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11 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

April 8, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 11 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

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An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

• Save time, plan more effectively, and provide an organized format for all the important details of their trip
• Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
• Get quick access to all of the necessary details in one place
• Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

• Have clear and concise language
• Organized and easy-to-read format
• Customizable and easy to edit
• Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 11 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

11 Travel Itinerary Templates for Your Next Trip

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

Streamline your travel planning with ClickUp’s Trip Planner Template ! Say goodbye to the chaos of scattered details and hello to a centralized hub for all your trip essentials. From flights to accommodations, activities to budgets, this template has you covered. Save time by organizing everything in one place and ensure nothing slips through the cracks.

With customizable features like custom statuses, fields, and views, you can tailor the template to suit your specific needs. Collaborate effortlessly with friends and family to create the ultimate travel experience. Whether you’re jetting off for a quick getaway or planning a work trip, this template provides the tools you need for a successful trip.

Set your budget, research destinations, create itineraries, and finalize details all within ClickUp’s intuitive platform. Track progress, assign tasks, and monitor productivity with ease. From start to finish, ClickUp’s Trip Planner Template empowers you to plan your dream trip efficiently and effectively.

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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The Travel Quandary

The Ultimate Trip Planner Template – Easy To Use Excel Format!

You’re about to embark on your next adventure – hooray! 

Travel planning comes naturally to some who thrive on the challenge to find the best deal on a tour, stay at the coolest hotel or dine at the hottest new restaurant. These travellers are always at the airport on time, check opening hours of attractions before leaving home and have packing down to a fine art form. On the other end of the scale, there are travellers who prefer to go with the flow, do things spontaneously and are happy to rock up to a new destination and “wing it”.

According to the World Tourism Organization (UNTWO), 1.4 billion people travelled internationally in 2018. And apparently, there are over 750 million users of Microsoft Excel worldwide. There’s a high chance that you’ll fall into both of these categories (we don’t know the exact number but it would make for a pretty neat Venn diagram). And if you also classify yourself as an “unprepared” and/or “unorganised” traveller, our trip planner template is designed to help YOU.

Microsoft Excel is not only used by accountants and finance people. Microsoft Excel has become the ultimate planning and analysis tool, recognised and used worldwide which is why we’ve chosen it to create our trip planner template. We hope you find it useful and welcome your feedback and recommendations!

FREE TRIP PLANNER TEMPLATE! MICROSOFT EXCEL & GOOGLE DOCS

Why use a spreadsheet to plan your trip.

• Identify gaps in your itinerary (closures, public holidays, mandatory reservations)
• Save money (better budget decisions, better choices on trip)
• To get you excited! You’re going on a holiday! Hooray!

Download your free trip planner template here

Note: For Google Docs template, download the .zip file and upload the spreadsheet to your Google Drive. Once uploaded, open with Google Sheets.

Using this spreadsheet

The Ultimate Trip Planner Template is built into a spreadsheet which is divided into six sections. We’ve built this trip planner to include 16 days of travel but you can adjust the length of the trip by adding or removing columns in the spreadsheet.

Once you’ve confirmed your travel plans, add them here. This is where you can record all your reservations – flight details, accommodation, car rental, equipment rental, tour reservations etc. Listing them on one tab means you can quickly jump in and find those important details when you need them.

2. Planning

Researching airlines, hotels, Airbnbs, car hire, tour operators and travel insurance policies can be exhausting. You’ll probably go through a phase where you’ll have so many tabs open on your browser, it’ll make you want to pull your hair out! If you also need to compare prices and dates with your travel companions, it can become downright overwhelming.

When you find a potential option you like, add it to the “Planning” tab. When your research is condensed into a neat summary, it will be a simple exercise of reviewing all possible suppliers, key dates and prices and then after a process of elimination, you will be left with the most suitable option.

A budget is by no means set in stone. Our budget tab is designed to help with your travel planning decisions. We feel that it is important to understand the costs of a holiday before making any hasty decisions. And we consider it even more important that you don’t spend beyond your means!

We don’t want to sound like party-poopers but the last thing you want is to get ripped off and/or find yourself stuck abroad without any money. By understanding where you plan to spend the bulk of your hard-earned money on your holiday, you can plan where you’ll allow yourself to splurge and other areas where you may need to tighten the purse strings.

For example, we give ourselves extra budget for food and coffee experiences as this is an aspect we love about travelling. We tend to book budget/basic accommodation on the road depending on the destination and available options, as all we need is a bed, access to a (preferably) hot shower in a secure room.

A good chunk of your budget will already be paid or known in advance before you’ve even left home (i.e. flights, some ground transport, accommodation, tours (if applicable) etc), so this should also help when allocating your budget to food, shopping and extras. There will also be times where you need to be strict and say “no” if your gut feeling and bank account tell you that you cannot afford a certain something. Be conservative but also be kind to yourself – you are treating yourself to a holiday after all and you’ll have to spend money to fully enjoy the experience!

4. Itinerary

We spend a lot of time planning our travel itineraries on a day by day basis and even breaking it down to each hour of each day. Some people call us crazy but when we are short on time and have an extensive list of things to see/do/eat/shop etc, we prefer to be organised.

Laying out our trip day by day also helps us to block out periods of time for travel or to take note of when restaurants and attractions are closed. Of course, plans can and will change. Rain may force you indoors (museums, galleries, shopping) or an unknown public holiday may disrupt your planned travel day.

We recommend using this tab to roughly outline your plans and drop in the activities and places you simply cannot miss. You can move activities to different days if your original plan doesn’t work out. If you want, record your daily expenses at the bottom and you can track how your actual spending goes against your budget.

5. Packing List

For those who begrudge packing, it tends to be the case that you will end up wearing 20% of your packed belongings during 80% of your trip. Or if you’ve left packing until the last minute and thrown items higgledy-piggledy into your suitcase, you’ll arrive at your accommodation to realise you’ve forgotten your favourite undies or packed the wrong shoes.

Packing lists work. Once you’ve considered the weather and climate at your destination, your baggage allowance plus the duration of your trip, you can plan what you need and limit unnecessary purchases on the other side.

We’ve compiled a pretty epic packing list covering practically every type of adventure and possibly everything that you may need. Feel free to adjust accordingly to your requirements.

6. Checklist

This is the final step before you walk out your front door to embark on a brand new adventure. Before you go, use this tab to ensure you’ve dotted all the i’s and crossed all the t’s. And then you’re off!

Bon voyage!

WHERE WILL YOU TRAVEL NEXT?

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Give us your feedback of the Trip Planner Template below!

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CONTINUE PLANNING YOUR TRAVELS

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28 thoughts on “the ultimate trip planner template – easy to use excel format”.

HOLY COW I cannot believe I found EVERYTHING I needed all in one for FREE. I feel like I have ROBBED someone! My partner and I never grew up in households where family vacations were had, so we have no idea what were doing. Thank you kindly to The Travel Quandary. If I can donate, share your page, volunteer, etc. let me know how I can repay <3

SO HELPFUL ! THANK YOU SO MUCH !

How you extend the dates! I am going for a month

This template is so great! Planning a trip to New Zealand and will be traveling around a lot – this is super helpful!

NICE!! MUCHAS GRACIAS VERY COOL!!! Alina

Thank you so much for sharing your knowledge and your files!

Thanks so much for the template. This is a very good start for a traveller like me. Easy to use!

Amazing template! Exactly what I needed. Thank you!

Thank you for the great tool! I was wondering if theres a way to enter an end date as well to the itenerary?

Hi there! I was wrapped to see that the template is created by some Aussies! and local ones as well. I’m from Melbourne! Template is a charm! Just what I’ve been looking for ages! Planning our Europe trip for 2023 that got cancelled in 2020! (We all know why!!) Will let you know how it goes and will definitely check out your website! Thanks,

Hi Rosanna, we’re so glad to hear that you’ve found this template useful! Very jealous that you’re planning an escapade to Europe. No doubt it will be amazing! Safe travels 🙂

Thankyou for your post on THE ULTIMATE TRIP PLANNER TEMPLATE on excel. It is very usefull. I have been using this template to plan my trips for a while now and it has saved me a lot of time. I highly recommend it to anyone who is looking for a travel planner.

Didn’t work. At least, not on my version of excel.

something about “delimited” something or another.

Hi Piotr, We’re sorry to hear this. What version of excel are you using? Are you on a Mac or PC? If you wish, we can email you an Excel copy of the template.

So so sooo helpful! I’m happy to find this great itinerary template! Thank you so much.

Thanks Tahira! We’re so glad that you found it helpful. Enjoy your travels! 🙂

Hi Tahira, we’re thrilled you found this template helpful. Enjoy your travels!

I needed this so much, easy and simply. Thank you for a great spreadsheet.

Thanks Nga! Happy travel planning!

Hi Nga, we’re so glad you loved this spreadsheet. Hope you had an amazing travel adventure!

Thank you , soooo much ! I appreciate you putting this together and sharing it

Hi Priscilla! So glad that you found this planning template useful! We hope you enjoy your trip!

I am so excited to find this. (Thank you, Pinterest!) I will be leaving in a month on an eight day train trip and this is exactly what I needed to get all my ducks in a row. Thank you so much!

HiTeresa! We’re so glad to hear this and so exciting for you. Enjoy your trip!

This is great! Found this as i was looking for a newer travel planner and this is very helpful and user friendly!

We’re so glad to hear this! Happy travel planning!

great tool. never used a planner before and it has most every item to consider… add a route sheet for those who driving to, during and back from their vacations…

Glad you like it and thanks for the feedback. We’ll look into adding a new tab for routes.

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Calypso Tree

34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

• All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

• Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

• Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

• Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

• Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

• Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

• Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

• Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

• Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

• Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

• Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

• Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

• Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

• Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

• Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

• Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

• Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

• Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

• Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

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Travel Itinerary Template Word

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Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

• Open Word and choose a blank document or a pre-made template.
• Fill in your travel details like flights, hotels, and fun stuff to do.
• Add any  extra notes  or  checklists .
• Save it, print it, or share it via email.

Tips for Using Word Templates

• Spell-check : Always run a spell-check to avoid any errors.
• Save Often : Keep up your hard work. Save your doc often!
• Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

Itinerary Templates Excel

Itinerary Templates Free

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Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

• Make your plans in any software that can be saved as a PDF.
• Double-check all your details and  spelling .
• Save or ‘print’ your plans as a PDF file.
• Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

• Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
• Compatibility : Always ensure the people you share the PDF with can open it.
• Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

• Free Itinerary Templates
• Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

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About the author.

Travel Itinerary Template

Easily create a concise summary of your travel plans using our free Travel Itinerary Template for Excel or Word. List your flight, transportation, lodging, meeting times and other activities so that you can get the information quickly while you're on the go. It includes a place to add hyperlinks, so you can link to maps or your flight's check-in page. Save the spreadsheet onto your mobile device (using OneDrive or whatever you prefer) so that you can access it easily. You may also want to print a paper copy just in case.

Other Versions

License : Private Use (not for distribution or resale)

Authors: Jon Wittwer , Jim Wittwer, and Laura Cutler

Description

This travel itinerary template allows you to keep the many different and important trip details in one place. Details like confirmation numbers, flight times, meeting times and locations, car rental and hotel locations, and more. It is organized in a way that flows nicely with the actual trip: leaving on a flight, renting a car once you arrive, checking in at your hotel, attending meetings and events and then flying back home. It's an effective solution when planning a trip for yourself, your boss or fellow employee.

Create a Vacation Itinerary

We tried to design this to make it easy to customize. For example, if you are going on a vacation instead of a business trip, you could change the "MEETINGS" section to "ACTIVITIES" and then list some of the possible activities you could do while on your trip.

Instead of "Topic" and "Room" as labels you could add "Cost" and "Hours" to note how much an activity would cost and what hours the museum, store, or attraction is open.

Travel Tips and Resources

• Check the Weather!! at wunderground.com - This is a pretty cool travel planner by Weather Underground that will show you the weather during your trip. Use whatever weather app you prefer, but remember to check the weather.
• Tips for Traveling Abroad at travel.state.gov - This is an important checklist to use if you are traveling out of the country.
• Check with Big Brother at tsa.gov - Flying? Check TSA's rules and remember to leave the key-ring pocket knife that you got for Christmas at home.

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Top 5 FREE Travel Google Sheets Itinerary Templates To Plan Your Trips

Posted on Last updated: November 11, 2023

A well-organized trip includes lots of things!

Google Sheets is the perfect tool for seasoned travelers, backpackers, digital nomads , and even those who have suddenly planned their road trip. It helps them plan their trip like a pro and make the most out of it.

If scheduling flights, booking hotels, things to carry, where to eat, activities to do at the destination, and similar things sounds overwhelming, then you have come to the right place.

In this article, let us discuss the top 5 Google Sheets Travel Itinerary Templates of 2023. In case you are new to Google Sheets, don’t worry because we will discuss all these templates in detail and learn to use them.

This helpful guide is going to save you money and, at the same time, make sure that you won’t be lost stressing over the accommodations and car rentals.

Before we jump into the list, let us quickly understand what you should expect from an itinerary template and why Google Sheets is perfect for your travel planning.

What is an Itinerary Google Sheets Template?

Simply put, it is a travel planner built using Google Sheets.

An itinerary template is supposed to help you save money, use your travel time efficiently, book flights and accommodations, plan the most awesome things to eat at the destination, and much more.

Such templates are designed for both business trips and personal vacations. They are mostly used by travelers who are planning across-state or international trips.

They act as your personal travel agent that stays on your desktop or mobile phone with a complete outline of the trip.

Here are a few of the benefits of using an itinerary Template:

• Quick Access to Necessary Details – Often, while you are enjoying your trip, feel the need for the next accommodation or flight booking. Without proper tools and information, it may start stressing you in the middle of the trip. However, with the itinerary template, you can quickly have a look at the next step, including flight, hotel, car rental, and much more.
• Save Money – Booking hotels and flights in advance saves a lot of money for you. The template helps you outline the actual budget and total money you need for the trip. This way, you can plan the restaurants and car rentals that fit your budget to help you run out of money midway.
• Prioritize Activities – There may be various places to visit at your destination location. Without a proper daily plan, you may miss the location that was worth visiting during your current visit. The Itinerary template lets users list all those places and prioritize them based on their preferences.
• Plan Things to Carry – One of the most stressful things while planning a trip is knowing what to take with you. It starts and ends with lots of little and huge things. Itinerary templates help you avoid getting frustrated when you need something and won’t find it in your travel bag.
• Save Time – Finally, a well-planned trip may spare you some time for other activities that are beyond your knowledge of the destination location. You can enjoy them without any worry and make sure to manage last-minute changes more effectively.

That being said,

Itinerary templates are highly customizable and edited as per the user’s preference. It follows an easy-to-use format that can be read and understood by both beginners and experts at Google Sheets.

Why are Itinerary Templates created using Google Sheets a must-try?

There are numerous benefits of using a Google Sheet for travel planning. It is a powerful online spreadsheet program used by millions of people.

Planning an inter-state or abroad trip includes various things, from scheduling flights to things to bring.

A Google Sheets has the following benefits for travel planning:

• Accessibility – Google Sheets is a browser-based program. It can be accessed anywhere in the world as long as they have an internet connection. The program is compatible with all types of devices, including desktop and mobile.
• Highly Customizable – It is a well-developed program with an intuitive user interface. Anyone can customize the templates built using Google Sheets without any prior experience. Users can quickly add and edit the information along with the adjustments in the formatting.
• Budget-friendly – Hiring a travel agent to manage your trip may cost you several hundreds of dollars. On the other hand, a travel planner app asks you for a few bucks out of your trip budget. But if you choose Google Sheets for travel planning, it is totally free.
• Collaboration – A Google Sheet can be shared with unlimited users, including your family members, friends, and colleagues. This feature is particularly helpful for people who are going on a business trip. Your colleagues can edit the information in real time. Moreover, you can have a quick look at all of the changes using the “Version history” feature of Google Sheets.

These are only a few of the benefits of using Google Sheets to plan and manage both office and personal trips.

Apart from them, note that Google Sheets is a very easy-to-use program that offers extensive customization. It would hardly take an hour to learn the program to edit the information of the Itinerary template.

Top 5 FREE Google Sheets Travel Itinerary Templates of 2024

There are a range of free templates available online to manage your upcoming trip.

But we understand that you can’t try each one of them to find the perfect fit.

So, we have done that heavy lifting for you.

Here are our top picks. Make sure to explore all of them until you find the perfect fit for your needs.

1. Travel Itinerary Template By SoftwareAccountant

Click Here to Use this Template!

This Travel Itinerary Template is aimed at both office trips and personal vacations.

It is an easy-to-use design. You can download and customize this template for free.

There are three different spreadsheets in this template:

• Planner – It holds all the details of your flights, hotels, rental cars, etc. At the top of the spreadsheet, you need to enter the trip details. After selecting the start and date for your trip, the spreadsheet automatically calculates your trip duration. You can add flight details, including the Airline, Confirmation Number, Time and Location of Departure, Gate Number, etc. It is divided into several tables, as shown in the above image.
• Packing List – This spreadsheet helps you list all the things that need to be packed before you leave your home. Make sure to research and add the weather details of your destination location. It will help you plan things like clothes that suit the weather. Also, the spreadsheet uses tables for Documents and Entertainment equipment in case you are going on a road trip with your friends and family. Don’t forget to use the checkbox for each item to mark if it is ready and packed. It contains tables for individual travel members so as to make sure each one of them gets the thing that best suits their daily routine.
• Activities – It is one of the crucial spreadsheets for the success of your trip. List down the things you will be doing right from the first day. It will help you plan out your visit to the attractions and events happening at the destination location. The spreadsheet is divided into days so that it will be easy for you to assign the appropriate time to each activity. Apart from the places, you can also list down restaurants to make sure you taste the best local food.

This free-to-use template is all you need for your travel planning.

2. Travel Itinerary Spreadsheet by JohnnyAfrica

This template is similar to the one discussed above. It uses a master spreadsheet where you can have a quick look at your travel summary.

It contains example information for your reference. Make sure to delete it and start adding your travel details.

There are four spreadsheets in this template:

• Itinerary Summary – This is the main spreadsheet that holds all the trip details. You can enter transportation, lodging, and activity details along with their costs. The spreadsheet then automatically displays your spending for each day at the far right end of the table. You need to start by selecting the first day of your trip, then list down your transportation details and the activities for that particular day.
• Flight Details – As from the name itself, this spreadsheet makes sure you book your flight tickets and plan your budget in advance. Once the tickets are confirmed, you can enter the flight number, name, arrival time, duration, and much more. At the end of the spreadsheet, you will find the total amount you are going to spend on your flight tickets.
• Lodging Details – This spreadsheet is used to list down hotels along with their pricing and booking status. Make sure to add the check-in and check-out dates; the spreadsheet then calculates the days you will spend at that particular hotel.
• Car Rental Details – Here, you can enter the local transportation details. The car rentals need to be planned properly to save both time and money. You can add the pickup location, pickup date, drop-off date, and car details.

It is a simple-to-use spreadsheet with a beautiful design.

At the end of the Summary spreadsheet, you will find the images of various hotels that the author booked during his travel. You can replace it with your own or delete it completely without any worry.

3. Business Travel Itinerary Template by Template.net

This template is pretty basic. It focuses on business trips.

It allows HR or Travel Managers to add the employee’s name and email address along with other contact details and the purpose of the trip.

From the start date to returning flight details, it includes everything.

It includes two main spreadsheets:

• Business Travel Itinerary – Here, the users need to enter the flight and hotel details along with the list of activities during that particular trip. The entire spreadsheet is divided into several tables with clear headers for quick understanding.
• Customer Management – This spreadsheet includes a list of customers or clients whom the person needs to visit. Make sure to add their name, address, phone numbers, and emails.

Note that the spreadsheet template uses dropdowns for a few fields, such as “From” and “Destination” of the flight details. To change the dropdown selection , you need to use the “Setup” spreadsheet of the template.

4. Basic Family Travel Itinerary by TheGooDocs

Are you planning a family trip?

This template is a perfect fit for you. It contains only one spreadsheet, which is pretty straightforward to customize.

It contains three main tables for planning accommodation, transportation, and packing.

You can add the trip details in the table at the top and also include the names of all the travelers.

Also, add the emergency contact details in the table at the bottom.

You can print this template and ask your kids to keep it with them for their safety.

5. Holiday Week Itinerary Template by TheGooDocs

This is another basic template on this list by TheGooDocs. It is helpful for family or road trips.

The template uses only one spreadsheet, which is divided into the 7-days, as shown in the above image.

For each day, you can add details such as things to do, destinations to visit, food to eat, etc. Also, at the end of each day, you can enter the approximate amount needed for each of the activities. 

Anyone can use this template without any prior Google Sheets experience.

Note that the template doesn’t include any field for flight and hotel details. The main purpose of this template is to help travelers plan activities and food at the destination location.

That’s all about FREE to use Google Sheets Itinerary Template. For more templates, you can visit marketplaces like Etsy that offer advanced travel planners.

For most family vacations, solo trips, and business travels, the templates discussed above are the best choice.

Feel free to comment below if we are missing any fantastic templates worth adding to this list.

Don’t forget to explore our blog for more Google Sheets tips and tricks.

The Ultimate Free Travel Itinerary Template

Over the years, I’ve used Excel spreadsheets to help organize all trip details. Saving them offline as a PDF has also meant that I can easily keep track of my itinerary and confirmation numbers while on the go. It was important to me that I could access all the necessary information while on the road.

So I’m sharing with you a free travel itinerary template that makes travel planning easy. This travel itinerary template is for keeping track of the major details. One of the more frequently requested questions was how to plan and keep a trip organized, so this here has been the way I visually do so. Being organized for me has changed the travel experience. Plus, having all of the travel itinerary details with me at all times means less stress.

This travel itinerary template is designed to keep track of the most important parts of an itinerary. It’s not a home for every cafe or sight you want to see. The itinerary is designed to keep track of key components of an itinerary like flights, hotels, transfers, and a daily schedule. 

Below, you’ll find the download for the free travel itinerary template that includes an example itinerary, and some tips for how to use it! 

What’s In the Template

• Instructions on how to use the itinerary template.
• The itinerary template for you to use.
• A sample itinerary template so you can see what a finished itinerary looks like. 

A Guide to Using the Travel Itinerary Template

Thank you for downloading my travel itinerary template! I hope it helps you plan out your trips and keep things organized (plus stress-free).  There are a few key tips to using the itinerary template that will help when using it and while on a trip. 

Why A Travel Itinerary 

The whole reason for having this itinerary is so you can keep your travel plans readily available while on the go. It is also very helpful while planning your trip in order to see what days are there and any holes in the booking sections. Ultimately, this template helps keep an itinerary plan. Important confirmation numbers and transfers are key to a smooth trip. I find that visually, a day by day list keeps it the most simple.

Uses for the Travel Itinerary Template

• Road Trip Itinerary
• Vacation Itinerary
• Business Trip
• Bachelorette or bachelor’s party

How to Use the Travel Itinerary Template

The Itinerary Planner tab is designed for you to write over my prompts. Where you see the words “insert” is the location for each data field. You can find my Example Itinerary on the final tab to give you an idea of what a finalized itinerary will look like.

Always start with your flight details . Once you know your full dates, add in your departing and return flight information, including confirmation numbers.

Next, figure out your general itinerary and label the number of nights in each destination . List out your days and dates into the sheet so you know how much time to plan for. This will create blocks for each destination to help you stay organized. In each block create placeholders for important details like transportation, accommodations, and necessary reservations that you need to book. If you still need to book certain parts of a destination, you can fill a block with bright red or yellow to remind yourself to come back to it later. Once you make a reservation, add it to the appropriate block with the most important details like reservation name, time, and confirmation number.

Reminder: This template works best when it includes only the most vital planning details. Your goal is to keep it condensed and easily readable.

How to Keep the Travel Itinerary With You

It is printable! One option is to print this sheet or to save it offline as PDF. 

Saving the Travel Itinerary Offline

1. Save it as a PDF.

Go to “File” and select “Save As” Select “File Format” and select “PDF” Save to Desktop

2. Send it to your own email as an attachment. Once received, open the PDF on your phone and take screenshots. Save the screenshots as photos so you can access the itinerary without the internet.

3. Another option is to store the itinerary on Dropbox as an offline file (must have the Dropbox app on your phone). Once it is loaded on the Dropbox app, select the option to store it offline. You can then access it without data or the internet.

Save this post for later on Pinterest:

PS — Are You Booking a Trip Soon? Use My Booking Checklist!

These are the sites I use most to book my own trips. Using the links below is a great way to support Bon Traveler’s travel journalism at no extra cost to you . If you need help organizing your itinerary, get my free travel itinerary template here .

1. Book Your Flights

Use Skyscanner to find the best flights. It searches 100s of airlines and websites across the globe to ensure you’re not missing out on any route options or deals.

2. Book Your Accommodations

Use Booking.com for hotels and guest houses. They have the biggest inventory and consistently offer the best rates.

3. Book Your Tours & Experiences

Use Viator or Get Your Guide to find the best tours and experiences. They are my favorite tour search engines. I always check both as their inventory varies depending on the destination.

4. Book Your Car

Use Discover Cars or Rentalcars.com to find the best car rental deals. I recommend comparing rental agency reviews on Google to ensure you are booking with the best company in that destination, as the reviews are often more accurate than the car rental search engines.

5. Don’t Forget Airport Lounge Access

Get a Priority Pass membership to gain access to 1,400+ VIP lounges and airport experiences worldwide. The Priority Pass app is the first thing I check when I have a layover. I’ve been a member for over a decade, and having a comfortable place to relax before and between flights makes air travel so much more enjoyable.

6. Don’t Forget Travel Insurance

I never leave the country without travel insurance. It provides comprehensive protection in case anything goes wrong (ie. illness, injury, theft, and cancelations, etc.). I use it frequently for my travels to stay protected.

My favorite companies that offer the best coverage and rates are:

• World Nomads (best for all-around)
• Safety Wing (best for frequent travelers)

Xx, Jessica

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Itinerary Template for a Trip: Free Downloadable Examples & More Resources

• Updated: 04/04/2024

If you are looking for a free, easy, and detailed itinerary template for a trip that you can download and conveniently add your own travel details—then you are in the right place. 

Find the sample trip itinerary template I created and tweaked over years of travel to include the most relevant information in one easy-to-scan document and in four different file formats. 

Additionally, I share alternative template ideas  that include my top picks for itinerary-building apps  and other online places where you can find more free or affordable trip itinerary designs  and layouts. So, go to the file format that works best for you, scan my quick tips for editing, and get your trip details organized in a downloadable, easy-to-edit, and very sharable document. 

Table Of Contents

Itinerary template for a trip in 4 file formats.

Find my travel itinerary template in the four different file formats below. Choose the one you like to work in best. Then find more recommendations here .

• Microsoft Word trip itinerary template
• Microsoft Excel trip itinerary template
• Google Sheets trip itinerary template
• Canva trip itinerary template

About This Template: 7 Main Components

There are seven main components to this template. I have included each because it contains the information I reference most while traveling, organized in a way that helps me figure out when my trip schedule is overloaded or lacks the right amount of buffer time between activities or transit.

Sign up for my monthly Discovery Newsletter & get a free Trip Budget Calculator !

The 7 trip itinerary template components include:

• Header. For a destination image and title. Replace this image with your own.
• High-level trip summary: An at-a-glance summary of essential trip information—the number of travelers, dates of travel, flights (or other transit), and location(s) of the trip.
• Travel day column. Know which day of your trip an activity is happening. 
• Day of the week column. Know the day of the week and date to ensure lodging, tour, and transfers are booked correctly.
• Activities column. A place to capture details for all activities and lodging. Hyperlink text to websites for additional information.
• Location(s) column. In this space, recap the destinations for each day, link to lodging websites, and include important notes such as included meals or overnight flights.
• Lodging contact info sheet. A second tab or sheet for additional lodging information is included in all template files except for Microsoft Word 

Since the detail on this template prints small, consider saving it to a PDF file , allowing you to zoom in as needed and easily share it with others.

Additionally, reference your itinerary offline when you save a PDF version of this itinerary to your phone to an app like iBooks (Apple users) or Google Play Books (Android users). Having an offline itinerary comes in handy in travel situations when you have limited or zero cellular or wi-fi connection. 

Microsoft Word Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Word. 

6 Editing Tips (Word Template)

As Microsoft Word is the most universally used software program, it is the trip itinerary template file I share first. Here are six essential editing tips when using the Microsoft Word version of this template.

Header area editing (Word template)

• To change out the image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dimensions 2000x458px.
• However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page. If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Word template)

I created this itinerary using a table in Microsoft Word, hiding vertical gridlines to achieve a cleaner look. 

• To edit text , select and delete existing text. Then, type text as you normally would in Word documents.
• To add a table row , select a row by dragging your mouse to highlight it, then right-click and choose Insert to add a row above or below. Repeat the process to delete a row . Find one additional blank row at the bottom of the template.
• To add or change hyperlinks , select the word(s) you would like to link (or unlink) to a website, right-click, select Hyperlink, and from the sub-menu, select Edit or Remove Hyperlink.
• To add back vertical gridlines , select the entire table, right-click, and select Borders and Shading to adjust the design with the gridline configuration you like best.

Microsoft Excel Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Excel. 

9 Editing Tips (Excel Template)

As Microsoft Excel is more specialized software, I share nine file-specific tips, knowing that the traveler who prefers to download this file type is likely already familiar and comfortable editing in Excel.

Header area editing (Excel template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, saving it using the dimensions 2000x458px. Once uploaded, I added the semi-transparency in Excel.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one. It might not look as pretty without a picture, but the template will still convey all essential information.

• Though—if you upload a new image and want to keep the semi-transparency , double-click on your picture to get to the Picture Format menu. Find the Transparency icon in the header menu and adjust it to your preference. 
• To change the header text , click on the text in the Text Box and edit all elements.

Main itinerary body editing (Excel template)

• To insert bullet points , copy these from an existing cell in the document. I created and copied the bullet points from a Word document and pasted them into Excel. 
• All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, right-click on any cell and select Format Cells to reset the cell structure to your preference. 
• To start a new line of text in a cell when using a Mac, press the Option+Return buttons on your keyboard. Using a PC, press the Alt+Enter buttons or get more tips from Microsoft Help .
• To insert hyperlinks , select the cell you would like to hyperlink, and from the main menu, select Insert. From that submenu, choose Link. Microsoft Excel—from what I can tell (please correct me in the comments if you know how to bypass this)—does not allow users to link individual text within a cell. Google Sheets does, and it is one of the reasons I prefer using that format type. 

Lodging contact tab editing (Excel template)

Note a second tab in this Excel template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Google Sheets Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Google Sheets. This image links to a read-only document. 

To copy it, click File from the main menu and select Copy . Doing this will create a copy of the document on your Google Drive. You will want to be logged into Google when you do this.

7 Editing Tips (Google Sheets Template)

Google Sheets is my preferred file type to create, edit, and share new trip itineraries. I find its slimmed-down menu is easier to use than Excel. Plus, I appreciate the ability to highlight and hyperlink specific text using Sheets vs. having to link an entire cell (in Excel).

Additionally, I find this file type easier to share as not everyone uses Microsoft documents. And I find it convenient since I already use Google Drive to manage my business documents and keep my travel information organized . Here are seven things to know when editing this template.

Header area editing (Google Sheets template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dime nsions 2000x458px.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Google Sheets template)

• All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, select a cell and choose Format from the main menu.  From the drop-down menu, select Wrapping or Alignment to adjust to your preference. 
• To start a new line of text within Google Sheets when using a Mac, press the Command (or Control or Option)+Return buttons on your keyboard. Using a PC, press the Alt (or Control) +Enter buttons. 
• To insert hyperlinks , select the specific text you would like to hyperlink, and from the iconographic menu, just below the main menu, select the three vertical dots at the far right for more editing items. Select the Link icon to insert and link to your preferred URL. Or choose Insert from the main menu, then select Link. 

Lodging contact tab editing (Google Sheets template)

Note a second tab in this Google Sheets template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Canva Template

Click on the image below to access and edit a free version of this trip itinerary template in Canva. 

Although Canva is an excellent and intuitive design software usable by non-professionals, it requires prior knowledge and experience to use it comfortably. I do not recommend downloading and editing this file type unless you are already comfortable creating and editing in Canva.

If you are, have fun! You have full editing capability to change any element of this two-page trip itinerary template, which includes a second page for lodging contact information. 

Tips for duplicating the template: Click the above image, then click the “Create with Canva” button in the upper right-hand corner. When you do this, it should take you to your Canva account and let you copy, and then edit a duplicate version of the template.

2 Recommended Online Itinerary Builders

If you prefer using an app or an online itinerary builder to create your itineraries, TripIt and Wanderlog are the top two options. I have used TripIt before and found it handy—though short on the functionality I prefer. Despite easy integration with travel booking uploads, the program was less flexible than I would have liked, still requiring some manual uploading and editing. 

I have not used Wanderlog, though I have repeatedly seen it recommended highly by frequent travelers and travel professionals. To see which is right for you, scan through this Reddit thread of users comparing notes on each.

4 More Places to Find Travel Itinerary Templates

In addition to the free templates I share, are four more places to find free or affordable trip itinerary templates.

• Microsoft Excel, Word, and Google Sheets free templates

Find multiple travel itinerary templates on Jotform .  Edit them using its web-based a PDF editor. Then, download your edited form after you create an account. You get five complimentary form downloads with a free membership . 

Find multiple trip itinerary templates on Canva .  There are several free options. To edit and download them, create a free account on Canva if you do not already have one. Some templates are restricted to paid Pro Canva users only.

Microsoft Excel, Word, and Google Sheets

Microsoft Excel, Word, and Google Sheets offer free templates. These software programs offer several free travel itinerary templates. To access these complimentary templates, choose File, then select Create New from Template or New from template gallery from the main menus. Search for templates related to trips or travel to find one that fits your needs.

Several shops on Etsy sell downloadable trip itinerary templates for a low price, often $5 or under. Some designs are beautiful. Several come packaged with multiple detailed pages that could be perfect for your needs or be superfluous. Search digital download options here to see what fits your preferences best.

Related Reading

If you are searching for more travel planning assistance to help you save time and money, stay organized, and achieve better results, check out the related articles below.

• How to Plan a Trip Quickly: 9 Best Places to Find Inspiring Trip Itineraries
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• 25 Expert Packing Tips to Help You Travel Better
• Pre-Trip: A Practical Checklist to Close the House & Pack

Additional Trip Planning Resources

To further help you with travel planning, I share my go-to resources for every trip below. 

Google Flights. My first research stop for affordable flights for every trip. Learn why here . 

Google Hotels . Use its “ Where to stay ” button to discover the best neighborhoods to base your visit.

Booking.com. For hotel and rental bookings, I appreciate its flexible cancellation, candid user reviews, discounts, loyalty program, and easy-to-use interface.

Viator , Get Your Guide , & Airbnb Experiences . Quickly find and book highly-rated tours and activities on these sites.

Google Travel Things to Do & Google Maps . Find more things to do in your destination on Google Travel, then record where you want to visit on a custom Google Maps list. 

AllTrails . Love to hike? Me too. I religiously use AllTrails to discover hiking and biking trails and download its offline maps to manage my hikes.

Guide Along . 5-star self-guided audio tours that are GPS-compatible for US road trips and national parks. We loved the Glacier National Park tour .

Insure My Trip. I never travel internationally without trip insurance. Learn why here . My preferred place to shop and compare policies is InsureMyTrip.com . 

Plus, check out the 15 travel apps I use on trips, my preferred guidebooks , and my free customizable travel itinerary template , downloadable in four file formats.

About the author:  Janice Moskoff is a travel writer and blogger who loves hiking, exploring the world, and reading. She writes to inspire travel-loving families, adult friends, and couples on her blog,  Gather and Go Travel . Check out  her bio , learn how she became  a blogger , and discover how to  work with her . Sign up for her monthly  Discovery Newsletter  to get her latest travel recommendations and  how-to’s .

Love to travel? Sign up for m y monthly Gather & Go Travel Discovery Newsletter and get a free trip budget calculator .

Affiliate Disclosure: Some of the links on this page may be affiliate links, and at no additional cost to you, I earn a commission if you make a purchase. I only recommend products and companies I use. And the income goes to keeping the site community-supported and ads minimal.

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2 responses.

Hi Nicole, thanks for messaging about this. Happy to troubleshoot. I am sorry you having issues. Since you would like to use this template I’ll take an educated guess that you are familiar with Canva and already have an account? When you click the “Create with Canva” link in the upper right hand corner it should take you to your account and let you edit a version of this template. I’ll check in with you via email as well to see if this is happening. If not, I’ll email you a direct link and dig in to adjust settings. Or feel free to email me directly at (janice at gatherandgotravel dot com.). Thank you!

Hi! I was hoping to use your Canva template but it linked to a preview that wouldn’t open the template. I also couldn’t find it by searching.. Is it available anywhere?

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Welcome to Gather and Go Travel , a blog inspiring families, adult friends, and couples to explore US and international destinations and to get outdoors. I am Janice, an experienced traveler to over 50 countries and a travel writer, book lover, and blogger. Learn more about me , read our story , and how to work with me .

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• Illustrated Travel Itinerary Template

Illustrated Travel Itinerary - free Google Sheet Template

Use this free template with google sheets and microsoft excel.

Here is one of the cutest travel planners! We are happy to introduce you to our Simple Travel Itinerary Planner Template in Google Sheets. With our well-planned template structure, you can become a master of trip planning. Now let’s take a closer look!

Planning Structure

We have designed this travel itinerary template with separate sections for Day 1 to Day 4. There is a subtitle for each activity like: Destination, Eat, Activities, Leisure, and Budget. All you need is to fill in the content. Yet, all these subtitles can be renamed according to your goal.

Simply Cute

While creating the design of the travel itinerary template, we decided to make a clean layout on a light blue background with hand-drawn cute illustrations. They represent your traveling mood and the route to adventure. 

Printable Travel Itinerary Planner

You can use the template as a digital itinerary or print it out and use it as a paper version. It all depends on your preferences. We recommend printing out the template and using it as a physical planner to ease your eyes from your PC or mobile and have a good rest!

If you like this travel itinerary, then hurry up to download it for free! We also encourage you to check out our Google itinerary templates for any event and holiday.

Latitude 41

The Best Google Sheets Trip Planner: How to Plan an Epic Vacation with a Simple Spreadsheet

*This site contains affiliate links, which means I receive a commission when you buy. See my full disclosure .

If you’ve ever traveled abroad, you know that there are tiny details to manage. And if you’ve traveled with outside family or friends, it’s even more complicated! Keeping a spreadsheet for the group is a great way to stay organized when no one  is taking charge. It’s a one-stop place to keep people accountable when they hadn’t done their part of research, or constantly asking questions. Welcome to efficient travel planning – with my ultimate Google Sheets Trip Planner! I like to see everything in one place. From planning road trips to detailing your daily itinerary, my template has everything you need to streamline your travel planning process – with its editable features and different tabs for various details of your trip, including accommodation, budget tracking, packing lists, and to-do lists. Plus, it’s got a bunch of formulas that automate everything for you! Keep read on why I think these Google Sheets will make planning waaay easier for you.

Quick – ready to check out my Google Sheets template that you can customize yourself?  You can purchase it in my new Etsy shop!!

Here it is –> Ultimate Google Sheets Travel Planner   I will be adding more designs soon! Check it out!

Table of Contents

Why I Prefer Google Sheets over Microsoft Excel

I love using Google Sheets for planning my trips instead of Excel, and here’s why.

It feels friendlier and has an uncluttered and user-friendly interface. It’s also easy to share with your fellow travelers and collaborate and chat in real-time. It might not have all the fancy data visuals like Excel, but it’s free, easy, and gets the job done with no fuss.

It’s also mobile-friendly. I’ve got the Google Sheets app installed on my phone, and the best part is, I can edit my spreadsheets even when I’m offline. So, if I find myself in a WiFi or data dead zone, which is pretty common while traveling, I can still access all the important info and make any necessary updates. However, the easiest way to use it is on desktop. It also automatically saves to Google Drive, which I use for everything.

Why use a travel planner with Google Sheets

Spreadsheets are helpful to use for trips that are packed with activities and destinations. While they might not be necessary for a quick weekend escape, they’re extremely helpful for a longer journey like five days in Barcelona . With a comprehensive spreadsheet, you can manage your expenses, making sure you don’t miss out on any flight information, must-visit spots, and keep your holiday on track.

It’s also good for families with kids. You can keep track of kids’ packing lists. Create a checklist of clothes, toiletries, electronics, etc. Or, if you’re planning a trip with, let’s say, your brother-in-law’s family, you can easily share it to make sure that everyone in the family is on the same page. You know how there’s always ONE person who does nothing?! This keeps them on track and accountable! Keep reminding them of the sheet in the family text messages!

Now let’s dissect this bad boy – come on in and take a tour!

Here’s a video of my Google Sheet. (Ready to buy? Ultimate Google Sheets Travel Planner ). I will be adding more designs soon! Check out my shop! I have a bunch of designs with the same format – so check it out!

About this Ultimate Travel Planner Template

The dashboard.

The Dashboard is an all-in-one snapshot of your trip, like a trip summary. It includes a countdown to departure, essential trip details for up to 10 travelers, and a packing status tracker. With automatic currency conversion and budget vs spending graphs, you can easily monitor expenses and stay within your budget. Plus, the to-do list summary keeps you organized with highlighted upcoming tasks so nothing falls through the cracks.

Budget + Expenses

This is your travel budget spreadsheet! You can meticulously plan your trip budget and track expenses with precision. Monitor upcoming payments, analyze budget breakdowns with graphical representations, and log payment methods for added clarity. With the integrated mini-calendar and expense tracker, staying on top of finances has never been easier. It also has a graph that auto-updates so you can visually see your travel expenses at a glance.

Stay on schedule and organized with the To-Do List tab. From pre-booking tasks to day-of departure preparations, this tab categorizes tasks by timeline. You can add a date, and that task goes on your monthly calendar tab! Once you check it off, it automatically deletes. How brilliant is that! Track task completion progress with visual graphs and enjoy the peace of mind that comes with knowing everything is under control.

Monthly Calendar

The Monthly Calendar provides a convenient overview of tasks and payments due over a two-month period. Whether you prefer a Monday or Sunday start, this customizable calendar adapts to your planning preferences, seamlessly integrating with your to-do list tasks and expense schedule.

There’s a drop down menu to put in your own timeframe. You can put 2099, and it will automate for you!

Packing List

Effortlessly manage packing for up to 10 travelers, which is perfect for families with kids! Monitor packing progress with a progress bar! You can access individual traveler lists with hyperlinks, and categorize items for easy organization. From clothing, electronics toiletries, ensure nothing is forgotten as you prepare for your trip. (Check out this straightforward packing list for Barcelona and Spain.. !)

Daily Planner

This is your travel itinerary planner! Once you decide on a place, this is where you’ll be going to see it what you’ll be doing hour-by-hour. It’s set up so you can customize the start time and duration of your itinerary, accommodating activities, excursions, and travel logistics. With up to 31 days of planning flexibility, you can create a detailed schedule for your trip itinerary.

Savings Tracker

Achieve your savings goals with the Savings Tracker tab. Monitor progress toward your trip budget, track remaining savings needed, and select payment frequencies that align with your financial strategy. With automatic calculations and clear visualizations, staying on track financially is effortless.

I told you I have more designs, right? Well here is my “champagne chic” version. You can change the payment frequency to daily, weekly, and monthly. It all gets tracked in the visual graph!

Reservations + Important Details

Once you’ve picked your destination, this is where you see all your plans. It’s automated! Centralize important information from travel insurance, lodging, tour bookings, AirBnB rentals, accommodations, confirmation numbers, hotel contact information, log all essential information for easy reference. With automatic updates from the Trip Research tab, you can trust that your itinerary is always up-to-date. All the information in one table!

Destination Research

Compare and evaluate up to 10 destinations. Tokyo vs. Melbourne? You can compare and contrast factors such as affordability, climate, and travel requirements to choose the perfect destination for your trip. Is it kid-friendly or pet-friendly? With detailed pros and cons lists and information on main attractions, making informed decisions has never been simpler. I haven’t put in all the photos, but you get the idea!

Trip Research

Once you pick your one destination, (let’s say, SPAIN !), you can start planning! Conduct comprehensive research on flights, accommodations, activities, and more with the Trip Research tab. Compare options and make informed decisions that align with your travel preferences and budget. It’s integrated with the Reservations + Important Details tab, so once all the details are finalized, you can see everything there.

Check it out again –> Ultimate Google Sheets Travel Planner   Start planning your trip now!

So that’s it! This trip planner has everything you need to stay organized. Is it the best travel spreadsheet or what? So if you’re coming to Barcelona or Spain, it would be perfect to use if you want to save time and see everything in one place! 

By Justine Ancheta

California native, churro aficionado, and mom of 3, Justine Ancheta writes fervently about Barcelona and Spain. Since 2008, she's been eating burnt onions (calçots) and tripping on cobblestones in the Gothic Quarter. She shares tips on popular attractions, exposes offbeat non-touristy spots, and gives insight on exploring Barcelona with kids. Her next Catalan culture challenge: top level of a human castle (castellers).

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Download a Free Itinerary Template for Google Docs: 7 Styles

• Last updated June 13, 2023

Your dream travel plans can become a nightmare in seconds because of poor planning and logistics. It’s a good idea for every traveler needs to have an itinerary with them to avoid this.

An itinerary is a plan for a trip or event that includes the details about the time, places, and activities during the entire length of it. You can make your own customized itinerary in Google Docs, but to make sure you don’t miss out on anything, you can also use an itinerary template.

In this article, we have carefully curated for you different itinerary templates in Google Docs with different designs. Find the right template for you.

Table of Contents

What Should an Itinerary Include?

The perfect itinerary should make the most out of your trip. Your itinerary will depend on your goals for the trip, for example, exploring or relaxing. Every itinerary should have the following:

• Itinerary Title : First and foremost, your itinerary should have a clear title. This will indicate the type of itinerary it is and make it easier for anyone else accessing the document to understand what it is meant for.
• Traveling means:  Your itinerary should also include the details of how you plan to travel to and from your destination. This may be by flight, train, bus, or personal vehicle. All this should be included to allow you to plan for finances and pack everything you need. This is obviously not needed for itineraries that don’t include travel.
• Events or Activities:  You’ll need to include some details about each thing you plan to do during the period the itinerary covers.
• Time and Date:  You should also include time and dates in your itinerary to help you keep track of all the activities so that you don’t end up late for anything.
• Location Details:  If you want to make sure that the people involved in the trip know where they have to go, then provide them with the information. Also, put in an accurate description of the area that they are supposed to be in.

These are the most important things to have in your itinerary, but you can also include other things, such as expenses.

Another important thing to consider when creating an itinerary is ensuring everything is clear to other readers. You may not currently be the best writer in the world to get your point across. But, you can learn from some of the best by taking a Masterclass course .

Types of Itineraries

There are different types of itineraries for different traveling needs.

• Travel Itinerary – This itinerary is more common for personal travel plans or vacations
• Business itinerary – This kind of itinerary is more formal and is usually used for business trips or day-long business events.
• Event itinerary – This kind of itinerary is used to schedule the activities in an event. This could be a wedding, a birthday, or any party.

How to Make/Create an Itinerary in Google Docs

You can make a simple itinerary on Google Docs. Here’s how:

• Go to Google Docs
• Click New and Blank Document
• Add the title of the document
• Create your itinerary. Give the itinerary a title and outline the schedule , routes, dates, times, and activities.

Optional:  You can use tables instead of simply typing the itinerary items. To add one, simply navigate to Insert > Table  and select the correct amount of browns and columns.

Make sure your itinerary has all the important things in it, such as the dates and times, locations, and traveling means. Once you’ve created your itinerary, make sure to double-check it to spot any mistakes.

You may also want to consider making a Google Sheets itinerary template  instead.

Google Docs Itinerary Templates

Currently, Google Docs doesn’t have any templates for itinerary plans, but not to worry. We have created some free itinerary templates Google Docs for you that you can download for free and edit in Google Docs.

Basic Itinerary Template

Access Template

The basic itinerary template is versatile and can be used for any kind of trip or event. It may look plain, but this makes it more functional for any occasion and easier to edit.

It includes a summary section, dates and times, and details for the activities. You can edit it in Google Docs or Microsoft Word and personalize it for your occasion.

Simple Itinerary Template (Tables)

This trip itinerary template for Google Docs is as simple as its name suggests but detailed enough to ensure nothing goes wrong on your trip.

It includes dates for the trip, a travel schedule for the means of transport you intend to use, and an activity schedule for each day. It’s organized into table for easy reading.

3 Meal and Activity Travel Itinerary Template

The travel itinerary template for Google Docs contains all you need for when you are traveling in a simple and easy-to-understand format, not to mention it’s also a cute itinerary template for Google Docs, and free.

It includes dates for the trip, a travel schedule for the means of transport you intend to use, and an activity schedule for each day.

The template has a splash of color to make it more appealing and easy to read. You can download it for free and use it in Google Docs or even in Microsoft Word. You can also share the itinerary with other people in Google Docs and give them access to make changes.

Vacation Itinerary Template

We also recommend our vacation template if you’re planning a vacation trip. It has a grid format to arrange the details and a light shade of purple theme to make it easier to differentiate between activities.

It includes dates for the trip, a travel schedule for the means of transport you intend to use, and an activity schedule for each day. This template also has a checkbox section similar to a task list .

Business Itinerary Template

The business itinerary template is a more formal itinerary template that you can use to plan business tours and other related events. This Google Doc itinerary template will help employees keep track of all the travel arrangements, conferences, and appointments during the trip.

It includes departure and return flight details, accommodation details, and an activity schedule for each day with all the dates and times. It also has a section where you can add more details about the activity that you think is important.

Birthday Itinerary Template for Google Docs

Our special birthday itinerary template is a fun template with a dark background and a pop of color. It includes a summary section, dates and times, and details for the activities. You can edit it and personalize it for your occasion.

Wedding Itinerary Template

The wedding itinerary is a simple, elegant template that has the perfect wedding timeline for your special day. It has an elegant font, and the font color is purple to add to the classy look. You can change all these formats to whatever style you want in Google Docs.

It includes the dates and times for all the wedding activities, and you can also edit it and add more.

Frequently Asked Questions

What is the purpose of an itinerary.

Traveling is not as simple as picking a destination and just going, which is where an itinerary comes in. An itinerary is a plan that includes details about the time, places, and activities during the entire trip.You may also use an itinerary for events to make sure they run smoothly.

Why Is It Important to Have an Itinerary?

An itinerary is important because it helps you plan and keep track of the logistics of your trip. They help you make the most of your trip, and they also help you budget your trip or event. An itinerary is also important if you’re traveling as a group so that everyone is on the same page.

Is There an Itinerary Template in Google Docs?

Currently, Google Docs doesn’t have any templates for itinerary plans, but not to worry. We have created some templates for you that you can download for free and edit in Google Docs. You can also create your own simple itinerary Google Doc template in just a few steps.

Wrapping Up

Traveling doesn’t have to be a process, thanks to the itinerary template for Google Docs. In this article, we’ve shown you how to make your own itinerary in Google Docs, and we have also serrated for you different free printable itinerary templates to suit your different needs.

Found this article useful? Imagine how proficient you could become by taking a Google Suite course . You may not even need to read guides like ours anymore.

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Free Itinerary Templates

By Kate Eby | February 28, 2018

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An itinerary is essentially a schedule that can aid in organizing travel plans, conferences, meetings, and other events. Itineraries are most commonly used for business trips and personal travel to provide a record of important details, such as transportation and lodging information, business meetings, tourism plans, and emergency contacts. Whether you’re embarking on a business trip or family vacation, an itinerary can help you plan ahead, pack appropriately, and prioritize activities in order to save time while traveling. To make your process even more efficient, below you’ll find free travel itinerary templates, planning checklists, meeting itineraries , and other templates for Microsoft Excel and Word, PDF, and Google Docs. All of the templates are professionally designed and easy to use, and you can print them to provide a hardcopy during travel or to utilize in a meeting.

Business Itinerary Templates

Business travel itinerary template.

Keep track of flight information for both departure and return trips, accommodations, rental car details, and meetings or events with this business travel itinerary. You can plan for multiple travel dates, and the template is designed with alternating colors for an easy-to-read layout.

‌ Download Business Travel Itinerary Template

Business Trip Checklist Template

Customize this checklist template by adding tasks that need to be completed and items to pack on a business trip. Using a checklist can help ensure that important items are taken care of and that nothing is overlooked. It’s a simple planning tool that can have a big impact on the outcome of a business trip.

Download Business Trip Checklist Template

Excel | Smartsheet

Simple Business Trip Itinerary

This blank itinerary template offers a basic format that can easily be customized for a specific trip. Create a multi-day itinerary that covers transportation, lodging, meetings, and any other travel details that you want to keep track of. Consider adding hyperlinks to locations, such as hotels and restaurants, so that you have a record of online resources while traveling.

Download Simple Business Trip Itinerary 

Business Trip Report Template

A business trip report typically follows a memo format and provides a summary of the purpose and results of a business trip, including recommendations or follow-up actions that need to be taken. This is different from a business trip expense report, which is used to keep track of travel expenses for reimbursement. You can save and print the template as a Microsoft Word or PDF file.

Download Business Trip Report Template

Word  |  PDF  | Smartsheet

Travel Agency Planning Form

Travel agents can use this form to collect information from clients and create travel plans. Edit the template to include whatever details are relevant for the client and the type of trip, such as flight preferences, travel insurance options, lodging information, or discounts offered. Create a record of client information for future reference.

Download Travel Agency Planning Form

Word  |  PDF

Flight Itinerary Template

Multi-flight trips can be complicated, but a simple template can help prevent you from feeling overwhelmed. This Excel itinerary template will help you keep track of flight info so that travelers have all the details on a single spreadsheet. Enter your flight numbers, airport locations, and departure and arrival times for each leg of your journey, including layovers.

Download Flight Itinerary Template

Excel  |  Word  |  PDF

Vacation Itinerary Templates

Vacation itinerary template.

Plan a quick three-day trip, a five-day getaway, or a longer vacation with this comprehensive itinerary template. You can make and record plans for each day of your trip, including restaurant reservations, entertainment ideas, transportation, and nightly lodging. This provides a detailed look at your daily itinerary as well as an overview of the entire vacation.

‌ Download Vacation Itinerary Template

Vacation Planner Template

While creating a vacation itinerary requires advance planning, doing so allows you to relax and enjoy your trip without having to make arrangements while traveling. This vacation planner template is designed to help you compile information, compare options, and then create an itinerary based on what you discover. It can be used for planning a variety of trips, from family vacations and reunions to student field trips or travel for sports team competitions.

Download Vacation Planner Template

Excel  |  Word  |  PDF

Travel Day Planner

Use this Microsoft Word itinerary template to create a schedule for outings and events on a single day. Keep track of items to bring, restaurant locations, tourist attractions, and important notes. You can create your own easy-to-carry guide to follow throughout the day, and stick to your travel plan or make adjustments as you see fit.

Download Travel Day Planner

Family Vacation Itinerary Template

This itinerary template is designed with families in mind, and provides sections for listing all of the important trip details, which may include traveler names, medical info and contacts, other emergency contacts, and travel plans. Keep track of activities that your family plans to enjoy along with any corresponding details you want to document, such as cost, location, or advance tickets.

Download Family Vacation Itinerary Template

Excel  |  PDF

Travel Planning Checklist

Create a simple checklist for planning a personal trip or vacation. This template includes sections for adding items to complete at work, arrangements for home and pet care, a packing list, and other tasks. A to-do list can provide organization and accountability before you leave for a vacation.

Download Travel Planning Checklist

Meeting and Event Itinerary Templates

Formal meeting itinerary template.

Keep meetings on track with this organized itinerary that shows topics to be covered, presenter names, and the time allotted for each agenda item. You can also record the names of everyone in attendance, the meeting objective, and the location. This is a Google Docs template that can be modified to suit your particular organization and easily shared with team members.

Download Formal Meeting Itinerary Template

Word | Smartsheet

Meeting Minutes and Itinerary

This meeting itinerary template for Word provides a traditional layout with room to record minutes. Customize the template by adding a business logo or editing the items included in the itinerary. The template also includes a signature line for secretary approval.

Download Meeting Minutes and Itinerary

Weekly Staff Meeting Itinerary Template

Plan your weekly staff meetings and share the itinerary with attendees in advance. The agenda includes an overview of weekly achievements, progress updates, action items to discuss, and scheduling info for the next meeting. This template provides a roadmap to follow during the meeting and can also serve as a record of what was covered.

‌ Download Weekly Staff Meeting Itinerary Template - Word

Event Itinerary Template

Create a simple itinerary for a conference, workshop, fundraiser, or other event with this schedule template. You can show activities that occur in different locations simultaneously, such as different speakers at a conference, and display the starting and ending time for all activities. Use this template to plan a single or multi-day event.

Download Event Itinerary Template

Excel  |  PDF

Tips for Planning a Business Travel Itinerary

Some companies hire a corporate travel planning service to manage trip planning, booking, and emergency services. However, small businesses and independent consultants can simplify their travel planning by keeping a few tips in mind.

• Begin Planning Early: While some trips occur with short notice, you should aim to start planning a month in advance (if possible) to reduce stress and ensure that you get the services you need at the best rates available. Schedule any business meetings before securing transportation, lodging, and other travel details. It can also be helpful to arrive a day or two early to give you time to get organized and recover from jet lag.
• Bring a Backup Itinerary: Mobile devices, cloud-based storage, and the global availability of Wi-Fi make it easy to access documents from anywhere. But technology can fail, and devices can be lost or stolen, so it’s wise to print a hardcopy of your itinerary to bring in your carry-on luggage. If you’re traveling overseas, consider emailing a copy of your itinerary to your local contact as well.
• Check the Weather: This may seem obvious, but in some locations and at certain times of year, you may need more than your typical business attire in order to be prepared and comfortable. Before packing, check the weather forecast for your destination.
• Confirm Arrangements: Verify that a hotel will provide all the services you will need before booking. Once arrangements have been completed — but before setting out on your business trip — confirm lodging and other travel details to ensure that everything is in order and your itinerary is accurate.

Creating an organized itinerary will give you a map to follow during your trip so that you can focus on business engagements and other work responsibilities.

Create Flawless Travel Itineraries with Work Management in Smartsheet

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Plan your ideal trip with travel itinerary templates

You've got places to go and things to see, and these travel itinerary templates will make sure you get to see them all. keep all your details in one place, list your possible destinations, and arrange your trip artfully with these templates designed to help business trips go smoothly or give you the vacation of a lifetime..

Keep your travels on schedule with these templates for itineraries

Know exactly where you’re going from point A, point Z and everywhere in between with these simple and customizable itinerary templates. Reduce the stress of travel and let everywhere know where to arrive and when with an itinerary that’s easy to read and has all the details they’re expecting. Try out an itinerary for fun family vacations, week-long road trips, conferences or business meetings. For day-to-day events, consult a planner template to lay out the ideal activity flow and make sure you haven’t accidentally double-booked yourself. Maybe planning ahead of time will inspire you to take on a new travel adventure, or perhaps you’ll discover that you have more time available for sight-seeing, hobnobbing, or simply straight-up relaxing. An itinerary is the perfect tool to help you get the most out of your next travel adventure and ensure you’re always in the right place at the right time.

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How to Create the Ultimate Travel Spreadsheet

Creating the ultimate travel spreadsheet can make planning and organizing your trip a breeze. You can customize your itinerary to fit your travel preferences and easily adjust it as your plans change, making collaboration with your group of travel buddies easier. In this article, we'll walk you through the steps to plan a travel itinerary using a spreadsheet.

Alternatively, if you want to save time and not create your spreadsheet from scratch, simply buy our professionally designed travel spreadsheet template that you can use as a starting point. I'll shamelessly plug them below :)

1. Set Up Your Spreadsheet

You can use Microsoft Excel or Google Sheets to create your spreadsheet. This will contain all the information you need and serve as the central hub for all your travel planning activities. Create a shared spreadsheet that everyone in the group can access and edit. Add tabs at the bottom of the spreadsheet for different aspects of your trip, such as flights, accommodations, itinerary activities, and expenses.

2. Research Activities and Create a Daily Itinerary

Research activities at your destination and add them to your spreadsheet. Create a daily itinerary that outlines your activities for each day of your trip. Fill in the itinerary by adding information to each column. Start by adding the dates of the trip and then add in the details of each day, such as the location you'll be visiting, the accommodations you'll be staying in, and any activities you have planned.

3. Book Accommodations and Transportation

Book your accommodations and transportation using the information in your spreadsheet. Use websites like Airbnb and Booking.com to find affordable accommodations and transportation options.

4. Track your Travel Expenses

As you book your accommodations and transportation, create a budget tab to track your travel expenses. Use columns for the date, expense category, vendor, amount, and any notes. Use formulas to automatically calculate totals for each category and for the overall trip. This will help you stay on budget and split travellers’ expenses. Make sure your friends pay you back!

5. Share Your Itinerary

Once you've finalized your itinerary, share it with your travel companions. This will help ensure everyone is on the same page and knows what to expect during the trip.

6. Pack for Your Trip!

Finally, it's time to pack your bags and head out on your adventure. Create a packing list in your travel spreadsheet to ensure that you haven't forgotten anything important, such as your passport, tickets, or travel insurance documents.

In conclusion, creating the ultimate travel spreadsheet can be a game-changer for your travel planning, especially for travel groups. With a little bit of time and effort, you can create a customized spreadsheet that fits your needs and helps you stay on track with your plans and budget. So, start planning your next adventure and get ready to hit the road with your new travel spreadsheet in hand!

If you want to save time and not create your spreadsheet from scratch, simply buy our professionally designed travel spreadsheet that are used by many other wanderlusters like yourself!

Travel Itinerary Google Sheets Template

Travel Itinerary Excel Spreadsheet Template

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Travel Planner Spreadsheet: How to Stay Organized with this Google Sheets Itinerary Template

I don’t know about you, but after a year of quarantining and diligently following all of the rules, I am so ready for an epic adventure. As the vaccine rolls out and cases begin to decrease I’m starting to feel the first dash of hope which spurred me to open up my Google Sheets travel planner spreadsheet.

I started dreaming about traveling again. Not even to far off destinations, but to local spots for more than a quick day trip. I figured now was the perfect time to introduce to you how I plan my trips using my Google Sheets itinerary template.

I started using this type of travel planning when I quit my job and got to plan a multi-month, multi-destination adventure. It was a fairly overwhelming process, but the way I stayed organized and on budget was by using Google Sheets.

I created spreadsheet upon spreadsheet to track all of my confirmation numbers, bucket list activities, and trip necessities in one place. I also learned which ones made sense, what information was necessary, and which ones I could delete. Leaving only the best and most useful travel itinerary template to share with you!

This post contains affiliate links, which means that, at no additional cost to you, I will earn a tiny bit of income if you decide to make a purchase or booking. For more, check out my disclosure . 

Why Do I Use Google Sheets instead of Excel?

I love using Google Sheets for just about everything in my life. I have my budget there, keep track of my blogging stats, and my client work.

Here are a few reasons why I prefer using Google Sheets for my trip planner:

• Google Sheets is more Mobile . I have the Google Sheets app on my phone and the spreadsheets are editable offline. This means that if I end up without WiFi or data, which happens all of the time on the road, I can still access any important information or make updates.
• I can easily share it with my friends and family . They will be able to see as I make changes to it in real time, compared to having to email them a new Excel document each time. In terms of my safety when I travel solo , if they ever need to get a hold of me, they will have all of the necessary and up to date information.
• I am an Apple person through and through and simply PREFER Google Sheets over Excel .

Now, Google Sheets and Excel are basically the same thing, so if you are an Excel person you can take the travel planner templates I share here and apply the idea to Excel .

When to Use a Travel Itinerary Templates?

I suggest using a trip planner template anytime you’re planning a trip with a lot of moving parts. Is it necessary for a weekend getaway? No, probably not.

But if you’re planning anything more than a week and you want to ensure you stay on budget and get to see, do, and eat what you want then using a spreadsheet to track everything is incredibly helpful.

I also find them really helpful for planning road trips, so I created (and included for you) a road trip template .

While I primarily use them for planning my vacation itinerary you could also use them to help you plan a business travel itinerary as that begins to resume.

How to Use a Travel Itinerary Template in Google Sheets ?

I’m going to walk you through my tried and tested method for using Google Sheets as your travel planner. My travel spreadsheet template has 11 individual spreadsheets . You can definitely make these yourself, but if you want them already done for you, you can purchase the templates here .

Quick tip : Add links whenever possible. If you find a cool tour you want to do, save the link to the spreadsheet so you can easily find it when it comes time to book

I’ll show you a screenshot of each of them and a short video, but here’s the overview. 

Travel Planner Spreadsheet Template

Travel expense spreadsheet, travel budget spreadsheet.

• Travel Itinerary

Travel Itinerary Daily View

Travel itinerary calendar view.

• Flight Planner
• Accommodation Planner
• Bucket List Planner

Pre-Travel Shopping List

Packing list, road trip planner.

This is the master spreadsheet , if you will. This is where you’ll put any travel related purchases leading up to and during your trip. You can change or add the categories to reflect what works best for your situation.

Let’s say you’re planning a Hawaii getaway ! Leading up to the trip, you decide you want to buy a new swimsuit. You’ll add that to this spreadsheet and put it under MISC or add a column for clothing. As you book your accommodation for the trip, you’ll add that here as well. Then as you are exploring the gorgeous Hawaiian islands, you’ll track your expenses for food, activities, gifts, etc. 

Then at the end of the month, you’ll know exactly what you spent on your trip , both before the actual trip and during. 

This is broken out by months, then at the very bottom, you’ll have a yearly total for travel expenses . 

I hope to have some numbers in there this year!

This spreadsheet is your travel budget planner . It’s broken out into locations, because many trips include more than one destination! You’ll enter the number of days you’ll be in each location, then as you move through the spreadsheet add in the cost for only days worth of food, accommodation etc. The total will calculate at the top !

The travel budget spreadsheet is intended to provide you with an approximate cost of your trip . Once you have this information you can adjust as needed. If the trip is too far out of your budget, don’t give up! 

Can you find cheaper accommodations ? Can you DIY some of you bucket list activities? Can you cook food instead of eating out?

One of my biggest travel tips to stay on budget is to prioritize the activities and experiences that you know will fill you up and bring you joy. Forget the rest.

See where that leaves your budget.

Travel Itinerary Spreadsheet

The Travel Itinerary Spreadsheet provides a birds eye view of your entire trip itinerary. Once you make a decision on where you’re staying, your method of transportation, and activities, input that information here. Include the confirmation number, the costs, and any other information that you find valuable for your trip.

The Travel Itinerary Daily View is where you’ll get into the details of your trip . Use this sheet to plan out each day of your trip so you ensure you get to do, see, and eat all of the things.

Another one of my top travel tips is to only schedule ONE activity per day . This allows time for a little bit of spontaneity on the road, while still ensuring you do what you went there to do. 

As you research your destination, you’ll likely come across places to eat that you don’t want to forget, so add those here as well.

Add any bonus activities that would make sense on that day if time allows!

This calendar view provides a way to see how your trip fits into the rest of your year . Does it fall on a holiday? Do you have trips planned each month? 

The year and dates are intentionally left blank for you to input so no matter what year you’re planning your travels, you can have the correct dates.

To be honest, I use this sheet the least, but I know some people really like seeing a calendar view.

Flight Planner Spreadsheet

As you research your flights, use this sheet to track the entire cost of the flight . This will include a checked bag (maybe), food on board etc. Those cheap flights are super tempting, but since you have to pay for everything else, it really adds up. So use this sheet to be sure you know how much that $35 flight will actually cost you.

Accommodation Planner Spreadsheet

Accommodation can be overwhelming to book. There are so many options, which should you choose? First, check out my guide to booking hostels . If you’re not a fan of hostels don’t worry, the tips in there are applicable across all accommodation types.

Then as you research, add the information, including additional amenities (some hotels charge for WiFi) to provide the total cost. 

This will help you ensure that you get the biggest bang for your buck out of where you lay your head. 

There are multiple destination options in this sheet, as you might be moving about the country!

Bucket List Planner Spreadsheet

The Bucket List Planner is where the fun stuff lives! Start with your destination and determine your can’t miss, bucket list activities!

Have you ever been planning a trip, read a blog post that mentions an epic activity, and you think, I want to do that. But then you don’t save the link to the tour ? Well, add the booking link to this sheet along with other important information (cost, tour operator etc). Then when you’re ready to book, you have the link and all of the information you need!

Sometimes, you need some gear before a trip. This could be anything from a new swimsuit for your beach vacation to luggage to vaccinations! Keep track of those costs here and factor it in to the overall budget of your trip.

I am a big fan of NOT spending too much in this phase of the travel planning. Try to use what you have , borrow what you can, and only buy something when absolutely necessary.

I’m sure a friend or family member has a piece of carry on luggage you can use and no you don’t need a brand new wardrobe for your trip.

This is a sample packing list , yes, but it also covers just about everything you’ll need for your trip. I know there are 5 shoes mentioned, please don’t bring 5 pairs of shoes ! It’s just an example of footwear you might need depending on your planned activities. If you’re not hiking, please don’t bring hiking shoes!

But always, no matter the weather, always pack a swimsuit . You just never know when you might encounter a hot spring, hot tub, or lake for a dip!

Last but not least, you’ll find a road trip planner ! This road trip itinerary planner gives you space to note your starting location, your ultimate destination, the number of miles you’ll drive, cost of gas and things you’d like to see along the way!

There is also a section at the top for your rental car information if you need to rent one for your road trip.

In the first column, you can put the day of the week, the actual date or leave it numbered as is.

At the bottom of the spreadsheet, it will total up the number of miles driven and the total cost of gas for the trip.

I know that planning a trip, no matter the length, can be really fun, but also a bit overwhelming. Especially when you’re trying to stay on budget! These travel planner spreadsheets will help you plan the trip of your dreams (which we all need right about now) while staying on budget and leaving the overwhelm behind.

If you’d like to purchase these templates, they’re available here !

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All About Planners

Printable planners to organize your home, business and life!

March 5, 2019

How I use Excel to organize all my travel plans (research, itinerary, hotel, tours, bookings, packing list etc.)

I’m off to Europe later this year! This is the biggest trip I’ve done to date – almost 7 weeks. I’ve used various methods for travel planning in the past including a printable planner , bullet journal and attempted to (but quickly abandoned) various travel apps.

For this trip I wanted something I could use to keep everything in the one place. Enter: Excel spreadsheets!

I started out with a budget spreadsheet and ended up with a few spreadsheets to organize  everything: 

1. Handy info reference page 2. To do list 3. Budget 4. Attractions (and their cost) 5. Itinerary by Month 6. Itinerary by Week 7. Flight Comparison 8. Accommodation Comparison 9. Car Rental Comparison 10. Transfer comparison 11. Tour comparisons 12. Travel insurance 13. Spending Tracker 14. Before We Leave Checklist 15. Packing List 16. Outfit Planner

The spreadsheets can be used for any / every domestic and international trip. I also used these spreadsheets for a quick 10 day road trip around New Zealand and they worked great – simple, quick and easy – I wish I thought to use Excel for trip planning sooner!

Here’s a look into my trip planning process – I hope it gives you a few ideas!

To enlarge the screen of the video, click the square icon in the bottom right hand corner of the video (it will say ‘full screen’ when you hover your mouse over the icon).

Subscribe to my YouTube channel for more planning videos

If you’d like a copy of my travel planning spreadsheets, they’re available in my online store and Etsy shop.

Handy Info reference page

I find this overview page helpful as a catch all for that random info that doesn’t really have a place e.g. the dates we’re leaving, how much annual leave each person has and what dates (if coordinating multiple schedules), what currencies are needed etc.

Since I’m travelling with others I included a column to put who is responsible for planning what. I color coded by country e.g. yellow = Finland.

This spreadsheet is specifically for things to book, research or check. I created a separate spreadsheet with things to do before we leave e.g. convert currencies, print itinerary, apply for visa etc.

I wanted to compare budget versus actual and have the totals for each travel expense automatically calculate. So what tool could be more perfect than Excel? This is the reason I ended up creating spreadsheets for everything in Excel – I already had the budget so figured I may as well keep everything in the one place.

There are pre-filled expenses (and space to add your own) for:

• Accommodation
• Tours & attractions
• Contingency

Itinerary by Month

This is one of my favorite spreadsheets and the one I go to first when planning a big trip. I can see the entire holiday in front of me. A great overview page.

Excel makes it easy to rearrange things too – just cut and paste.

I always color code my itineraries – it makes it much easier to follow. I can also see if I’m spending too much time in one place. I typically try not to spend more than 5 days in one country per trip so it doesn’t get too same same and because there’s so many places to see!

Itinerary by Week

Since Europe is a big trip I’ve opted to use Visit a City. However I created a weekly itinerary spreadsheet for my recent New Zealand road trip. Visit a City, like the name suggests, only has cities as it not ideal for planning road trips. This spreadsheet is a good overview if you don’t want to schedule things out in 30 minute timeslots (like I do with the Visit a City tool).

Related:  How I use Visit a City for trip planning

Flight Comparison

I wanted a spreadsheet to compare flight times and flight prices. I know there are online tools like SkyScanner but print outs from websites are never formatted nicely and to be honest I’d never look at them again. I wanted one place to compare everything so I had separate lines for each route and each airline I was comparing. I much prefer this format for quick and easy comparison.

This is the finished product after I’ve chosen (and booked!) the flights. I deleted all of the ones I didn’t book (so this spreadsheet was a lot more messy when it was a work in progress!)

Accommodation Comparison

I’ll be doing another post here on the blog with my process for choosing a hotel but this is the spreadsheet I use to organize it all:

There’s lots of info to keep track of and with multiple destinations it’d be impossible to remember them all. I enter in about 3 – 4 hotel options in each destination (color coded of course!) and then can compare. Once I’ve chosen and booked the hotel, I delete the others from the spreadsheet (you could also hide the cells if you want backup options / something goes wrong once you get there and the hotel has overbooked etc.)

If you’re doing a road trip and need to know which have parking included for free you could type over the ‘luggage storage?’ heading and replace it with ‘parking?’ (or just put if it has parking in the notes column).

Attractions

While researching what attractions I want to go to, I also record the cost (rather than wasting time going back to check). By recording the cost I can also check if I’m over or under-budget. I usually come up with a big list and then may scrap things. Note that the attractions list is different to the tours list. The tours spreadsheet I use for half day and full day organized trips, the attractions list is things like boat cruises, paid viewpoints, museums etc.

This spreadsheet is also useful for working out whether a city pass / discount cards are worth the money.

You could put the opening hours in the notes section but Visit a City automatically keeps track of this for me so I didn’t bother.

Still a lot of things to add for this trip!

Tour comparisons

I use these for day trips. Viator (not sponsored) is my go to for day trips. It gives me ideas of what’s popular and I also use it to compare whether it’s cheaper to get there myself (e.g. train) or if I should join an organized bus tour.

Transfer comparison

Keep track of all your transport:

• To and from airports
• Day trips e.g. train
• Bus transfers between cities
• Number of underground trips e.g. how much to pre-load on an Oyster card in London
• Compare the cost of buying one off tickets versus a 24 hour pass

I’ve found this really helpful for comparing whether it’s more cost effective to get the train and do a day trip ourselves instead of joining an organized tour.

Car Rental Comparison

I don’t need this spreadsheet this time around – no way am I brave enough to drive in Europe especially if I’m going to places where the road signs are in another language!

I did use this spreadsheet for my New Zealand road trip – the column / table format makes it really easy to compare different quotes.

Travel insurance

Self explanatory. I do my comparison in this spreadsheet recording things like the excess, how much medical cover is included, whether I need to pay extra to insure my laptop etc. Once I’ve chosen I highlight in bold. Or you could just delete the rows.

Spending Tracker

If you’re travelling by yourself, use these to record your spending as you go. I.e. stop trying to piece together receipts and bank statements when you get back (especially if you’re traveling for work)

Traveling with friends or family? Don’t worry about trying to split the bill at dinner – record who paid for what in the spending tracker

Before We Leave Checklist

I transferred my printable before we leave checklist into Excel and since I’m travelling with up to 3 other people for parts of this trip, added a column for who is responsible.

Packing List

Pre-filled but with space to add your own. Conveniently categorised into: – Documents to Take – Essentials – Clothes – Toiletries – Miscellaneous – Kids

Outfit Planner

I feel the cold so like to be prepared for all weather conditions. But I also don’t want to overpack (gotta leave room for chocolate and stationery). So instead of trying to remember what the temperature will be at each place, I created this spreadsheet.

Record the high and low temperature, as well as the usual number of days rain during the month you’re visiting each destination. Now you have a good idea what weather to pack for.

It may seem like a lot of spreadsheets but it’s so much less stressful with everything organized and color-coded in the one place for quick reference. I’ve found travel planning peace <3

About the spreadsheets:

• Add and delete columns as you please
• Formulas are already set up e.g. budget spreadsheet
• Filters (e.g. by city or country)
• You can print the spreadsheet when you’re finished
• Since you’ll be doing your hotel research using a computer it’s convenient to pop it straight in digitally
• Because it’s digital you can email yourself a copy for backup and don’t have to worry about losing paper
• You can adjust the spreadsheets
• Dates pre-fill on the itinerary spreadsheets
• Keep all your research organized and in the one place – the spreadsheet is set up for easy comparison

See Part 2 of my itinerary planning process + the other half of my travel itinerary template in this post.

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The Ultimate Travel And Vacation Itinerary Planning Spreadsheet

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• Last Updated On: May 12, 2023

In addition to my comprehensive spreadsheet on tracking your credit cards to help fuel your travels, this next spreadsheet is the ultimate resource to keep tabs on your travel itinerary. Planning travel can be complicated and unorganized especially with many people. After achieving financial independence at 34 , I needed a spreadsheet to plan out the countless trips I was planning to do in early retirement. Even more complicated is tracking costs among multiple people and who owes who what which I cover in my expense splitting spreadsheet .

NOTE: THIS POST/SPREADSHEET IS BEST VIEWED ON A DESKTOP AND NOT ON A MOBILE PHONE!

This post is part of my comprehensive guide to travel hacking where I go into detail about how I fly for free, book the cheapest flights, and how to be an overall better traveler!

• Also, check out my travel itinerary planning spreadsheet which is perfect for organizing and planning your trip!
• To go along with my travel itinerary planner, make sure to also check out my travel expenses spreadsheet to help keep your travel finance and budget in check.
• As well as my Restaurant List Tracker spreadsheet for keeping track of all the restaurants you have been to in your hometown or abroad.
• Also be sure to check my budgeting, net worth, and FIRE spreadsheet to keep track of your budgets while traveling. It’s what I’ve used to track my net worth and ultimately how I retired early at 34 with $1m

I reached Financial Independence in 2020 which was quite the milestone for me. In the last year, I’ve traveled the world for a year and my net worth actually increased . This spreadsheet helped me plan my travels around the world!

Why use a spreadsheet to plan travel?

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I’ll admit, there are countless Apps and services nowadays to track travel. TripIt, Google Trips, Tripify etc. all help simplify the complicated task off planning travel. Nevertheless, there is still nothing in my opinion that substitutes for a nice, professional spreadsheet that puts it all together. For as much traveling as I do , this really helps me save time!

If I am traveling solo, Google Inbox is probably enough for me as I am pretty aware of what I have planned. However, as soon as you add another person to the trip, especially someone that is lazy and useless when it comes to helping out, a spreadsheet makes everything easier. With this travel planner, you can see exactly what is happening on what days, and the costs associated with it.

The spreadsheet is made in Google Sheets so a link is all you’ll need to share it with friends. Google Sheets also allows multiple people to make edits (if that is something you want!)

• For a list of all my credit card and travel hack related posts, click here.

Travel Itinerary Planning spreadsheet

I’ll admit, there are countless Apps and services nowadays to track travel. TripIt, Google Trips, Tripify etc. all help simplify the complicated task off planning travel. Nevertheless, there is still nothing in my opinion that substitutes for an easy to use spreadsheet that lays everything you need out in one screen.

Also, this spreadsheet is the exact itinerary and also what I used to help plan my friends amazing South Africa and Mauritius honeymoon!  If you’re keen for a similar trip to South Africa, please read that post, or plan your own trip with my perfect South Africa itinerary ! As it is done on Google Docs, they could access it at any point, anywhere. A perfect way for groups of travelers to make sure everyone is on the same page.

Perhaps I am old school and feel more comfortable using Excel, but I find the control and ease of use to be greater with a simple spreadsheet.

Without further ado, here is the spreadsheet. There are multiple columns associated with the spreadsheet and it’s likely I will continue to make updates to this spreadsheet as time goes on

Using The Travel Itinerary Planning spreadsheet

The spreadsheet is very easy to use. It might seem a little daunting at first if you’re not used to dealing with spreadsheets, but I assure you it is easy to use. I structured the sheet in a way so it’s very clear to see what the day to day plan is, as well as the costs associated with everything.

Itinerary Summary Sheet

The meat of this spreadsheet is done in the Itinerary Summary. I like to see my itinerary in one page, one table, and one snapshot. Therefore, planning out the entirety of the itinerary will be done in this sheet.

Each day is one row and if you need to increase the number of days in your itinerary, just copy an existing row with content, to a new row.

For the most part, it is pretty self explanatory. You can follow the columns from left to right and fill in as you go. You can also leave any unused columns blank, or insert new rows depending on your own needs.

Destinations

The destinations section is where you will be located. There are two columns here,  From  and  To.  If you’re going from one destination to another destination on that day, from is where I start, and to is where I end up. If I am staying put in a place for a few days, I put the same for both.

Transportation

This section is the type of transportation used to get from point a to point b. Largely, this will be either flying, or by some sort of motorized transport (rental car, bus, train, etc.). Make sure to record the cost for transportation as this all gets aggregated later.

Same as above but for accommodations including hotels, guesthouses, Airbnbs, etc.

Activities/Itinerary

This is the most variable section of the sheet. I could definitely add a few more columns here but for the most part, this is just to summarize what the plan is each day. This can include tours, activities, meals, where to dine, etc.

The rest of the sheets

The rest of the sheets are optional really. They are meant to store the detailed information for all the things you’ve booked already. This includes flights, hotels, car rentals, etc. This is especially useful if you are traveling for months at a time and want to keep track of how you are getting around everywhere.

In the end, I made this spreadsheet with my own tastes and flair. It won’t be the perfect spreadsheet for everyone but I think it is the best place to start and you can customize it however you like. Please leave any questions, or requests for additional features in the comments below!

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Life saver. Amazing Spreadsheet and well thought out. thanks for sharing.

Glad you liked it!

This is amazing and incredibly helpful, thank you so, so much!!!

It’s so hard to find the google sheets web link…. Can someone share it or can it be linked to in several pages on this page?

I cannot find the link to download it too. Do you have any ideas where can I find it?

Hi William, what message do you get when you click the button? It’s the blue botton that says Download Travel and Itinerary Planner Spreadsheet

I seem to be having the same issue others have had, when I click on the link, it is dead and redirects me to the home page. I tried right clicking and copying the address over as one reader suggested. I am on Chrome on my laptop. Any other suggestions or ways for me to get the link?

Hey! I am trying to download the spreadsheet but there is not any actual link to download it!

This is so helpful! So much detail going on but definitely organized. Thank you for sharing this,

Always a pleasure to read your content, seems you really do have a talent for creating great content!

Spreadsheet are really useful for planning travel roadmap and budgeting, great tips

Can’t wait to start using the spreadsheet!

spreadsheet looks awesome but i too seem to have troubles downloading it

Hey! I am trying to download the spreadsheet but there is any actual link to download it! I click on the spreadsheet word but it just redirects me back to the home page.

Where is the actual link to the google sheet? I see a lot of ads everywhere but can’t seem to find the link…

I can’t find it either…the link it said to use just directs to the Google home page.

Hm are you guys using desktop or mobile? I think just click on it again and it should work.

Just saw this…desktop and in Chrome. The link redirects to another URL with an invalid security certificate then points back to google.com if you “continue to the site”. However, if I right-click > Copy link address > then paste it into the browser, it opens the document.

Perfect! Thanks Johny, the spreadsheet has everything what I was looking for. Great piece of work!!! 🙂

No problem, glad you’re making use of it!

Awesome template, just what I was looking for to clean my own up a bit! Thank you.

Thanks Portia! Glad it’s of help

Thanks for this template! Very helpful!

Hi Johnny! This spreadsheet of yours could eliminate of our bad habit of travelling to place then just walk in to whatever that we need to do. We never got used of setting an itinerary nor booking a hotel in advance because we like the thrill of taking whatever the situation gives us but its not exciting when all the hotels in the area are fully booked. Thank you for this!

Glad it helped you out! I prefer to travel freely and go where the wind takes me as well, but often times I am time strapped and only have x amount of days, which is where the spreadsheet and planning come in handy!

This is so helpful! So much detail going on but definitely organized. Thank you for sharing this, Johnny!

No Problem Karen. Glad it could be of use!

omg! great work is done in this post. Interesting idea to manage spreadsheet while traveling.

Thank you! Enjoy the spreadsheet 🙂

Free Travel Itinerary Templates to Edit and Print

Create an informative brochure for your travel agency's itineraries with edit.org's free, customizable templates..

Discover the customizable  travel itinerary templates  from the graphic editor Edit.org. Communicate the unique routes offered by your agency.

Customize a trip itinerary template online

It's very common for travel agencies to create a summary document with their different route itineraries. These are published on the website so that future travelers can get an idea of everything they'll see, or printed out and hung in the office window to get the attention of anyone who passes by.

These trip planners can contain detailed route information with a comprehensive description of all daily experiences and activities. They can also be more generic, mentioning only the most important visits.

In any case, these designs should emphasize the tour highlights, whether they're excursions to cities, monuments, or landscapes. They should also always contain the start and end date, as well as what's included or excluded.

To make these designs, either on letter-sized paper or to create a brochure or banner, use Edit.org's predesigned templates to avoid wasting time on designing them and get a professional result for your agency. Print your brochures or share them online in just a few minutes.

How to edit an itinerary planner template on Edit.org

• Click on a travel itinerary template in this article or go to the editor to get started.
• Choose the template you like best for your travel route.
• Customize it with the corresponding texts or add more elements.
• Save the layout.
• Download the final result to print or share online.

Posters, flyers, and banners for travel agencies

On the editor, you'll also find more generic free templates for travel agencies and also templates to promote summer or Easter trips, among others. For all your compositions, use the same design pattern to show a stronger and more uniform corporate image.

Finally, don't forget to save your designs in your user profile to continue editing them at another time or to make copies. This way, you can create the posters or banners you want from the same template, keeping the basic elements such as colors or the logo. You'll only have to change the images and text depending on the trip or tour in question, which will only take you a few minutes.

Start promoting your planned itineraries now   and advertise your routes to all those adventurers willing to see the world.

See the designs

Meeting Minutes

Notebook Covers