarify the full details required, the letter could be rejected as a supporting document for the application and as a result could cause the full visitor’s visa application to be rejected.

If you require support with writing your letter of invitation, you can call Manchester Immigration lawyers today on 0161 826 9783 or contact us online.

The letter should be clear in confirming the sponsor’s:

• Full legal name
• Full UK address
• Up-to-date contact details
• Job occupation or proof of income/funds
• UK legal status
• Relationship to the visitor

The invitation letter for UK visa should be clear in confirming the visitor’s:

• Home country/address
• Travel itinerary
• Start and end dates of their visit, which must match the dates they are applying to visit in their visitor visa application
• Reasons for visiting the UK
• Accommodation arrangements in the UK
• Booking confirmations or any major anticipated expenses
• Any important financial information, such as their ability to fund their own trip or their plans to share the funding of their trip with the sponsor

As individual circumstances differ with regards to a visitor’s reason for travelling to the UK, including their personal situation at home, which country they are travelling from, and the circumstances of the UK citizen sponsor, the needs of each UK visa application will be relatively unique.

However, in general, each sponsorship letter will require the following documents as valid evidence from the person writing:

• A copy of the sponsor’s British passport or biometric residence permit proof
• Utility bills, tenancy agreement proof, or mortgage statement as proof of address
• Bank statements confirming the sponsor has sufficient funds to support the visitor for the entire duration of their stay
• Work ID of sponsor to provide proof of income, if applicable

Additional documents that will likely be required as part of the application include:

• Flight tickets, travel or accommodation booking details of the visitor showcasing how and where they intend to travel to in the UK. Please note partial evidence may be sufficient if the trip is yet to be fully arranged, so long as the trip itinerary is clearly outlined in the letter of sponsorship
• Original documents of the visitor and family members (if applicable), e.g. their passport
• Proof of relation/relationship between the sponsor and visitor, such as evidence of long-standing friendship, marriage certificates, birth certificates, proof of lineage, etc.

If you, a friend or a family member are struggling to obtain the proper supporting documents to include in your UK visa application alongside your invitation letter, you may require some legal advice or guidance. Manchester Immigration Lawyers can help. Contact us online or call us on 0161 826 9783 .

If you have any questions about UK Visa, our team is happy to assist. Get in touch

An invitation letter for UK visa need not be over complicated. The letter of invitation must be written in a formal, straightforward and informative tone that clearly and simply states the purposes of the applicant’s visit. It does not need to be written in an elaborate, overly fussy way – it just needs to have the relevant information clearly outlined.

Please note that if your letter is vague or unclear, it could be rejected.

Below is a sample letter template that the sponsor can use to structure the invitation letter written by the sponsor.

Sponsor’s full name Sponsor’s full address Sponsor’s telephone number Sponsor’s email address Date

Title: Letter of invitation for the application for a visitor visa for name of the applicant

Dear sir/madam,

I write this letter as a letter of invitation/sponsor letter for name and date of birth of visitor, who will be visiting me in the UK from name of home country of visitor. I am writing this letter as their state relation to visitor (friend, relative etc.)

I am a UK citizen/legal resident of the UK and have been a British citizen/lawful permanent resident since date/year you became a citizen or resident. I am employed full time/part time as a sponsor’s profession at company, or explain your income circumstances e.g. retired, self-employed, unemployed.

I can confirm that during name of visitor ‘s time in the United Kingdom, they will be staying with me/name and date of birth of host at address of registered place visitor will stay. I can confirm the exact dates of their visit are start date to end dates.

The reason (s) for name of visitor ‘s stay are describe the purpose of the visit, e.g. visiting family.

I confirm that I have the financial means to financially support visitor’s name during their stay and fully intend to support them in the United Kingdom. I have included financial statements with this application as evidence. I intend to contribute towards/cover their food, accommodation, travel plans, and leisure expenses. I also confirm they will be accommodated comfortably at my home/other address during their visit.

I have included the following documents as proof of my intention to support name of visitor during their time here in the UK:

List supporting documents.

Please don’t hesitate to get in touch if you require any further information from me.

Kind regards,

Author’s signature

Author’s name

Travelling to the UK is an exciting prospect for most applicants who wish to visit, work or reside in the United Kingdom.

However, visa application processes can be difficult, especially if your personal circumstances are complicated or you have had your visa refused before. We understand how critical it is that the process goes smoothly for you, and that your Invitation Letter as well as the rest of your application is accurate and has the best chances of being approved.

If your circumstances are exceptional, we strongly advise that you request the help of a legal professional to help you with your immigration challenges.

That’s why Manchester Immigration Lawyers are here. Our expert immigration lawyers can support and guide you through your letter of invitation process and with any other immigration matters you require assistance with.

Contact us online today or call us on 0161 826 9783 .

You may be interested in reading about.

Visitor visa uk, family visitor visa uk, family visa uk, spouse visa uk, fiance visa uk, how much do you need as proof of funds for a uk visa.

The visitor and/or sponsor must be able to prove that between them, they have sufficient funds to support the visitor and any dependents for the entire duration of their trip to the UK.

It is therefore essential to ensure the purpose and details of the visit are clearly stated so that the immigration officer can easily conclude that the estimated total cost of the visit are consistent with the available funds of the sponsor/visitor, which will need to be included as supporting documents as evidence in the application in the form of bank statements or other financial documentation.

Does the Visitor Have to Stay at the Sponsor's Home?

No, the visitor does not have to stay in the actual home of the sponsor in order to be approved for a visitor visa, but the address or addresses that the visitor expects or intends to stay at must be clearly outlined in the letter of invitation.

If the visitor has a busy itinerary travelling around the country during their trip, the sponsor can provide their main address and all the relevant documentation to prove the sponsor’s ownership/rental agreement of the property. Then, within the details of the letter, the sponsor can outline the more intricate details of the trip, for example if the visitor is visiting several family members or friends who live in different parts of the UK, or if the travel itinerary includes staying in hotels.

The purpose of the sponsorship letter is to prove the validity of the trip and to ensure no suspicious or illegal activity is intended by the visitor during their trip.

Is the Sponsorship Letter the Same for Business, Family, or Study Visas?

There are many different types of UK visas that require a sponsor or sponsorship letter to be included in the application.

Generally, a sponsorship letter of any kind will follow roughly the same format as the sample letter outlined in this guide, but will require the sponsor to provide evidence in accordance with the visa requirements and purpose, and so the supporting documents and detail included in the letter may differ significantly.

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How to write a letter of invitation for a uk visa.

Writing an invitation letter is an important part of having a friend, a partner, or a relative relocated to the United Kingdom. Since it is a part of the official procedure, the rules such as the format of the letter of invitation are strict and have to be followed with precision. The article will cover important questions such as how to send an invitation letter for a visa as well as the technical details of the procedure.

What is a Visa Invitation Letter?

The main purpose of such a letter is to support a visa application. It is used in case the applicant is getting invited on sponsorship terms, meaning the author of the letter will provide them with accommodation and support them throughout their stay in the United Kingdom.

With the help of a supporting letter for visa, the Home Office can verify the intentions of the applicant and ensure they won’t need any support from the government during their visit. Even though the sponsor letter for a UK visitor visa is not the most vital part of the procedure, an otherwise perfect application may easily be turned down because of an improper submission of the letter.

Requirements for a Letter of Invitation

The author of an invitation letter for a UK visa for a friend or a relative should ensure they comply with all the requirements to become a sponsor of the applicant. First of all, it is necessary for the author to be a UK citizen, as only they are allowed to sponsor visitors to the country.

Secondly, it is necessary for the author to have a relationship with the applicant. As it was already mentioned, it is possible to write a UK visa invitation letter for parents, friends, relatives, and partners. It is important to keep in mind that the relationship has to be proven in order for the Home Office to accept the letter.

The last requirement is associated with providing the applicant with accommodation. It will be necessary to include the details regarding the property the visitor is going to stay at, whether it is an owned property or a rented out place. The property itself should be large enough to accommodate the visitor, and the invite letter for a UK visa should include all the relevant details to prove it matches the criteria.

Who Should the Letter of Invitation be Addressed To?

It might sound counter-intuitive, but a letter of invitation for a visa is not addressed to the person who is being invited to the United Kingdom. It is a document that will be reviewed by the Home Office as a part of the application, and it is needed to have proof that the person visiting the country will be supported throughout the duration of their stay.

With that in mind, the tone of writing should be official, and the letter itself should be addressed to the government’s representatives who will be reviewing it. Since it is a letter to the embassy for a visa request and it is impossible to know the person who will be checking it in advance, the author is allowed to open it with “Dear Sir or Madam”.

What Information Should be Included in the Letter of Invitation?

There are three groups of details that should be covered in an invitation letter for a UK visa. It includes the author’s personal information, information about the applicant, and information about their relationships and planned interactions.

The author of the invitation letter for a visa to the UK should include their full name and address, phone number, profession and current occupation, and their legal status in the country. The details about the applicant should include their full name and the schedule of their planned trip to the United Kingdom.

The third part of the letter should cover all the relevant details regarding the visit. It should include information about the relationships between the author and the applicant, the planned length of the applicant’s trip to the UK, the purpose of the trip, and the details regarding the accommodation. The letter of accommodation for a UK visa should also include financial details, since the author is supposed to sponsor the applicant.

In case some details of the trip have not been arranged yet, it is appropriate to include approximate information to the invitation letter for a UK visa for family members or eligible visitors. This especially relates to the dates of the trip, as they are rarely arranged when the immigration letter of invitation is submitted.

What supporting documents should be attached to the Invitation Letter?

As it has been mentioned in the previous sections, the details included in the invitation letter for a spouse visa or other type of UK visa should be proven in order for the Home Office to accept it. For the author, it means that they will have to attach a number of supporting documents to the letter.

First of all, it will be necessary to attach a scan of the passport and a document that proves the author’s citizenship in the United Kingdom. Secondly, the letter should include documents regarding the property. Whether it is owned or rented out by the sponsor, the corresponding documents have to be attached to prove the accommodation is arranged.

The author will also have to prove their ability to sponsor the visitor. Thus, it will be necessary to attach bank statements or other documents that will let the Home Office ensure the author is capable of supporting the visitor financially throughout their stay in the United Kingdom. In case the trip has already been arranged, the traveling documents should be included in the letter as well.

Sample of Invitation Letter for UK Visa

The procedure is rather straightforward, so for the majority of cases, a standard form can be used. The template of an invitation letter for a visa can be found below.

Sponsor’s Name Sponsor’s Address Sponsor’s Phone Number Sponsor’s Email Address Date of Writing the Letter

Application for visitor visa for *name of the applicant* Dear sir/madam,

This is a letter of invitation for *name of the visitor and their date of birth* to come to the United Kingdom and stay with me *author’s name and date of birth*. They will stay with me for *planned duration* at *address* from *starting date* to *ending date*.

*Name of the applicant* is my *friend/relative*, and the intention of the visit is *description of the visit’s intention*.

I am a UK citizen by birth and work as a *profession* at *company*. I intend to financially support the *applicant’s name* throughout the duration of the trip, including food, accommodation, and travel expenses within the United Kingdom. I also have enough space to accommodate *applicant’s name* at my *type of property* for the duration of their visit.

Please find attached *mention the supporting documents attached to the letter*.

If any additional details are required, feel free to contact me.

Yours faithfully,

*Author’s signature*

*Author’s name*

How we can help?

The team of Sterling Law is always willing to help UK citizens with writing invitation letters for their friends, relatives, or partners. Our solicitors know exactly how to invite someone to the UK without any trouble, and we are ready to review each case individually. Feel free to book a consultation online or visit our office in London to get personal help from our experienced team of lawyers.

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Letter of Invitation for friends and family to visit the UK – Guidelines and Samples

Tell Us What You Think?  

To apply for the UK visit visa it is required that the applicant submits an invitation letter. A letter of invitation for the UK visit visa is a letter written by a citizen or legal resident of the United Kingdom, addressed to a foreigner with whom they have family ties or friendship, inviting them to stay over at their house. It is also a confirmation that they have enough room for the visitor, for the entire period of their stay in the UK.

This letter, also known as a sponsorship letter for UK Visa, can also be written in another format. The letter can be written addressed to the UK consular officer, confirming that they are willing to admit an international with whom they have family ties or friendship, and also that they have enough room for the visitor for the entire period of their stay in the UK. Either version is acceptable.

In order for the letter to be valid and taken into account by the UK consular officer, the host who writes the letter must fulfil the following requirements:

• must be a UK citizen or lawful permanent resident
• must be a visitor’s friend, boyfriend/girlfriend or relative
• must have a registered place (home, flat)
• must have enough room for the visitor during their whole period of stay in the UK

How to Write a Letter of Invitation for a UK Visa?

Though writing an invitation letter might sound challenging especially for the host, it is actually a very simple thing to do. If you are the host, you will just have to write down why you are willing to admit this person in your house and how long they are going to stay. However, if you still feel clueless here you have a guideline on how to write a letter of invitation for a UK Visa. Download a sample invitation letter here .

Decide to whom you are going to address the letter, to your guest or the consular officer. It might seem a tricky decision to make, but it does not matter that much. The important thing is what you say and not to whom. In both cases, the consular officer is going to read it.

If you do not know where to start writing a letter of invitation for a UK visa, write the following information in a list:

• Your full name
• Your date of birth
• Your full address and telephone number in the United Kingdom
• Your occupation
• Your status in the United Kingdom
• Visitor’s full name
• Visitor’s date of birth
• Visitor’s address and telephone number
• Visitor’s relationship to the host
• Visitor’s purpose of the trip
• How long the guest intends to stay in the UK (specific dates)
• Details on accommodation and living expenses
• Your signature

Every sponsorship letter for UK visa must contain the above-listed information. After writing all this information in a paper, then you can start arranging it in the form of a letter and shaping it.

Supporting Documents

In order for what is written in the letter to be taken into account by the consular officer, it is better for the host to send some additional documents alongside the Letter of Invitation. These extra requirements are not a must, but they are still a huge plus in visitor’s favour. These documents are as follows:

• A scanned copy of the host’s ID/passport
• Evidence of their status in the UK
• Evidence of means of subsistence (if the host will financially support the guest)
• Proof of home / flat ownership or rental contract
• You may also add any other document that you believe would help your visitor in getting their visa.

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Legal Notice

Getting a visitor visa for family and friends

This advice applies to England. See advice for See advice for Northern Ireland , See advice for Scotland , See advice for Wales

Your friend or family member can apply for a visitor visa so they can visit you in the UK. Visitor visas are usually for up to 6 months.

Bringing your partner to the UK to get married or register a civil partnership

Your partner can’t use a standard visitor visa to come to the UK to get married or register a civil partnership.

If you and your partner want to live in the UK after you get married or register a civil partnership, check if they can apply for a partner visa .

If you and your partner don’t want to stay in the UK together, your partner can come to the UK on a marriage visitor visa. This means they’ll have to leave the UK within 6 months. Check how to get a marriage visitor visa on GOV.UK .

Check if your visitor needs a visa

You’ll need to check if they need a visitor visa on GOV.UK if you don’t already know - it depends on their nationality.

If your visitor doesn't need a visa, they might need to get an electronic travel authorisation (ETA) before they travel to the UK. You can check if your visitor needs an ETA on GOV.UK .

Some visitors can scan their own passport at an ‘eGate’ instead of speaking to an immigration officer. Check who can use the eGates on GOV.UK .

If they can't use an eGate, they should still be prepared to explain why they’re visiting when they get to the border. If the Border Force thinks they might try to stay longer, they can refuse them entry

If you’re helping your visitor apply for a visitor visa

They’ll have to apply online .

Make sure your visitor puts their information in where it asks for the applicant’s details .

After you fill in the form, the visitor will need to have their fingerprints and photograph taken at a visa application centre. Check where their nearest visa application centre is  before you apply, because it might be in a different country.

The online form asks you some questions to get to the visa you need. 

If you need more support with your application 

You should consider getting specialist advice if you’re unsure about the application. It might cost you money but it can save you time and hassle. Your local Citizens Advice can either help you or let you know where to get expert advice.

Documents you’ll need to include

You’ll need to include documents that support their application when you send it off. The online form will give you guidance on what to include, but here are some things to keep in mind.

If your documents aren’t in English or Welsh, you’ll need to provide certified English translations of your documents with the originals. Each translation has to include:

confirmation from the translator that it’s an accurate translation of the original

the date of the translation

the translator's full name and signature

the translator's contact details

Prove they’ll be returning to their country after their visit

You could show proof your visitor has a job or studies to go back to in their home country. You can also show they have family who depend on them in their home country.

Prove there’s enough money for the trip

You’ll have to provide evidence to show that the visitor’s trip can be afforded, whether it’s being paid for by them or by you. 

If the visitor is paying for themselves, they’ll have to include documents proving that they can afford it, for example bank statements or payslips.

If you’re paying for their visit (eg for their flights and accommodation), you’ll need to prove that you can afford the visitor’s trip as well as your own costs - for example your rent, mortgage and general expenses.

an estimate of how much the trip will cost - this needs to be as accurate as possible

proof of your income and where you work, for example payslips or an employment contract

proof that you have enough money to pay for the visitor’s stay, for example recent bank statements

proof that you’re in the UK legally, for example a copy of your passport or visa

Prove you have a genuine relationship

You’ll have to show how you’re connected to the person visiting you.

If the person visiting you is a friend, boyfriend or girlfriend, you might need to give stronger proof they’ll be returning to their country after their visit.

If your visa is refused

You can read the government’s guidance on reasons for refusing visas on GOV.UK, if you're concerned the visa you're applying for might be refused.

You can’t usually appeal if the visitor visa is refused. It's quicker and easier to apply again. Make sure you deal with the reasons your first application was refused.

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Page last reviewed on 30 January 2024

How to write an invitation letter for UK visa

• Post author By adukvisa
• Post date February 12, 2020
• No Comments on How to write an invitation letter for UK visa

To apply for a UK visa , applicant is required to submit an invitation letter written by a citizen or legal resident of the United Kingdom, addressed to a foreigner with whom they have family ties or friendship, inviting them to stay over at their house. This is a proof to confirm that they have enough room for the visitor, for the entire period of their stay in the UK.

Invitation letter also known as a sponsorship letter for UK visa can address to the UK consular officer to confirm that they are willing to admit an international with whom they have family ties or friendship, and also that they have enough room for the visitor for the entire period of their stay in the UK.  Both of two formats are acceptable.

Eligible requirement to write a letter of invitation

The people who want to write an invitation letter for a UK visa must fulfill the following requirements:

• must be a UK citizen or lawful permanent resident
• must be a visitor’s friend, boyfriend/girlfriend or relative
• must have a registered place (home, flat)
• must have enough room for the visitor during their whole period of stay in the UK

Step by Step to Write a Letter of Invitation for a UK Visa

Writing an invitation letter might sound challenging especially for the host, however, if you read carefully the following steps and do as instruction you will see it is very simple. If you are the host, you will just have to write down why you are willing to admit this person in your house and how long they are going to stay and provide all following required information in your letter. That all things you have to do.

Decide to whom you are going to address the letter, to your guest or the consular officer. It might seem a tricky decision to make, but it does not matter that much. The important thing is what you say and not to whom. In both cases, the consular officer is going to read it.

If you do not know where to start writing a letter of invitation for a UK visa, write the following information in a list:

• Your full name
• Your date of birth
• Your full address and telephone number in the United Kingdom
• Your occupation
• Your status in the United Kingdom
• Visitor’s full name
• Visitor’s date of birth
• Visitor’s address and telephone number
• Visitor’s relationship to the host
• Visitor’s purpose of the trip
• How long the guest intends to stay in the UK (specific dates)
• Details on accommodation and living expenses
• Your signature

Every sponsorship letter for UK visa must contain the above-listed information. After writing all this information in a paper, then you can start arranging it in the form of a letter and shaping it.

Supporting Documents

In order for what is written in the letter to be taken into account by the consular officer, it is better for the host to send some additional documents alongside the Letter of Invitation . These extra requirements are not a must, but they are still a huge plus in visitor’s favor. These documents are as follows:

• A scanned copy of the host’s ID/passport
• Evidence of their status in the UK
• Evidence of means of subsistence (if the host will financially support the guest)
• Proof of home / flat ownership or rental contract
• You may also add any other document that you believe would help your visitor in getting their visa.

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Personal musings of a Filipina in the UK

Sponsor’s Invitation Letter Sample For UK Visit Visa (Tourist Visa) Application

Sponsor’s Invitation Letter Sample For UK Visit Visa (Tourist Visa) Application

I am posting a sample of a sponsor’s invitation letter used for visit visa application. Please note that this just an example and you can always tailor it to your need and liking. 

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8 thoughts on “ sponsor’s invitation letter sample for uk visit visa (tourist visa) application ”.

Hello, So before sending it to my friend do I have to send in the embassy to be approved

Like Liked by 1 person

The sponsor’s invitation letter should be included in the list of documents the applicant needs to submit to apply for the visit visa.

Does Sponsor’s invitation letter need to sign before sending??

Can I sign and PDF scan all the documents I need to email to the friend visiting me?

HI, What can I write if I,m in London in the part of “Entry Clearance Officer ” I´m to my mom to stay with me for a month, but I don’t know what I can add in that seccion, help please!

Hi. Can you explain what you mean, please. Thank you.

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